ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, September 09, 2025

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville) starting on the 2nd floor in zones marked 35200. To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Dr. Debra Newell, Writing for the Spirit. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Presentation of a proclamation recognizing September as Suicide Prevention Month in Alachua County, Florda - 25-00661

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Read and present proclamation

G.

Board and Committee Items

1.

Veteran Services Advisory Board Appointments - 25-00633

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Appoint one Post 911 Veteran with a term ending 9/30/2029, appoint one Citizen at Large (Veteran) with a term ending 9/30/2029, appoint one Citizen at Large (Veteran), alternate with a term ending 9/30/2029, and appoint one Disabled American Veterans Representative with a term ending 09/30/2029.

2.

Health Care Advisory Board Annual Workplan and Accomplishments - 25-00592

Fiscal Note:
NA

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Accept the Annual Workplan and Accomplishment report

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Action Items

1.

Selection of Alachua County Poet Laureate - 25-00681

Fiscal Note:
A $3,000 annual honorarium/licensing fee will be provided to the selected Poet Laureate. This stipend is paid from the County Manager’s budget in the General Fund: 001.17.1700.512.31.00 Professional Services.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Select Alachua County Poet Laureate and direct the County Manager to enter into a written agreement with the selected poet that is consistent with the County’s IP Policy.

2.

New Alachua County Strategic Guide – Board Focus Areas and Board Objectives - 25-00767

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  1)Adopt the Alachua County Strategic Guide language, Focus Areas, and related Board Level Objectives effective October 1, 2025.

  2)Instruct staff to schedule future Board Discussions to provide prioritization guidance to staff as the County moves into the FY27 budget process.

  3)Authorize the county manager and staff to move forward with department alignment and recommendation of department objectives, projects, deliverables, and measures that align with the new strategic guide.

J.

Land Conservation Projects

1.

Approval of Lochloosa Slough Preserve 10-Year Management Plan - 25-00730

Fiscal Note:
Initial improvement and stewardship costs related to habitat restoration, preserve security, wildfire prevention, and public recreational access from Wild Spaces and Public Places funding, are estimated at $530,000 from Fund 021.41.4160.537.xx.xx, and Fund 140.41.4160.537.xx.xx, and an estimated $20,000 in annual maintenance costs from the General Fund, 001.41.4160.537.xx.xx.

Breakdown of Projected Initial Improvement and Stewardship Costs:

$115,000 Parking lots (5 planned in phases)

$65,000 Fencing

$15,000 Improve driveway connections

$40,000 Kiosks, bike racks, benches, interpretive/wayfinding sings, and other trail infrastructure

$30,000 Solid waste removal and damaged structure demolition (pending approval)

$150,000 Firebreak, road, and trail stabilization projects

$15,000 FY26 reforestation (longleaf pine plantings)

$100,000 FY26 invasive plant management

Project 6214104 Land Management: Lochloosa Slough already exists for the maintenance of this preserve, funded from Wild Spaces Public Places funds and has the additional budget to cover this expense.

Strategic Guide:
Environment

• Recommended Action:

  1) Approve the Lochloosa Slough Preserve 10-year Management Plan (Exhibit 1); and

  2) Approve and authorize the Chair to sign the attached Chair letter indicating willingness to establish a Wildlife Management Area in coordination with the Florida Fish and Wildlife Conservation Commission, pending negotiation of agreement and terms (Exhibit 2).

2.

Watermelon Pond – Jau Wang Yoh, as Trustee of the Jau Wang Yoh Revocable Trust Assignment of Option Contract to Purchase Real Property - 25-00634

Fiscal Note:
The attached Journal Entry requests $1,061,348 to complete this acquisition (Exhibit 7).

WSPP – Land Acquisition (Capital Expense) = $927,500 (+10% contingency)

Fund#: 140.41.4160.537.61.00 – 6194101 Watermelon Pond – Jau Wang Yoh, Trustee

&

General Operating & Due Diligence (Operating Expense) = $37,362 (+10% contingency)

Fund #: 140.41.4160.537.31.00 - 6184160

Please see Exhibits 6 (Acquisition and Stewardship Costs) & 7 (Budget Amendment) for additional details.

Strategic Guide:
Environment

• Recommended Action:
  1. Approve and authorize the Chair to execute the Watermelon Pond – Jau Wang Yoh, Trustee Assignment of Option Contract (from Alachua Conservation Trust) to purchase Real Property (Exhibit 1); and

  2. Approve and authorize the following, conditioned upon the County entering into the Assignment of Option Contract
     1. Approve and Authorize Chair to exercise the Watermelon Pond – Jau Wang Yoh, Trustee Option Contract to purchase Real Property, subject to the County’s rights to conduct due diligence inspections and notice Seller of Title Defects and Environmental Defects as set forth in the Contract; and

     2. Delegate to the County Manager the authority to decide whether to accept or reject title exceptions (#5, #6, and #8) based on the County Manager’s evaluation as to whether said title exceptions will substantially impair the County’s proposed use of the property; and

     3. Delegate to the County Manager the authority to decide whether to close the acquisition subject to title exceptions (#5, #6, and #8) based on the County Manager’s evaluation as to whether said title exceptions will substantially impair the County’s proposed use of the property; and

     4. Authorize staff to execute additional documents as necessary to close the transaction; and

     5. Approve the attached budget amendment authorizing the expenditure of funds for due diligence and associated closing costs.

K.

Public Hearings

1.

Z25-000020 Update to Establishment of Planning Commission - 25-00740

Fiscal Note:
There is no additional cost to implement these amendments. Advertising is done through the County website.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Convene as the Land Development Regulation Commission and find the amendments consistent with the Comprehensive Plan and Unified Land Development Code

  Reconvene as the Board of County Commissioners and adopt the amendments to the ULDC

2.

Public Hearing Approval of Agency for Health Care Administration Letter of Agreement for Directed Payment Program Intergovernmental Transfer - 25-00723

Fiscal Note:
The assessments are intended to finance intergovernmental transfers provided and consistent with

federal guidelines that fund the non-federal share of certain supplemental payment programs, thus

directly and specially benefitting Assessed Properties and supporting the provision of health care

services to Medicaid, indigent, and uninsured members of the County's community.

The County has been advised that for FY26 the levy of 0.00% is a result of changes in the Medicaid program. The County has been advised the Medicaid program will not levy for FY26 and if directed any balances will be utilized in FY26.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Conduct Public Hearing Approve and authorize the Chair of the Alachua Board of County Commissioners to execute the Letter of Agreement (LOA) with the Florida Agency for Health Care Administration (AHCA) for the FY2026 Medicaid Directed Payment Program, and to transmit the Intergovernmental Transfer (IGT) amount, as specified, if any, using the assessment balance collected. Approval of this item will fulfill all state and federal requirements, secure federal matching funds, and ensure continued supplemental Medicaid reimbursement to participating hospitals serving our community.

L.

Quasi-Judicial Public Hearings

1.

Z25-000016 – A Request for a Special Exception for a Community Residential Home (Large) - 25-00716

Fiscal Note:
None

Strategic Guide:
Housing

• Recommended Action:

  Staff recommends that the Board adopt Resolution Z-25-05 approving the requested special exception

2.

Revised Preliminary Development Plan – Park Avenue Traditional Neighborhood Development - 25-00739

Fiscal Note:
None

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Revised Preliminary Development Plan

M.

Items Pulled From Consent

N.

NOTE: This meeting will NOT reconvene at 5:01 PM

O.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

P.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

Q.

Consent Items

1.

Clerk of the Court

a.

Reimbursement Resolution to fund the Civil Courthouse Complex - 25-00700

Fiscal Note:
Interfund loan from General Fund

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt the Reimbursement Resolution and authorize an interfund loan from the General Fund to cover capital expenditures at the Civil Courthouse Complex until the County closes on the Series 2025 debt issue later this year.

b.

Request Approval of the Attached BOCC Minutes - 25-00736

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve Publication of Final BOCC Minutes

2.

Community Support Services

a.

State Housing Initiatives Partnership Annual Report - 25-00748

Fiscal Note:
This is the preliminary report for Local Housing Assistance – SHIP. The total budgeted in Account #242.29.2975.554.XX.XX (multiple accounts) under Project #3222906 was $1,483.620.00.

Strategic Guide:
Housing

• Recommended Action:

  and approve and authorize the Chair to execute the attached Resolution providing signature authority for Certification.

• Recommended Action:

  Approve the SHIP Annual Report, authorize Chair to sign SHIP Annual Report and Local Incentives Certification;

b.

First Amendment Agreement for Medical Examiner Services with Dr. Jon Thogmartin - 25-00699

Fiscal Note:
$1,931,513.00 is budgeted in FY26 for the Medical Examiner in operating account 001.2906.527.34.30 (Other Services Medical Examiner)

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the First Amendment to Agreement for Medical Services and authorize chair to sign

3.

County Manager's Office

a.

Advisory Board and Committee Guidelines - 25-00686

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve proposed changes to Resolution 25-xx and authorize the Chair and Clerk to Sign.

b.

Request Approval of Budget Reallocation of Funds for Jail Radios - 25-00789

Fiscal Note:
The Sheriff’s office has indicated there will be more than adequate available funds to support the purchase for $1,620,000.

Strategic Guide:
Public Safety

• Recommended Action:

  Authorize Sheriff Scott to transfer the budget requested from personnel services to operations and capital to purchase the radios. Direct County staff to include in the FY26 carry-forward budget amendment, contingent upon adequate funds returned from the Sheriff at FY25 year-end to support the cost.

4.

Environmental Protection

a.

National Pollutant Discharge Elimination System (NPDES) Program - 25-00657

Fiscal Note:
Sufficient funds exist in the tentative FY26 proposed budget in account 149.79.7921.538.34.00 for the $162,556 contract obligations for the Public Works portion of agreement 14257. The costs decreased compared to FY25.

Sufficient funds exist in the EPD FY26 proposed budget for the EPD portion of agreement 14256 authorizing $170,000 in accounts 087.55.5511.537.xx.xx and $96,000 in fund 087.55.5519.537.xx.xx; expenses are budgeted in numerous accounts in both personal services and operating categories.

NPDES Stormwater Revenue Accounts:

087.55.5511.337.1010 Grants from Local Units – Intrlcl agmt/cty Of Gville

087.55.5519.337.1010

Strategic Guide:
Environment

• Recommended Action:

  Approve and sign both contract amendments.

5.

Fire Rescue

a.

2025 Alachua County Comprehensive Emergency Management Plan (CEMP) - 25-00680

Fiscal Note:
N/A

Strategic Guide:
Public Safety

• Recommended Action:

  Adopt the 2025 Alachua County Comprehensive Emergency Management Plan

b.

Interlocal Agreement between Alachua County and the School Board of Alachua County for the operations of emergency shelters - 25-00688

Fiscal Note:
Reimbursement of SBAC expenses is outlined in the agreement, as well as the option to use SBAC employees as “shelter workers” which is a cost that would be picked up by the County.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the agreement between Alachua County and the School Board of Alachua County

c.

911 Addressing Interlocal Agreements with Municipalities - 25-00693

Fiscal Note:
No Fiscal impact

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the interlocal agreements with City of Alachua, Archer, and Gainesville

6.

Growth Management

a.

Metropolitan Transportation Planning Organization (MTPO) Staff Services Agreement First Amendment - 25-00734

Fiscal Note:
The agreement provides that the actual cost of the interim appointment would be reimbursed by the MTPO.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the First Amendment to the MTPO Staff Services Agreement and authorize the Chair’s Signature.

b.

Replat for South Pointe Planned Development, Phase II, Unit IIB Lot 30 - 25-00737

Fiscal Note:
None

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  The Development Review Committee reviewed the replat at its August 21, 2025, hearing and recommended the Board of County Commissioners approve the replat based on a finding of consistency with Florida Statutes, the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code.

7.

Procurement

a.

Award of Bid 26-56-MM Annual Purchase of Veterinary Medical Supplies, for Animal Resource and Care (ARC). - 25-00701

Fiscal Note:
Animal Resources has $130,600 in the FY26 departmental budget to cover these expenses

Account: 001.25.2500.562.52.50 (Veterinary Operating Supplies - Medical

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award of Bid 26-56-MM Annual Purchase of Veterinary Medical Supplies to Agni Enterprises, LLC d/b/a Head to Heals Safety Supplies, MedFIRST Healthcare Supply, Inc., Midwest Veterinary Supply, Inc., MWI Veterinary Supply Co., d/b/a MWI Animal Health and Unipak Florida Corp., d/b/a Unipak Corp.

b.

Award of Bid 26-42-LC Purchase of Drainage Infrastructure for Public Works. - 25-00702

Fiscal Note:
PW budgeted $100,000.00 in account 149.79.7900.541.46.00 (Repairs and Maintenance)

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Award of Bid 26-42-LC for As-Needed Purchase of Drainage Infrastructure to the following three vendors: Gulf Atlantic Culvert Co. Inc., Metal Culverts, Inc. and Fortiline, Inc.

c.

Award of Bid 26-15-LC Annual Purchase of Sign Material for Public Works. - 25-00703

Fiscal Note:
PW budgeted $95,000.00 in account 149.79.7910.541.53.00 (Road Materials and Supplies)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award of Bid 26-15-LC Annual As-Needed Purchase of Sign Material to Aramsco, Inc., Lightle Enterprises of Ohio LLC., Universal Signs & Accessories, USA Protek LLC, and Vulcan Signs.

d.

Award and Agreement with FSV Construction Company (14698), for Bid 25-544-LC State Attorney's Office Reception Counter Renovation for Facilities Management. - 25-00706

Fiscal Note:
Facilities budgeted $173,000.00 in account 037.34.3450.712.46.00 (Repairs and Maintenance)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 14698 with FSV Construction Company for Bid 25-544-LC State Attorney's Office Reception Counter Renovation for a total fiscal impact of $131,545.05.

e.

Award of Bid 26-29-MB Annual Electrical Services for Facilities Management. - 25-00713

Fiscal Note:
Facilities budgeted $25,000.00 in accounts 001.19.1912.519.46.80, 001.19.1912.519.46.00, 001.19.1912.529.46.80, 001.19.1912.529.46.00, 001.19.1912.712.46.80, 001.19.1912.712.46.00 (maintenance and repairs)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award of Bid 26-29-MB Annual Electrical Services to Miller Electric Company (primary) and MCS of Tampa, Inc. d/b/a Mission Critical Solutions (secondary).

f.

Award and Agreement with Phillip & Sons, The Funeral Directors, Inc. (14795) for Bid 26-86-PM Annual Decedent Body Transport for Community Support Services. - 25-00722

Fiscal Note:
In FY26, CSS budgeted $90,000.00 in the Medical Examiner operating account 001.2906.527.34.00 (Contractual Services) for decedent body transport.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 14795 with Phillip & Sons, The Funeral Directors, Inc., in the amount not to exceed $90,000.00 annually.

g.

Fiscal Year (FY) 2026 Annual Purchase Orders over $50,000.00. - 25-00720

Fiscal Note:
Sufficient funds exist to cover the issuance of the Annual Purchase Orders in various funds and accounts.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of the FY 2026 of Annual Purchase Orders over $50,000.00 that are listed in Attachment 1.

h.

Purchase Order to SHI International Corp., in the amount of $86,268.00 for Information & Telecom Services. - 25-00714

Fiscal Note:
IT budgeted $86,268.00 in account 001.16.1600.519.46.00 (repairs and maintenance)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to SHI International Corp., in the amount of $86,268.00.

i.

Purchase Order to Everglades Equipment Group, in the amount of $234,733.56 for Public Works. - 25-00732

Fiscal Note:
The purchase is replacing (4) Tractors at $65,808.39 each for a total of $263,233.56 less $28,500 trade-in value of (4) existing tractors resulting in a net total cost of $234,733.56 which is split between Gas Tax Uses Fund (149) and Gas Tax Vehicle Replacement Fund (508): (1) Tractor is being paid from the Gas Tax Uses Fund for a total of $59,158.39 from account - 149.79.7900.541.64.00 & (3) Tractors are being paid from the Gas Tax Vehicle Replacement Fund (508) for a total of $175,575.17 from account - 508.04.0460.513.64.00 (Machinery & Equipment over $15,000).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Everglades Equipment Group, in the amount of $234,733.56.

j.

Purchase Order to Bliss Products & Services, in the amount of $65,244.40 for Parks and Open Space. - 25-00733

Fiscal Note:
Parks budgeted $65,244.40 in accounts: 001.41.4100.572.52.00 & 008.41.4100.572.52.00 (operating supplies).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Bliss Products & Services, in the amount of $65,244.40.

k.

First Amendment to Agreement with Creative Concrete Design of Columbia County Inc. (14089) for Environmental Protection Department. - 25-00746

Fiscal Note:
The addendum agreements have a NTE of $400,000 Annually, the account codes will vary based on the project. There are sufficient funds available in the departmental budget to cover these expenses.

021.41.4160.537.46.00 Repairs & Maintenance, Project #6214104 SantaFe – Stewardship – Land Management

021.41.4160.537.46.00 Repairs & Maintenance, Project #6214104 BeeTree – Stewardship – Land Management

021.41.4160.4160.537.46.00 Repairs & Maintenance, Project #6214104 – Lochloosa – Stewardship – Land Management

Strategic Guide:
Environmental

• Recommended Action:

  Approve and authorize the Chair to execute First Agreement to Agreement 14089 with Creative Concrete Design of Columbia County Inc., in the amount NTE $400,000.00 annually.

l.

Second Amendment to Agreement with Allen Jones Landscaping, LLC. (13801) for Public Works. - 25-00741

Fiscal Note:
Funds for this agreement are tentatively budgeted in FY26 in account 149.79.7900.541.46.00 (Repairs and Maintenance) for $187,108.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the Second Amendment to Agreement 13801 with Allen Jones Landscaping, LLC.

m.

Ranking of RFP 26-111-MB Annual Mechanical Services Job Order Contract (JOC) for Facilities Management. - 25-00743

Fiscal Note:
This is for Ranking only. No fiscal impact until the agreement is approved by the Board. Budget in the amount of $800,000.00 is available in Maintenance and Repairs; 001.19.1912.519.46.80, 001.19.1912.519.46.00, 001.19.1912.529.46.80, 001.19.1912.529.46.00, 001.19.1912.712.46.80, 001.19.1912.712.46.00

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the ranking and authorize staff to negotiate an as-needed services agreement with the top ranked firms for RFP 26-111-MB Annual Mechanical Services JOC:

  1. Taylor’d HVAC Services, Inc.

  2. WH Construction, LLC

  3. Climate Control Mechanical Services, Inc.

  4. Coker Industrial Contractors Inc

  To approve the above ranking and authorize staff to negotiate agreements with the four (4) top

  ranked firms. No firm will be deemed to have been awarded the Bid until the County and the firm enter into a contract.

n.

Ranking of RFP 26-112-MB Annual Plumbing Services JOC for Facilities Management - 25-00744

Fiscal Note:
This is for Ranking only. No fiscal impact until the agreement is approved by the Board. Budget in the amount of $200,000.00 is available in Maintenance and Repairs; 001.19.1912.519.46.80, 001.19.1912.519.46.00, 001.19.1912.529.46.80, 001.19.1912.529.46.00, 001.19.1912.712.46.80, 001.19.1912.712.46.00

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the ranking and authorize staff to negotiate an agreement with the top ranked firm for RFP 26-112-MB Annual Plumbing Services JOC:

  1. WH Construction, LLC.

  2. Coker Industrial Contractors, Inc.

  Negotiations with the second ranked firm, as a backup, may begin, after negotiations with the first ranked have concluded.

o.

Ranking of Request for Application (RFA) 25-333-MM Zero Waste Grant 2025 for Solid Waste and Resource Recovery. - 25-00581

Fiscal Note:
$80,000 is budgeted in account 400.76.7605.534.31.00 (professional services) for FY26.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the ranking and authorize staff to negotiate agreements for RFA 25-333-MM Zero Waste Grant 2025:

  1.Lost and Found GNV LLC

  2.O-Town Compost, Inc.

  Approve the awarded applicants and funding recommendations (100% Funding) with the top 2 applicants, Lost and Found GNV LLC and O-Town Compost Inc., and authorize staff to negotiate agreements with the vendors above. If satisfactory terms cannot be agreed upon, the grant will not be awarded to that vendor.

p.

Ranking of Request for Proposal (RFP) 26-74-MM Annual Disaster Debris Monitoring Services for Solid Waste and Resource Recovery. - 25-00759

Fiscal Note:
$1,000,000.00 is budgeted in FY26 in account 164.00.0040.525.34.00 (contractual services)

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the ranking and authorize staff to negotiate two agreements for RFP 26-74-MM Annual Disaster Debris Monitoring Services:

  1.Tetra Tech, Inc.

  2.Thompson Consulting Services, LLC

  3.DebrisTech, LLC

  4.Rostan Solutions LLC

  Authorize staff to negotiate agreements with the top two ranked firms. Should staff be unable to negotiate a satisfactory agreement with the two top-ranked firms, negotiations with the unsuccessful firm will be terminated. Negotiations with the third-ranked firm, as so on, may be undertaken in the same manner in order of ranking until proposed agreements are reached with two firms. No contract shall be deemed awarded until said contract is approved by the Board.

q.

Ranking of Request for Proposal (RFP) 26-75-MM Annual Disaster Debris Removal, Reduction and Disposal Services for Solid Waste and Resource Recovery. - 25-00761

Fiscal Note:
Funding is available in certain funds set-aside or reserves if needed. Amounts are not predictable or known until after a storm happens. We base our preparedness of funds on historical spending.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the ranking and authorize staff to negotiate two agreements for RFP 26-75-MM Annual Disaster Debris Removal, Reduction and Disposal Services:

  1.Ceres Environmental Services, Inc

  2.Crowder-Gulf Joint Venture, Inc.

  3.Southern Disaster Recovery, LLC

  4.DRC Emergency Services, LLC

  5.T.F.R., Inc. of Texas

  6.AshBritt, Inc.

  7.Florida DCG, LLC dba Dynamic Group, LLC

  8.Aftermath Disaster Recovery, Inc.

  9.Grubbs Emergency Services, LLC

  10.Gaston Tree Debris Recycling, LLC

  11.Looks Great Services of MS, Inc.

  Authorize staff to negotiate agreements with the top two ranked firms. Should staff be unable to negotiate a satisfactory agreement with the top-ranked firms, negotiations with the unsuccessful firm will be terminated. Negotiations with the third-ranked firm, and so on, may be undertaken in the same manner in order of ranking until proposed agreements are reached with two firms. No contract shall be deemed awarded until said contract is approved by the Board.

8.

Risk Management

a.

Approval of Administrative Services Agreement (ASA) with Florida Blue - 25-00674

Fiscal Note:
Administrative fees remain flat from current rate for 2 years. $46.40/Per Member Per Month, and an increase to $48.72 PMPM in FY28 through its term.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approval of a renewed ASA with Florida Blue to serve as administrators of the employee health plan.

b.

Insurance Quotes - 25-00672

Fiscal Note:
501.18.1853.513 and 507.04.0490.519

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Authorize Risk Manager to Bind Coverage.

9.

Solid Waste & Resource Recovery

a.

Florida Department of Environmental Protection FY26 Household Hazardous Waste Co-op Grant No. HHW 601 - 25-00695

Fiscal Note:
FDEP funding for this reimbursement grant is available for FY26. Future years funding is dependent on annual appropriation by the State of Florida. The total reimbursable costs from FDEP are estimated to be $102,494 and $84,006 from the partner counties. Additionally, the County will receive $90,000 from FDEP for conducting the collection events to enhance Alachua County’s HHW program by reimbursing our own operational/disposal costs or for capital equipment purchases. The Department is requesting an interfund loan in the amount of $276,500.00 based on an average of the past 3 fiscal years of revenue. The FDEP Grants are budgeted in fund 236 (FDEP Hazardous Waste COOP) in accounts 236.76.55XX.537.XX.XX.

Strategic Guide:
Environment

• Recommended Action:

  Approve the Florida Department of Environmental Protection FY26 Household Hazardous Waste Co-op Grant No. HHW 601 and interfund loan of $276,500.00

b.

Unanticipated Revenues for Household Hazardous Waste Fund for FY25 Grants - 25-00623

Fiscal Note:
Approve resolution for unanticipated revenues which includes budget amendment in various accounts (236.76.55XX.537.XX.XX) to cover expenses and revenues in the FEDEP Hazardous Waste Coop Fund and approve increase in the interfund loan from $240,334 to $251,663.

Strategic Guide:
Environment

• Recommended Action:

  Approve resolution for unanticipated revenues which includes a budget amendment to increase revenues in the FDEP Hazardous Waste Coop Fund and approve increasing interfund loan from $240,334 to $251,663 to cover grant expenses until reimbursed by the State and other Counties.

R.

Notation for Record

1.

Alachua County Health Care Advisory Board - 25-00676

Fiscal Note:
NA

Strategic Guide:
Social and Economic Opportunity,

• Recommended Action:

  No action necessary; for informational purposes only

2.

Arts Council Minutes – June 3, 2025 - 25-00682

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only.

3.

Land Conservation Board (LCB) Approved Minutes - 25-00683

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  No action necessary; for informational purposes only

4.

ROSCO Meeting Minutes - 25-00687

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary; for informational purposes only

S.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx