ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, July 09, 2024

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Senior Pastor Karl Anderson, Upper Room Ministries. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Approval of a Proclamation Declaring July 2024 as Parks and Recreation Month in Alachua County, Florida - 24-00565

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim July 2024 as Parks and Recreation Month in Alachua County, Florida

2.

Approval of a Proclamation Declaring July 2024 as Disability Awareness Month in Alachua County, Florida - 24-00567

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim July 2024 as Disability Awareness Month in Alachua County, Florida

G.

Board and Committee Items

1.

Appointment of Local Planning Agency/Planning Commissioners - 24-00632

Fiscal Note:
There are no fiscal considerations with this appointment.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint two members-at-large to the Local Planning Agency/Planning Commission with terms running August 1, 2024 through July 31, 2028

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Action Items

1.

Request Approval of Joint Wild Spaces Public Places and Infrastructure Projects with the City of Alachua - 24-00626

Fiscal Note:
BoCC match will not exceed the City of Alachua’s allocated $333,333 in joint Wild Spaces Public Places partnership project funding. The attached budget amendment moves the funding of all 9 municipalities to the appropriate accounts. Fund 140.00.0000.572.81.42 for the City of Alachua.

Strategic Guide:
Infrastructure

• Recommended Action:

  Pursuant to Ordinance 2022-08, approve the Surtax Grant Application submitted by the City of Alachua to reimburse the City of Alachua in an amount up to $333,333 of its cost to install/construct a multipurpose and ballfield lighting system at Legacy Park, authorize the Alachua County Chair and Clerk to execute the grant agreement using the form grant agreement attached to this agenda item, and approve the attached budget amendment.

2.

Alachua County’s 2023 Annual Comprehensive Financial Report (ACFR) and Independent Audit - 24-00576

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the Fiscal Year 2023 (FY2023) Annual Comprehensive Financial Report (ACFR), and the Florida State Comptrollers Annual Financial Report (AFR).  Approve the AFR as submitted to the Florida Department of Financial Services and authorize the Chair to sign the certification form, confirming the report’s transmission to the State. Acknowledge receipt of the audit reports and letters for Single Audit report from the County's independent Certified Public Accountants, Purvis Gray and Company, LLP.  Acknowledge receipt of the Management Response Letter to the Auditor General. Authorize the Clerk to transmit the ACFR and the Single Audit Report to the Auditor General. Acknowledge receipt of SAS 114 letter from Auditors.

3.

Unsolicited Proposal RFP for Newnans Lake Watershed Restoration Project - 24-00598

Fiscal Note:
EPD has been awarded $1.1 million from FDEP and will provide a $400,000 match from Fund 146, Stormwater Management Fund. Future phases are contingent upon receiving additional State funding with match requirements provided by the stormwater assessment.

Strategic Guide:
Environment

• Recommended Action:

  Review the unsolicited proposal from RES; find that the proposal is a qualifying project in the County’s best interest and serves public purpose; and direct staff to provide prepare a RFP, provide notification and otherwise comply with the public-private partnership process.

4.

Revenue Recovery Program Update and Broadband Deployment Grant - 24-00532

Fiscal Note:
$46,940,506 in Fund 052 (General Fund sub-fund)

Strategic Guide:
Social and Economic Opportunity, Housing, Public Safety, Infrastructure

• Recommended Action:

  Direct staff for any changes to the Revenue Recovery Funds and Broadband RFP

5.

Request to advertise and staff presentation for amendments to the Unified Land Development Code (ULDC) related to Florida Statutes and staff initiated updates. - 24-00624

Fiscal Note:
N/A

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the request to advertise for amendments to the ULDC requiring two public hearings.

6.

Board Rules of Procedure Amendments - 24-00593

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt resolution 2024-XX, amending Board Rules of Procedure

7.

World Masters Budget and Plan Update - 24-00599

Fiscal Note:
Estimated $6,864 for flights, hotels, and meals for both parties from the Tourist Development Fund 150.45.4510.552.40.13. Use of funds from Capital Category 150.45.4510.552.61.00, Project No. 6244102-World Masters-Improvements in the amount of (not to exceed) $645,000.00 for capital improvements at West End.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:
  1. Hear update on budget for World Masters Indoor Athletic Championships and receive draft site plan for West End.
  2. Approve the use of the monies set aside (not to exceed $645,000) from Tourism Reserves for capital improvements at West End and make the legislative factual determination that the uses of Tourist Development Taxes revenue for capital improvements at the property known as West End serves a public purpose and are primarily related to promoting tourism in Alachua County.
  3. Authorize international travel request for County Manager Michele Lieberman and Tourism Director Jessica Hurov to attend the World Masters Athletic Championships in Gothenburg, Sweden.

J.

Land Conservation Projects

1.

Watermelon Pond – Howell Tract Option Contract to Purchase Conservation Easement - 24-00596

Fiscal Note:
The attached Journal Entry requests $219,560.00 to complete this acquisition. (Exhibit 7)

This acquisition utilizes the funding from the one-cent surtax allocated to Conservation Lands.

Fund 140.41.4160.537.68.00: 6194101 (Land Acquisition) - Watermelon Pond - CE3 Conservation Easement - Howell

Please see exhibits 7 (Budget Amendment) & 8 (Acquisition and Stewardship Costs) for additional detail.

Strategic Guide:
Environment

• Recommended Action:
  1. Approve and authorize the Chair to:
     1. Exercise the Option to Purchase the Watermelon Pond – Howell Conservation Easement pursuant to the Option Contract, subject to the County’s rights to conduct due diligence inspections and notice Seller of Title Defects and Environmental Defects as set forth in the Option Contract, and
     2. Execute the Watermelon Pond – Howell Conservation Easement Deed in advance of closing;

  2. Delegate to the County Manager the authority to determine whether the County will accept the non-permitted title exceptions, #3, #5, #6, #7, #8, and #9; and

  3. Approve the acquisition subject to an approximately 30’ wide utility corridor replacement easement, to be drafted during due diligence, allowing replacement and termination of title exception #6; and

  4. Authorize staff to execute additional documents as necessary to close the transaction; and

  5. Approve the attached budget amendment authorizing the expenditure of funds for due diligence and associated closing costs.

K.

Public Hearings

1.

Public Hearing for the Proposed Vacation of a Portion of Orange Summit of Hawthorne Heights - 24-00539

Fiscal Note:
NA: Applicant will pay recording fees for this item

Strategic Guide:
All Other

• Recommended Action:

  That the Board adopt the Resolution to vacate a portion of the plat of Orange Summit of Hawthorne Heights.

2.

Alachua County BoCC Investment Policy Ordinance Hearing - 24-00637

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve ordinance 24-13; amending Chapter 30, Title 3 of the Alachua County Code of Ordinances; providing for the investment of surplus funds of the county in specified obligations in addition to those specifically authorized by State Law; providing for divestment of long term corporate notes and bonds currently held in the portfolio no later than December 31, 2024; prohibiting the investment in any new corporate notes and bonds with the effective date of ordinance 24-13.

L.

Items Pulled From Consent

M.

NOTE: This meeting will reconvene at 5:01 PM

N.

Public Hearings

1.

FY25 Budget - 24-00610

Fiscal Note:
Millage rates will be used to establish the amount of ad valorem taxes to be collected to fund the FY25 General Fund and MSTU - Law Enforcement budgets.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Set proposed millage rates for General County and Municipal Service Taxing Unit – (MSTU) Law Enforcement and Adopt the Resolution.

2.

FY25 Solid Waste Non-Ad Valorem Assessment: Initial Assessment Resolution and Authorization to Properly Notice the Public Hearing - 24-00611

Fiscal Note:
The Solid Waste Assessment rates will increase per the attached schedules for Fiscal Year 2024-2025. Approving this request will allow the County to collect approximately $13.2 million in non-ad valorem assessments to fund the Universal Curbside Collection, Rural Collection Center, and Solid Waste Management Programs. Estimated revenue is $7.3 million to account 148.76.7600.325.2000, $1.9 million to account 403.76.7610.325.20.00, and $4 million to account 405.76.7620.325.2000

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt Resolution and authorize staff to notice the public of the September 10, 2024, Public Hearing to set the rates for Solid Waste Non-Ad Valorem Assessments and authorize provision of the notice to affected property owners on the Notice of Proposed Taxes (TRIM)

3.

FY25 Stormwater Non-Ad-Valorem Assessment: Initial Assessment Resolution and Authorization to Properly Notice the Public Hearing - 24-00612

Fiscal Note:
The Stormwater Assessment is proposed at a $10.00 increase. The proposed adoption of a $60.00 Equivalent Residential Unit (ERU) will generate an estimated $2,928,953, with a total revenue estimate of $3,600,000.

Stormwater Management Funds:

EPD 146.55.5511.325.2000 and Public Works 146.79.7920.325.2000

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt Resolution and authorize staff to notice the public of the September 10, 2024, Public Hearing to set the rates for Stormwater Non-Ad Valorem Assessment and authorize provision of the notice to affected property owners on the Notice of Proposed Taxes (TRIM)

4.

FY25 Sugarfoot Oaks/Cedar Ridge Special Assessment District: Initial Assessment Resolution and Authorization to Properly Notice the Public Hearing - 24-00613

Fiscal Note:
The proposed annual Non-Ad Valorem Assessment rates for Fiscal Year 2024-2025 is proposed to remain the same at $10.00 per unit/per month. Approving the request will allow the Sugarfoot Oaks/Cedar Ridge Special Assessment District to receive approximately $99,240 in Non-Ad Valorem Assessment revenue (not adjusted for non-collectibles) to fund community maintenance in the Sugarfoot Oaks/Cedar Ridge Preservation and Enhancement District. The Sugarfoot Oaks Cedar Ridge Preservation and Enhancement District Community Council held its draft budget meeting on May 1, 2024 The Sugarfoot Oaks/Cedar Ridge budget shall be incorporated into the FY25 County Budget.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt Resolution and authorize staff to notice the public of the September 10, 2024, Public Hearing to set the assessment for the Sugarfoot Oaks/Cedar Ridge Non-Ad Valorem Assessments and authorize provision of the notice to affected property owners on the Notice of Proposed Taxes (TRIM). Authorize incorporation of Sugarfoot Oaks/Cedar Ridge budget into the FY25 County Budget.

5.

FY25 Fire Services: Initial Assessment Resolution and Authorization to Properly Notice the Public Hearing - 24-00608

Fiscal Note:
The Fire Assessment was implemented in FY18 with Tier 1 rate of $83.34 and Tier 2 rate of $7.63. The Fire Assessment rates remained flat for 4 consecutive fiscal years.

For Fiscal Year 2021-2022, the rate increase for Tier 1 was $90.69 and Tier 2 $8.31 per Equivalent Benefit Unit (EBU).

For Fiscal Year 2023-2024, the proposed rate is to remain the same and is estimated to generate $23,336,272.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt Resolution and authorize staff to notice the public of the September 10, 2024, Public Hearing to set the rates for the Fire Non-Ad Valorem Assessments and authorize provision of the notice to affected property owners on the Notice of Proposed Taxes (TRIM).

O.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

P.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

Q.

Consent Items

1.

Clerk of the Court

a.

Request approval of the attached BOCC minutes - 24-00644

Fiscal Note:
N/A

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:
• Recommended Action:

  Approve publication of final BOCC minutes

2.

Community Support Services

a.

Alachua County Foster Grandparent Notice of Grant Award - 24-00618

Fiscal Note:
GL Accounts: 019.29.2956.331.6900 019.29.2956.564 various accounts Project #2242901 Grant $434,172 and Project #2242902 County Cash Match $108,563 Total-$542,735

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Accept the Foster Grandparent Program Notice of Grant Award, in the amount of $434,172.00 to continue the Foster Grandparent Program and provide County cash match funding in the amount of $108,563 per grant fiscal year, approve the Resolution and approve the attached Budget Amendment.

3.

County Attorney's Office

a.

7.9.24 Litigation Report - Request for authority to initiate or defend. - 24-00642

Fiscal Note:
The County Attorney has budget established in 001.03.0300.514 to be able to initiate or defend cases.

Strategic Guide:
All Other Mandatory and Discretionary Services.

• Recommended Action:

  Approve the County Attorney’s authority to initiate or defend the attached list of cases.

4.

County Manager's Office

a.

Request Appointment of Crystall Marull to Early Learning Coalition with a Term Ending June 30, 2028 - 24-00604

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Appoint Crystall Marull to Early Learning Coalition with a Term Ending June 30, 2028

5.

Court Services

a.

Inter-Agency User Agreement with the Office of State Courts Administrator (OSCA) for Access to Criminal Justice Information via the Judicial Inquiry System (JIS) - 24-00616

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Chair to sign the Inter-Agency Agreement with OSCA, which provides for access to

  criminal history and other criminal justice-related information through the Judicial Inquiry System (JIS)

b.

Lutheran Services of Florida (LSF) Amendment 119 – Additional Funding for Metamorphosis Program - 24-00645

Fiscal Note:
Approve Resolution and Budget Journal 24-00002806 LSF119 for additional Metamorphosis Program funding of $90,476. 265.36.3610 misc. accounts. Project Code #3233601

Strategic Guide:
Social and Economic Opportunity,

• Recommended Action:

  Approve the Amendment 119, Resolution and Budget Journals

6.

Equal Opportunity

a.

Alachua County Citizens Disability Advisory Committee Annual Report - 24-00640

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the Report

7.

Fire Rescue

a.

Emergency Management Preparedness and Assistance (EMPA) Grant Agreement - 24-00639

Fiscal Note:
The EMPA grant is a reimbursement grant that will require an interfund loan for cash flow purposes for an amount not to exceed $105,806.00. This grant will allow for an additional $105,806.00 in grant revenue that will be expensed for personal services. Account 255.54.5430.525-various, project number 3245403.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the 2024-2025 State-funded Subgrant EMPA Grant agreement, adopt the Resolution amending the Adopted Budget, approve the Budget Amendment (2024-00002786), and authorize an Interfund Loan not to exceed $105,806.00.

8.

Growth Management

a.

Replat for Farms of Kanapaha Lot 10 - 24-00619

Fiscal Note:
None

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  The Development Review Committee reviewed the Replat at its June 20, 2024 hearing and recommended that the BoCC approve the Replat based on a finding of consistency with Florida Statutes, the Alachua County Comprehensive Plan, the Alachua County Unified Land Development Code, and the Farms of Kanapaha Planned Development Zoning Master Plan.

9.

Human Resources

a.

Fiscal Year 2023- 2024 revisions to the Non-Bargaining Pay Plan-add all current classifications from the Bargaining (LIUNA) Pay Plan due to the decertification of the Laborers International Union of North America (LIUNA) as of June 26, 2024. - 24-00643

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2023- 2024 revisions to the Non-Bargaining Pay Plan.

10.

Procurement

a.

Ranking of Request for Proposal (RFP) 25-171-MM Annual Environmental Consulting Services for Environmental Protection. - 24-00606

Fiscal Note:
No fiscal impact until the agreement is approved by the Board.

Budget in the amount of $1,500,000.00 is included in multiple divisions and funding sources which include Funds: 001 General Fund, 008 MSTU Unincorporated, 021 & 140 Wild Spaces Public Places, 146 Stormwater Management, and 178 Hazardous Materials.

Strategic Guide:
Environment

• Recommended Action:

  Approve the ranking and authorize staff to negotiate agreements for RFP 25-171-MM Annual Environmental Consulting Services for Environmental Protection:

  1.Water & Air Research Inc.

  2.GSE Engineering and Consulting, Inc

  3.Jones, Edmunds & Associates, Inc.

  4.Geosyntec Consultants, Inc.

  5.WSP USA

  Approve the above ranking and authorize staff to negotiate agreements with the top five (5) ranked firms.

b.

Award and Agreement 14247 for Bid 24-55-MB Annual County Owned Chillers/Cooling Towers and Boilers Preventative Maintenance Services for Facilities Management. - 24-00574

Fiscal Note:
The budget of $110,430 for ThermaServe maintenance services is funded and divided between account lines for repairs and maintenance services: 001.19.1912.519.46.80, 001.19.1912.529.46.80, 001.19.1912.712.46.80

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 14247 with ThermaServe Mechanical, Inc., for Bid 24-55-MB Annual County Owned Chillers/Cooling Towers and Boilers Preventative Maintenance Services, in the amount not to exceed $110,429.67.

c.

Change Order 2 to Purchase Order 24-174 with Bennett Fire Products Co. Inc., in the amount of $100,000.00 for Fire Rescue. - 24-00582

Fiscal Note:
Fire Rescue has sufficient budget to cover the purchase order increase in the operating expense category in the MSBU-Fire fund 011.54.5480.522.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the issuance of Change Order 2 to Purchase Order 24-174 with Bennett Fire Products Co. Inc., increasing the amount by $100,000.00. The revised Purchase Order Total is $375,000.00.

d.

Change Order 1 to Purchase Order 24-1340 with Ten-8 Fire Equipment, in the amount of $42,168.59 for Fire Rescue. - 24-00592

Fiscal Note:
Fire Rescue has sufficient budget to cover the purchase order increase in the operating expense category in the MSBU-Fire fund 011.54.5480.522.52.00 Operating Supplies

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the issuance of Change Order 1 to Purchase Order 24-1340 with Ten-8 Fire Equipment, in the amount of $42,168.59. The revised Purchase Order Total is $86,769.25.

e.

Purchase Order to CDW-G, in the amount of $102,004.00 for Information & Telcom Services. - 24-00587

Fiscal Note:
Account 001.16.1600.519.64.00 has $191,937 budgeted for the replacement of ITS servers during FY24.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to CDW-G, in the amount of $102,004.00.

f.

First Amendments to Agreements with Kelly Klean LLC, (13866) and Boone Improvements Inc., (13867). - 24-00538

Fiscal Note:
For FY25 the County Manager Budget includes budget in the following line items:

Kelly Klean: $185,000.00

001.41.4100.572.46.00 $38,500.00

008.41.4100.572.46.00 $115,500.00

001.41.4130.572.46.00 $7,750.00

008.41.4130.572.46.00 $23,250.00

Boone: $95,000.00

001.41.4100.572.46.00 $23,750.00

008.41.4100.572.46.00 $71,250.00

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the First Amendment to Agreement 13866 with Kelly Klean LLC and First Amendment to Agreement 13867 with Boone Improvements Inc., for Bid 23-175 Rebid-MM Annual Lawn Maintenance for County Parks, in the amount not to exceed $280,000.00 annually.

g.

First Amendments to Agreements with Superior Roadway Services of Florida, LLC (14033) and Watson Construction Company, LLC (14034). - 24-00594

Fiscal Note:
Budget is established in various accounts based on the project with the expectation that most of the

projects using this service would come from the Transportation Trust Fund, account:

341.79.7910.541.63.99 and the portion of the 1 Cent Surtax for Roads in account:

142.79.7950.541.63.99.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve and authorize the Chair to execute the following First Amendments to the Agreements for Bid 24-64 Annual Roadway Milling Services not to exceed (NTE) $2,000,000.00 per Fiscal Year:

  First Amendment 14033 with Superior Roadway Services of Florida, LLC

  First Amendment 14034 with Watson Construction Company, LLC

h.

Addendum Agreement for Fleet Management Software, for Public Works. - 24-00601

Fiscal Note:
Public Works budgeted $102,646.90 for FY2024 in 503.11.1100.519.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Addendum Agreement 14207 with TT Faster, LLC d/b/a Faster Asset Solutions, in the amount of $102,646.90.

i.

Change Order 1 to Blanket Purchase Order 24-321 with Lewis Oil Co. Inc., in the amount of $30,000.00 for Public Works. - 24-00628

Fiscal Note:
The FY24 Public Works Budget has sufficient funds to cover this increase in account 503.141.2100.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Blanket Purchase Order 24-321 with Lewis Oil Co. Inc., in the amount of $30,000.00. The revised Blanket Purchase Order is $750,000.00.

j.

Purchase Order to Seminole Toyota, in the amount of $187,038.00 for Public Works. - 24-00448

Fiscal Note:
Budget is available in accounts:

148.76.7600.534.64.00 (1 vehicle in the amount of $31,173.00)

508.04.0460.513.64.00 (1 vehicle in the amount of $31,173.00)

506.04.0460.513.64.00 (4 vehicles in the amount of $124,692.00)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Seminole Toyota, in the amount of $187,038.00.

k.

Award of Bid 25-57-MM Annual Processing and Beneficial Recycling/Composting of Vegetative Waste for Alachua County and the City of Gainesville for Solid Waste & Resource Recovery. - 24-00580

Fiscal Note:
The funds for Annual Processing and Beneficial Reuse/Composting of Vegetative Waste are budgeted within the MSBU (Municipal Service Benefit Unit) Refuse Collection and Rural Collection Center budgets in account codes: 148.76.7600.534.43.00 and 403.76.7610.534.43.00 with the account description of utility services.

Strategic Guide:
Environment

• Recommended Action:

  Approve the Award with Life Soils Florida, LLC. for Bid 25-57-MM Annual Processing and Beneficial Recycling/Composting of Vegetative Waste for Alachua County and the City of Gainesville.

l.

Change Order 1 to Blanket Purchase Order 24-513 with Blackham Contracting Group, LLC, increasing the amount by $30,000.00 for Visitor & Convention Bureau. - 24-00614

Fiscal Note:
Visitor & Convention Bureau has sufficient budget to cover the blanket purchase order increase in the account 130.45.4502.575.34.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Blanket Purchase Order 24-513 with Blackham Contracting Group, LLC, increasing the amount by $30,000.00. The revised Blanket Purchase Order is $80,000.00.

m.

Award of Bid 25-85-MM Annual Purchase of Baling Wire to Accent Packaging, Inc. and Eastern Wire Products, Inc. for Solid Waste and Resource Recovery. - 24-00629

Fiscal Note:
Funds in the amount of $50,000.00 are budgeted in account 400.76.7660.534.52.00 with the account description of operating supplies.

Strategic Guide:
Environment

• Recommended Action:

  Approve the Award of Bid 25-85-MM Annual Purchase of Baling Wire to Accent Packaging, Inc. and Eastern Wire Products, Inc.

n.

Award and Agreement 13453 of Bid 23-933-LC Construction Management for SW 170th Street (County Road 241) Widen & Resurface – From Levy County Line to SW 143rd Avenue (LAP), for Public Works. - 24-00572

Fiscal Note:
In the FY24 Budget, there is $3,906,990.64 in currently available funds in the FDOT Grants Fund in account: 329.79.7910.541.63.99 project 9177912. The account description for the account is Other Infrastructure.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 13453 with Watson Construction Company, LLC, for Bid 23-933-LC Widen and Resurface SW 170th Street (CR 241) from Levy County Line to South of Archer, Project No. 9177912, LAP 439499-1-58-01, for a total fiscal impact of $3,659,855.33.

o.

Agreement for Request for Proposal (RFP) 23-403 Construction Engineering and Inspection Services (CEI) for SW 170th Street (County Road 241) Widen & Resurface - From Levy County Line to SW 143rd Avenue (LAP) for Public Works. - 24-00568

Fiscal Note:
In the FY24 Budget, there is $3,906,990.64 in currently available funds in the FDOT Grants Fund in account: 329.79.7910.541.63.99 project 9177912. The account description for the account is Other Infrastructure.

Strategic Guide:
Infrastructure

• Approve and authorize the Chair to execute Agreement 13936 with WSB for RFP 23-403 CEI for SW 170th Street (County Road 241) Widen & Resurface - From Levy County Line to SW 143rd Avenue (LAP), in the amount not to exceed (NTE) $368,788.47.

11.

Sheriff's Office

a.

Byrne Grant Application-Countywide Solicitation Fiscal Year 2023 - 24-00630

Fiscal Note:
No matching funds required. No immediate fiscal impact.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Advisory Board’s recommendation for the distribution of funds as presented in the attached “51% letter”. Authorize the Chair to sign the letter and other forms related to the Fiscal Year 2023 application.

12.

Sustainability, Equity, Economic & Strategic Development Office (SEED)

a.

Contract Novation and Amendment for Human Rights Coalition Contract Due to Contractor Merge - 24-00651

Fiscal Note:
This item maintains the existing contract from Item #23-00353, which is as follows: $106,000.00 allocation from Revenue Recovery dollars of the General Fund. Personnel services and administrative overhead transferring to sub-recipient ($106,000) for project ending in Fiscal Year 2024.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve contract amendment

13.

Visit Gainesville, Alachua County, FL

a.

Request Approval of the FY25 Nature and Culture Destination Grant Application - 24-00581

Fiscal Note:
FY25 Departmental budget includes $1,600,000 to cover these grants.

Tourist Development Destination Enhancement Fund: 006.45.4540.552.82.61

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the FY25 Nature and Culture Destination Grant application as presented. Make the legislative factual determination that the activities funded with Tourist Development Taxes revenue via the Nature and Culture Destination Grant program serve a public purpose and are primarily related to promoting tourism in Alachua County. Approve $1,600,000 in funding for the program in the Tourism FY25 budget, which includes an additional one-time infusion of $300,000 in funding from grant fund balances to support the program. Grant applications will be reviewed by a scoring committee who will make funding recommendations which will come back to the Board of County Commissioners for approval.

R.

Notation for Record

S.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx