ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, December 09, 2025

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

________________________________________________________________________________
The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
________________________________________________________________________________ 
Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville) starting on the 2nd floor in zones marked 35200. To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
________________________________________________________________________________ 
All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
________________________________________________________________________________ 
If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

---

A.

Invocation

Pastor Azael D Pitti, Gainesville Spanish Seventh-Day Adventist Church.  Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Presentation of a proclamation recognizing December 18th, as Matthew Lewey Day in Alachua County, Florida - 25-00963

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Read and present the proclamation

G.

Board and Committee Items

1.

Alachua County Land Conservation Board (LCB) Appointments - 25-00974

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:
  1. Appoint one applicant to the Natural Resources Professional vacancy
  2. Appoint one applicant to the Citizen-at-Large (Alternate) vacancy

2.

Alachua County Affordable Housing Advisory Committee Appointments - 25-00996

Fiscal Note:
NA

Strategic Guide:
Housing

• Recommended Action:

  1.) Appoint Teresa Callen or Matt Mitchell as the Representative actively engaged as a realtor in connection with affordable housing.

  2.) Appoint Gil Levy as the Representative actively engaged in banking or mortgage industry for-profit provider of affordable housing.

  3.) Appoint Julie DeCarmine as the Representative who is a Low-Income Advocate.

  4.) Appoint Janice Crews as the Representative who is actively engaged in residential building industry - affordable housing.

  5.) Appoint Anne Ray as the Representative who represents essential services personnel.

3.

Environmental Protection Advisory Committee 2026 Workplan - 25-01012

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Hear the presentation

4.

Appoint County Commissioners to boards and committees for 2026 as approved by the County Commission Chair - 25-01017

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint County Commissioners to board and committees for 2026 as approved by the County Commission Chair

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Presentations

1.

Lower Santa Fe and Ichetucknee Rivers Minimum Flows and Levels (MFL) Update - 25-01007

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Hear Presentation

J.

Land Conservation Projects

1.

Alachua County Forever -Agricultural Land Protection Strategy Updates - 25-00997

Fiscal Note:
No direct fiscal impact is associated with this action. Any property acquisition contracts negotiated by staff will be brought back to the Board for authorization of associated expenditures. Emphasis on cost sharing for agricultural easement acquisitions will be maintained at the staff level, but the amount of potential cost share partners may be reduced, with an anticipated result being fewer acquisitions with cost share partnerships.

Strategic Guide:
Environment

• Recommended Action:

  1. Receive updates on strategy implementation.

  2. Adopt Resolution 25-XXX repealing and replacing Resolution 24-081 to amend the process for selecting and acquiring agriculturally significant lands.

  3. Approve and authorize addition of six properties to the Agricultural Easement Category-Full Price List of the Active Acquisition List:

  a) Lochloosa Forest Connector – Powell, Sanborn and Sanborn

  b) Lochloosa Slough Flatwoods – Daniel Hall

  c) Lochloosa Forest Connector –Ashley Wood and Sara-Nett Wood

  d) Santa Fe River – Charles Davis

  e) Watermelon Pond – DeCubellis

  f) Hasan Flatwoods – Roger Davis

K.

Public Hearings

1.

FY26 Budget Amendment - 25-00932

Fiscal Note:
Budget Amendment:

General Fund - $4,209,230

All Other Funds - $33,210,222

Total Budget Amendment - $37,419,452

FY26 Resulting Amended Budget:

General Fund - $346,843,440

Total All Other Funds - $707,408,325

Total FY25 Amended Budget - $1,054,251,765

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Conduct a Public Hearing to Adopt Resolution and Approve Budget Amendment

2.

Z25-000027 Public Hearing for Unified Land Development Code Amendment for Inclusionary Housing - 25-01004

Fiscal Note:
There is no fiscal impact with holding the public hearing.

Strategic Guide:
Housing

• Recommended Action:

  1. Convene as the Land Development Regulation Commission and find the amendments consistent with the Alachua County Comprehensive Plan; and

  2. Reconvene as the Board of County Commissioners and approve the ordinance amending the Unified Land Development Code and authorize the Chair's signature.

L.

Quasi-Judicial Public Hearings

1.

Z25-000021: Tyrone Private Landing Strip Special Exception - 25-00934

Fiscal Note:
There is no fiscal impact at this time, as the advertisement will be published on the County’s “Public Notices” page.

Strategic Guide:
All Other Mandatory and Discretionary

• Recommended Action:

  Staff recommends that the Board of County Commissioners approve Z25-000021 with the conditions and bases as listed in the staff report.

2.

Z25-000025: A Request for a Minor Planned Development Amendment to the Jonesville Planned Development - 25-00988

Fiscal Note:
There are no fiscal impacts related to this minor PD amendment request.

Strategic Guide:
Housing

• Recommended Action:

  Staff recommends the BoCC adopt Resolution Z-25-09 approving the requested minor PD amendment

M.

Items Pulled From Consent

N.

NOTE: This meeting will reconvene at 5:01 PM

O.

Public Hearings

1.

Second of two public hearings for Unified Land Development Code (ULDC) amendments related to 2025 legislative session - 25-00870

Fiscal Note:
There is no fiscal impact at this time, as the advertisement will be published on the County’s “Public Notices” page.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Staff recommends that the Board of County Commissioners:

2.

Z25-000018 Unified Land Development Code Amendments for Livestock and Poultry Adoption Hearing - 25-00977

Fiscal Note:
Costs related to the amendment to be included in Municode are covered in the FY25 and FY26 budget in account 008.65.6500.554.49.04 (other charges) There is no fiscal costs associated with advertisement as this item is published on the County’s “Public Notices” page.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  For the Board of County Commissioners (BoCC) to convene as the Land Development Regulation Commission and find the ULDC amendments consistent with the Alachua County Comprehensive Plan.

  Reconvene as the BoCC and approve the ordinance and authorize the Chair’s signature on the ordinance.

P.

Quasi-Judicial Public Hearings

1.

Preliminary Development Plan for Eastwood Preserve - 25-01006

Fiscal Note:
None

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the proposed Preliminary Development Plan and Resolution DR-25-45 based on a finding of consistency with the Alachua County Comprehensive Plan and the Alachua County Unified Land Development Code

Q.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

R.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

S.

Consent Items

1.

Clerk of the Court

a.

Removal of Uncollectible Accounts from the Financial Statements - 25-00980

Fiscal Note:
These write-offs are budgeted in Fund 091, Fund 178, and Fund 011

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request the Board to adopt the resolution authorizing the removal of uncollectible accounts from the financial statements. All of the receivable accounts have allowances for doubtful accounts. The receivable accounts and correlating allowances will be written down by a total amount of $2,653,663.23. A breakdown of this amount by fund and type is provided in the following attachments: (1) by fund: Write-off Summary: (2) by type: see Exhibit A which is the last page of the attached Resolution.

b.

Request Approval of the Attached BOCC Minutes - 25-01015

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve Publication of Final BOCC Minutes

2.

Community Support Services

a.

Affordable Housing Advisory Committee Annual Incentives and Recommendations Report - 25-00937

Fiscal Note:
None

Strategic Guide:
Housing

• Recommended Action:

  Approve the Affordable Housing Advisory Committee Incentives and Recommendations Report

b.

Lutheran Services of Florida Amendment 101 Increasing Funding for 988 Crisis Line - 25-00966

Fiscal Note:
023.29.2940.334.6900 - $377,618 Project CC9882526 – Crisis Center Grant 988 07/25-06/26

023.29.2940.569 - $377,618 Project CC9882526 – Crisis Center Grant 988 07/25-06/26

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve Lutheran Services of Florida Agreement Amendment, approve the Resolution, Budget Amendment, and authorize the Chair to sign the contract.

c.

Florida Council Against Sexual Violence Additional Funding - 25-00987

Fiscal Note:
016.29.2970.334.6900 - $15,309

016.29.2970.569 - $15,309

Strategic Guide:
Social and Economic Opportunity,

• Recommended Action:

  Approve attached budget amendment and budget resolution. Waive County policy on Intellectual Property.

3.

County Manager's Office

a.

Notice of Administrative Order to Create a Department, and an Office and Restructuring - 25-00968

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Notice of Administrative Order to Create a Department, and an Office and Restructuring

b.

CareerSource First Amendment to Interlocal Agreement - 25-00962

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and Authorize the Chair and Clerk to execute the First Amendment to the Interlocal Agreement that established CareerSource North Central Florida LWDB 26

c.

Request Approval for County Manager to Attend ICMA 2026 Global Exchange. - 25-00991

Fiscal Note:
The estimated costs for the trip (as of November 13, 2025) are approximately $4,300.00. The estimated cost covers flights, hotels, registration costs and per diem. It is possible that the costs for the trip may be different than anticipated due to the conversion rates changes when the trip is booked. There are sufficient funds in the County Manager’s Office travel budget (Fund 001.17.1700.512.40.13) to cover the costs associated with this trip.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Authorize County Manager Michele Lieberman to participate in the 2026 ICMA Global Exchange from March 21, 2026 through March 28, 2026, as part of her service on the ICMA Global Engagement Committee.

4.

Court Services

a.

Behavioral Health Transportation Plan Revisions for 2026 - 2029 - 25-00975

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the Alachua County Behavioral Health Transportation Plan, as presented.

5.

Environmental Protection

a.

Addition of Land Conservation Projects to the Alachua County Forever Active Acquisition List - 25-00972

Fiscal Note:
Lake Santa Fe – Boree (Fee Simple) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship: $111,629

The current annual property tax revenue of all the project parcels is: $1,559.59

Purchase and maintenance would be funded from the Wild Spaces Public Places surtax.

Cost estimates are for the total anticipated project (~84.02 acres) Parcels being considered for the AAL total approximately 24.35-acres. The lakeside parcel (~59.67 acres) is already on the AAL Additional details can be found in Exhibits 3 and 4.

Strategic Guide:
Environment

• Recommended Action:

  Approve the addition of the following property on the Active Acquisition List (AAL)

  1. Lake Santa Fe – Boree Addition (Full Price List)

b.

North American Wetland Conservation Act (NAWCA) – Notice of Grant Award Requirements - 25-00959

Fiscal Note:
Total NAWCA grant award is $1,000,000.00. This grant is for a larger geographic area applied for by the Alachua Conservation Trust in which they will receive $600,000.00; Alachua County will receive up to $400,000.00 in land acquisition reimbursement funding which will be applied to the Due Diligence and Acquisition project tiers in Fund 021 (Wild Spaces Public Places). (Fund 021.41.4160.331.3900).

Strategic Guide:
Environment

• Recommended Action:

  1. Approve and Authorize Chair Signature on the Notice of Grant Requirements for the Lake Santa Fe – Dinh property (Exhibit 1) upon receipt of executed grant award agreement between ACT and USFWS; and

  2. Approve and Authorize Chair Signature on the Notice of Grant Requirements for the Lochloosa Creek Flatwoods - Brown property (Exhibit 2) upon receipt of executed grant award agreement between ACT and USFWS; and

  3. Direct staff that the Notice of Grant Requirements for the Lake Santa Fe - Dinh property and the Notice of Grant Requirements for the Lochloosa Creek Flatwoods - Brown property be recorded in the official records for Alachua County upon signature by the Chair.

c.

Addendum to Florence C and D Landfill Air Quality Monitoring Program - 25-01018

Fiscal Note:
Requires an additional $27,913 in General Funds to complete project. These services are being provided under Alachua County Purchase Order (PO) No 2025-00001989 dated June 23, 2025, consistent with services outlined in GSE Proposal No. 2025-168 (Rev. 1) dated June 13, 2025 originally totaling $90,058; New Worder total with this amendment is $117,971.

General Fund - Special Expense: 001.04.0490.519.31.00

Strategic Guide:
Environment

• Recommended Action:

  Approve additional $27,913 in general funds to complete Air Quality Monitoring Program

6.

Fire Rescue

a.

GRUCom Service Agreement for the Replacement, Installation, and Provisioning of Fifteen (15) Existing Fiber Optic Circuits - 25-00935

Fiscal Note:
This service agreement replaces the existing GRUCom agreement #2024-344. There are sufficient funds within the Trunked Radio System budget to cover the one-time installation amount of $7,205.00 (072.54.5425.529.52.00 Operating Equipment) and a monthly increase for up to two (2) months of $6,811.35 per month or $13,622.70 (072.54.5425.529.41.00 Communication Services) while the circuits are being replaced. Once the transition to the new circuits is complete, staff will notify GRUCom to cancel agreement #2024-344.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Service Agreement with GruCom

b.

Memorandum of Understanding between Alachua County Coordinated Opioid Recovery Network of Addiction Care Partners and Lutheran Services Florida, Inc. d/b/a LSF Health Systems - 25-00936

Fiscal Note:
There is no fiscal impact related to the memorandum of understanding

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Memorandum of Understanding between Alachua County Coordinated Opioid Recovery Network of Addiction Care Partners and Lutheran Services Florida, Inc. d/b/a LSF Health Systems

c.

2025 Florida Department of Financial Services, Division of State Fire Marshal Grant Award for Decontamination Equipment - 25-00926

Fiscal Note:
The total grant award is $35,799.00 ($19,950.00 - 083.54.5480.522.64.00 #FireDeconEq2526 Machinery & Equipment > $15000, $5,587.00 - 083.54.5480.522.52.00 #FireDeconEq2526 Operating Supplies, $2,638.00 - 011.54.5480.522.52.00 #FireDeconEq2526 Operating Supplies, and $7,625.00 - 011.54.5450.522.64.00 #FireDeconEq2526 Machinery and Equip > $15000) which includes $25,536.75 grant award of 75% (083.54.5480.334.2000 #FireDeconEq2526 State Grants) and $10,262.25 required match of 25% and shipping/freight not covered by the grant (011.54.5480.522.99.24 Unallocated Appropriations).

This is a reimbursement grant. An interfund loan in an amount not to exceed $25,536.75 is necessary for cash flow purposes.

Strategic Guide:
Public Safety

• Recommended Action:

  Accept the Grant award, adopt the Resolution, approve the budget amendment, and authorize an interfund loan in an amount not to exceed $25,536.75

d.

Emergency Management Performance Grant (EMPG) Agreement FY2025-2026 - 25-00969

Fiscal Note:
. The EMPG grant is a reimbursement grant that will require an interfund loan for cash flow purposes for an amount not to exceed $85,915.00 (256.54.5430.525- various personal services project #EMPG FY26) and allocate the award to the appropriate project number.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the 2025-2026 Federally Funded Subgrant EMPG Agreement, Adopt the Resolution approving unanticipated revenue, Approve the Budget Amendment (2026-00000264), and authorize an Interfund Loan not to exceed $85,915.00.

e.

First Amendment to GRUCom Co-Location Agreement for Additional Power Circuits at the Millhopper Tower - 25-00970

Fiscal Note:
There are sufficient funds within the Trunked Radio System budget to cover the one-time installation amount of $1,465.00 (072.54.5425.529.52.00 Operating Equipment) and a monthly increase of $360.00 per month/$4,320.00 annually (072.54.5425.529.44.00 Rentals and Leases).

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the First Amendment to the GRUCom Co-Location agreement Millhopper Tower

7.

Growth Management

a.

County Incentive Grant Program Applications: NW 122nd Street Extension and SW 47th Avenue Extension - 25-00786

Fiscal Note:
The cost estimate for the construction of the NW 122^nd Street/NW 23^rd Avenue Extension, including a single lane roundabout, project is $9.8 million. The estimated cost of design is $1.8 million, making the total estimated project cost $11.6 million. The CIGP program requires a 50/50 match from local agency, which would be funded through the Northwest Mobility Fee fund and/or other local sources.

The cost estimate for the construction of the SW 47^th Avenue Extension project is $6.3 million. The CIGP program requires a 50/50 match from local agency, which would be funded by the City of Gainesville’s Mobility/TMPA Fee.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the submittal of CIGP applications for the NW 122^nd Street/NW 23^rd Avenue Extension and the SW 47^th Avenue Extension projects, ranked 1 and 2, respectively.

b.

Historical Commission Advisory Board Appointment - 25-00967

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary

• Recommended Action:

  Appoint Mike Hill to the Alachua County Historical Commission as Citizen-at-Large.

8.

Human Resources

a.

FY26 Revisions to SR Management and Non-Bargaining Pay Plans-add Budget & Fiscal Services Director and Enterprise Resource Planning (ERP) Specialist - 25-00946

Fiscal Note:
Two existing FTEs will be transitioned into new classifications.

The Budget and Fiscal Services Director is a reclassification of one vacant Fiscal Supervisor position, increasing the hourly rate from $36.8140 to $55.6469. The Budget and Fiscal Services Director will be added to the Senior Management Pay Plan while the Fiscal Supervisor classification will remain on the Non-Bargaining Pay Plan. Additionally, one vacant Fiscal Assistant (1.00 FTE) position will be eliminated, which has a base hourly rate of $24.0947, to help offset the Director salary. The Fiscal Assistant classification will remain in the Non-Bargaining Pay Plan.

The ERP Systems Specialist is also a reclassification, converting a vacant Senior Staff Assistant position to the new title with an hourly rate increase from $20.4185 to $26.7164. The ERP Systems Specialist is a new classification that will be added to the Non-Bargaining Pay Plan while the Senior Staff Assistant classification remains on the pay plan.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2025- 2026 revisions to the SR Management and Non-Bargaining Pay Plans.

b.

IAFF Management Unit Collective Bargaining Agreement October 1, 2025 - September 30, 2027 - 25-01011 - 25-01011

Fiscal Note:
The fiscal impact for the two-year step plan is included in the FY26 Budget for Fire Services, General Fund (001) and Municipal Service Benefit Unit Fund (011).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Board Approval of the IAFF Management Unit CBA for October 1, 2025 - September 30, 2027 with a two-year step plan.

c.

Budget and Fiscal Director added to Sr. Management FRS designation - 25-00978

Fiscal Note:

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve request to the state for the designation of a new Sr. Management FRS position for the Director of Budget and Fiscal Services

d.

Equity Advisory Board Appointment - 25-00990

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Appoint Ashley Weber to Youth Member Vacancy on Equity Advisory Board, with a Term Ending Nov. 30, 2026

9.

Procurement

a.

Procurement Code Changes, Authorization to Advertise, and Signature Authority Resolution, 25-00244

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Authorize staff to advertise a Public Hearing to amend Chapter 22 of the Alachua County Code of Ordinances, known as the “Alachua County Procurement Code” for the adoption with the recommended changes; and schedule consideration of proposed Resolution 2025-__, which clarifies and streamlines the guidelines on signature authority and for the execution of contracts and agreements, for the same meeting at which the Board will consider the amendments to Chapter 22.

b.

Agreements with Tetra Tech Inc. (14800) and Thompson Consulting Services, LLC (14836) Request for Proposal (RFP) 26-74-MM Annual Disaster Debris Monitoring Services for Solid Waste and Resource Recovery., 25-00957

Fiscal Note:
$1,000,000.00 is budgeted in FY26 in account 164.00.0040.525.34.00 (contractual services)

Strategic Guide:
Public Safety

• Recommended Action:

  Approve awards and authorize the Chair to execute Agreements, substantially in the form attached to this agenda item, 14800 with Tetra Tech Inc. (Primary) and 14836 with Thompson Consulting Services, LLC (Secondary), for RFP 26-74-MM Annual Disaster Debris Monitoring Services, NTE $7,000,000.00 annually, with each award to be contingent on the respective contractor executing an annual disaster debris monitoring services agreement to be provided to them by the County Manager.

c.

Award and Agreements for Bid 26-47-LC Annual Roadway Construction for Milling and Resurfacing for Public Works., 25-00887

Fiscal Note:
For FY26 there is $47,699,562 budgeted in accounts: 46.00 (repair and maintenance) and 63.00-63.99 (infrastructure) in the following funds: 142 (Transportation Surtax Fund) 341 (Transportation Trust Fund) and 350 (5-cent Local Option Gas Tax Fund)

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Awards and authorize the Chair to execute the following Agreements, substantially in the form attached to this agenda item, for Bid 26-47-LC Annual Roadway Construction for Milling and Resurfacing:

  Agreement 14826 with Watson Construction Company, LLC, NTE $11,000,000.00

  Agreement 14875 with Hicks Asphalt, Paving & Concrete, LLC, NTE $1,000,000.00

  Agreement 14876 with Asphalt Paving Systems, Inc., NTE $500,000.00

  Agreement 14877 with Pavement Technology, Inc., NTE $300,000.00

d.

Award and Agreement with Shore Builders, Inc. (14683), for Bid 25-540-LC Construction of New Boardwalk and Platform at Turkey Creek Preserve for Facilities Management., 25-00964

Fiscal Note:
There is $200,000 available for project 3552501 – Turkey Creek Boardwalk & Platform, $112,500 budgeted from grant funds in 190.55.5587.537.49.71 (Other Current Charges & Obligations) and $28,073 budgeted in the Donation Fund, 167.55.5580.537.49.71 (Other Current Charges & Obligations). The $59,427 budgeted in 261.41.5587.537.49.71 (Other Current Charges & Obligations) will finish satisfying the match and provide for any expenses over the $150,000 original estimate for the project.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 14683 with Shore Builders, Inc. for Bid 25-540-LC Construction of New Boardwalk and Platform at Turkey Creek Preserve for a total fiscal impact of $145,335.75., in substantially the form attached to this agenda item, with the award to be contingent on the Contractor executing the agreement to be provided by the County Manager.

e.

Award and Agreement for Bid 26-43-MB Annual Landscaping and Grounds Maintenance for Facilities Maintenance., 25-00947

Fiscal Note:
Facilities budgeted $75,000 in accounts: 001.19.1912.519.46.80, 001.19.1912.529.46.80, 001.19.1912.712.46.80 (Repairs and Maintenance Contracts)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 14860 with Nipp and Clipp Lawn Care, LLC, substantially in the form attached to this agenda item, for Bid 26-43-MB Annual Landscaping and Grounds Maintenance, in the amount not to exceed (NTE) $75,000.00 per fiscal year.

f.

Award and Agreements for Request for Qualification (RFQu) 26-31-PM Annual Indigent Cremation & Burial Program for Community Support Services., 25-00985

Fiscal Note:
Community Support Services budgeted $125,000 in accounts: 001.29.2960.564.49.94, 001.29.2960.564.49.95 & 001.29.2960.564.49.96 (Other Current Charges and Obligations – Burials, Cremations & Burial Plots)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and authorize the Chair to execute the following Agreements, substantially in the form attached to this agenda item, for RFQu 26-31-PM Annual Indigent Cremation & Burial Program:

  Agreement 14900 with Crevasse’s Simple Cremations, Inc.

  Agreement 14901 with Milam Funeral Home, Inc.

  Agreement 14902 with Phillip & Sons, The Funeral Directors, Inc.

g.

Award of Bid 26-233-MB Annual Uninterruptible Power Systems (UPS) Preventive Maintenance Checks and Services for Facilities Management., 25-00989

Fiscal Note:
Facilities budgeted a total of $74,963 for UPS maintenance, $33,166 in 001.19.1912.519.46.80 and $41,797 in 001.19.1912.519.529.46.80 (Repair & Maintenance Contracts). If additional funds are needed, there is availability in the Facilities budget to cover them.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award of Bid 26-233-MB Annual Uninterruptible Power Systems Preventive Maintenance Checks and Services to Mission Critical Solutions, Inc. (Primary) and Critical Power Solutions Group, Inc. (Secondary), with each award to be contingent on the respective contractor executing an Annual Services Contract to be provided to them by the County Manager.

h.

Purchase Order to Deere & Company, in the amount of $53,207.77 for Public Works., 25-00951

Fiscal Note:
FY26 approved budget $13,301.94 in account 001.41.4100.572.64.00 (Machinery & Equipment over $15,000) and $39,905.83 in account 008.41.4100.572.64.00 (Machinery & Equipment over $15,000) capital category for Parks.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Deere & Company, in the amount of $53,207.77.

i.

Purchase Order to Ring Power Corp – St. Augustine, in the amount of $58,662.00 for Public Works., 25-00953

Fiscal Note:
The $58,662.00 for this purchase is budgeted in the FY26 approved budget in the operating category (503.11.1100.519.60.00). The purchase order is being charged to: 503.11.1100.519.64.00 (Machinery & Equipment over $15,000).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Ring Power Corp – St. Augustine, in the amount of $58,662.00 as per the price quote attached as Exhibit 3.

j.

Purchase Order to Ring Power Corp – St. Augustine, in the amount of $92,024.80 for Public Works., 25-00954

Fiscal Note:
The $92,024.80 for this purchase is budgeted in the approved FY26 in the operating category (146.79.7920.541.60.00). The purchase order is being charged to account: 146.79.7920.541.64.00 (Machinery & Equipment over $15,000).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Ring Power Corp – St. Augustine, in the amount of $92,024.80 as per the quote attached as Exhibit 2.

k.

Purchase Order to CSPI Technology Solutions, in the amount of $54,846.00 for Information & Telecom Services., 25-00976

Fiscal Note:
ITS budgeted $54,846.00 in account 001.16.1600.519.46.00 (Repairs and Maintenance).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to CSPI Technology Solutions, in the amount of $54,846.00.

l.

Purchase Order to Matheny Fire and Emergency, in the amount of $914,265.00 for Public Works., 25-00982

Fiscal Note:
The $914,265.00 is budgeted in account: 011.54.5480.522.64.00 (Machinery & Equipment over $15,000).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Matheny Fire and Emergency, in the amount of $914,265.00.

m.

Purchase Order to SB Friedman Development Advisors, LLC, in the amount of $100,000.00 for Community Support Services., 25-00981

Fiscal Note:
CSS budgeted $100,000.00 in account 142.29.2968.554.34.00 (Other Services).

Strategic Guide:
Housing

• Recommended Action:

  Approve the issuance of a purchase order to SB Friedman Development Advisors, LLC, in the amount of $100,000.00.

n.

Purchase Order to Madden Media, in the amount of $95,000.00 for Tourism and Economic Development., 25-01008

Fiscal Note:
Tourist Development has sufficient funds in their FY26 budget to cover the cost of this purchase order 2026-1247.

Tourist Development Fund: 150.45.4510.552.48.00 (promotional activities)

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve procurement of advertising services as per the Scope of Work attached as Exhibit A and approve the issuance of a Purchase Order to Madden Media in the amount of $95,000.00.

o.

Agreements with Ceres Environmental Services, Inc. (14801) and Crowder-Gulf Joint Venture, Inc. (14833) for Request for Proposal (RFP) 26-75-MM Annual Disaster Debris Removal for Solid Waste and Resource Recovery, 25-00960

Fiscal Note:
$1,000,000.00 is budgeted in FY26 in account 164.00.0040.525.34.00 (contractual services)

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the award and authorize the Chair to execute Agreements, substantially in the form attached to this agenda item, 14801 with Ceres Environmental Services, Inc. (Primary) and 14833 Crowder-Gulf Joint Venture, Inc. (Secondary) for RFP 26-75-MM Annual Disaster Debris Removal, Reduction and Disposal Services, NTE $25,000,000.00 annually, with each award to be contingent on the respective contractor executing an annual disaster debris services agreement to be provided to them by the County Manager.

p.

Request for Application (RFA) 26-416-PM Annual Small Grant Initiative (SGI) for Grant Review Committee Award Recommendations Community Support Services., 25-01016

Fiscal Note:
Community Support Services budgeted $50,000.00 in 001.29.2903.569.82.00 (aids to private organizations). These awards are one (1) time funding.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the ranking and authorize staff to negotiate agreements for RFA 26-416-PM Annual Small Grant Initiative Grant Review Committee Award Recommendations:

  1.The Advocacy Table

  2.Still Hope Enrichment Agency

  3.The Nehemiah Project

  4.Insightful Analysis Solutions (IAS), LLC

  Authorize staff to negotiate agreements with the four (4) top ranked firms.

q.

Single Source and Agreement with Half-Mile Timing, Inc. (14872), for Timing and Event Management Services, for Tourist Development., 25-00983

Fiscal Note:
Tourist Development budgeted $84,450.00 in account 155.45.4515.575.34.00 (contractual services)

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the single source award and authorize the Chair to execute Agreement 14872 with Half-Mile Timing, Inc. for Timing and Event Management Service in an amount NTE $200,000 per fiscal year, substantially in the form attached to this agenda item with a revision that the County will not make any advance payments under the Agreement, and with the award to be contingent on the Contractor executing a revised agreement to be provided by the County Manager.

r.

Single Source and Agreement with GEOSurfaces, Inc. (14873), to Assemble and Disassemble Track, for Tourist Development., 25-01003

Fiscal Note:
Tourist Development budgeted $89,900.00 in account 155.45.4515.575.34.00 (contractual services)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Single Source Award and authorize the Chair to execute Agreement 14873 with GEOSurfaces, Inc., substantially in the form attached to this agenda item, to Assemble and Disassemble Track, in the amount of $89,900.00, with the award to be contingent on the contractor executing the contract to be provide by the County Manager.

10.

Public Works

a.

SR 24 (Archer Road) at SR 121 (SW 34th Street) - Utility Easement Subordination - 25-00943

Fiscal Note:
There is no expected use of this utility easement for the county in the future so subordination of this utility easement has no fiscal impact.

Strategic Guide:
Infrastructure

• Recommended Action:

  Authorize Chair to execute subordination of County’s utility easement on the SW corner of the intersection of SR 24 (Archer Road) and SR 121 (SW 34^th Street)

11.

Tourism & Economic Development

a.

Request approval of initial Alachua County Sports and Events Center Fee Schedule - 25-00961

Fiscal Note:
Revenue generating for Fund 155 in multiple revenue lines.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the initial fee schedule for the Alachua County Sports and Events Center attached as Exhibit 1.

T.

Notation for Record

1.

Equity Advisory Board – April 17, 2025 Minutes - 25-00955

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  No action necessary. For informational purposes only.

2.

Local Planning Agency and Planning Commission Meeting Approved Minutes - 25-00965

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only.

3.

Land Conservation Board (LCB) Approved Minutes - 25-00979

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  No action necessary; for informational purposes only

4.

Rural Concerns Advisory Committee Minutes of July 15, 2025; August 19, 2025; and October 21, 2025 - 25-01001

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No Action necessary. For Informational purposes only

5.

Animal Welfare Advisory Committee Minutes – Aug. 13, 2025 - 25-01014

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For information purposes only.

6.

Arts Council Minutes – Oct. 6, 2025 - 25-00986

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only.

U.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx