ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

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County Administration Building - Jack Durrance Auditorium
12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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Meetings can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), or online at http://alachua.granicus.com/ViewPublisher.php?view_id=8.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at (352) 374-5275 at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

 

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. (352) 264-6900 ■ Fax (352) 338-7363 ■ TDD call 711 Relay ■ Commissioners’ E-Mail: bocc@alachuacounty.us ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 


Reverend Kelly Everling, Celebration United Methodist Church - Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and  for the benefit of the Commission. The views or beliefs expressed by the  invocation speaker have not been previously reviewed or approved by the  Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

  • Recommended Action:

    To approve the Regular and Consent Agenda. 

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

Fiscal Note:
The amount of the option payment is a non-refundable $1,000.00. However, if the option is exercised, the $1,000.00 will be applied to the final purchase price of the contract.


Total acquisition cost is $1,453,347 for the land plus $111,200 for due diligence and closing services. The basis for these estimates is detailed below.


In order to provide sufficient spending authority to cover an unanticipated change in acquisition costs, staff is requesting authorization to expend an amount equal to the estimated acquisition and due diligence costs, plus 10%.


Summary of Estimated Costs


•Purchase price: $1,453,347 (lump sum)


•Phase I Environmental Site Assessment (ESA): $5,000


•Boundary Survey: $77,500


•Boundary Posts & Signs: $1,500


•Attorney’s fees and closing costs: $27,200


•10% contingency on purchase price & due diligence: $156,455


•TOTAL EXPENDITURE AUTHORITY REQUESTED: $1,721,002


The attached Journal Entry requests $1,721,002. (Exhibit 6)


WSPP – Land Acquisition (Capital Expense)


Fund#: 021.41.4160.537.61.00 – 6194101 Lochloosa Connector – Rimes


&


WSPP - Gen. Op. & Due Diligence (Operating Expense)


Fund #: 021.41.4160.537.31.00 6184160


Annual Tax & Assessment Revenue of the Parcels: $9,385.92 (2022 total)


1.$6,791.80 (18354-038-045) Rimes, Lessie


2.$30.04 (18354-038-046) Rimes, Lessie


3.$2,564.08 (18354-038-007) Rimes, Lessie


There are no building structures included in this acquisition that would become a County asset.


Estimated Annual Alachua County Forever Management Costs: $9,800*


Estimated Alachua County Initial 10-year Improvements: $269,500* (Exhibit 8)


* Partner Agency Management Option – Joint Participation Agreement with SJRWMD (Exhibit 3)


County staff have negotiated with St. Johns River Water Management District (SJRWMD) for partnership in the acquisition and management of this this property. Through execution of the Joint Participation Agreement (Exhibit 3), SJRWMD will provide 20% of the purchase price (not to exceed $290,669.40) and certain pre-acquisition and acquisition-related costs associated with the transaction not to exceed $9,300. Additionally, SJRWMD will assume management responsibility for the property, to be added to the Lochloosa Wildlife Conservation Area via an Annexation Agreement. Under this agreement, Alachua County will have no financial obligations for the stewardship.


Strategic Guide:
Environment

  • Recommended Action:

    1.Approve and authorize the Chair to exercise the Lochloosa Connector – Rimes Tri-Party Option Contract to purchase Real Property, subject to the County’s rights to conduct due diligence inspections and notice Seller of Title Defects and Environmental Defects as set forth in the Contract;

    2.Approve the acquisition subject to the non-permitted title exceptions, #7, #8, #9, #10, #11, #12, #13, and #14, and to the subject to the concurrence of the county attorney and of the closing attorney;

    3.Approve and authorize the Chair to exercise the Lochloosa Connector – Rimes Joint Participation Agreement with the St. Johns River Water Management District; and

    4.Authorize staff to execute additional documents as necessary to close the transaction and including the pursuit of a non-public access easement on SE 148th St.; and

    5.Approve the attached budget amendment authorizing the expenditure of funds for due diligence and associated closing costs.

Fiscal Note:
The estimated cost of a new code officer would be $128,804.04 the first year. This includes an estimate of $40,000 for a new vehicle. The following years would not include the original vehicle purchase cost but would include the vehicle replacement and computer replacement cost. The cost of the position should be reviewed and updated with the County’s yearly budget cycle. The estimated expenses/revenues are not currently included in the FY24 budget. If approved, a budget adjustment would be necessary to adjust the current budget. Funding for Code Officers is in the General Fund – Unincorporated budget – 008.65.6510.


Strategic Guide:
Public Safety

  • Recommended Action:

    Direct staff to prepare interlocal agreements to assist Hawthorne, Archer and Waldo with Code Enforcement with the cities covering the cost of a code officer.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the proposed Preliminary Development Plan and Resolution DR-24-01 based on a finding of consistency with the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code.

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled)

  • Recommended Action:

    To adjourn the meeting. 

Fiscal Note:
There are no fiscal impacts associated with this Board discussion.


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Approve the Resolution Re-establishing the Animal Welfare Advisory Committee and authorize the Chair to sign.

Fiscal Note:
For the 1st quarter, $218,587 was requested for public purpose.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Receive the Report for FY24 Public Purpose 1st Quarter

Fiscal Note:
Expenditures are within budgetary appropriations and the financial position of the County remains strong. See attached report.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Accept the FY24 Alachua Board of County Commission Quarterly Financial Report 1st Quarter

Fiscal Note:
Proposal is for 3-year commitment. $375,795 Year 1 Costs $95,341 are available in account line 076.34.3400.713.52.31. Years 2 and 3 will be budget requests from the State Attorney’s Office.


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve funding

Fiscal Note:
Within ARPA Revenue Recovery Funds in the General Fund, the expense lines are moving from reserves holding 052.00.0064.519.99.24 ($1,000,000) to Operating Account 052.29.2963.554.34.00 Contractual Services $1,000,000. This stays in alignment with the Board approved plan.


Strategic Guide:
Housing

  • Recommended Action:

    Approve attached budget adjustment.

Fiscal Note:
The County Attorney has budget established in 001.03.0300.514 to be able to initiate or defend cases.


Strategic Guide:
All Other Mandatory and Discretionary Services.

  • Recommended Action:

    Approve the County Attorney’s authority to initiate or defend the attached list of cases.

Fiscal Note:
As per page section 3 of the Agreement, if there are any recording costs associated with this Agreement, the County will pay the expense out of the County Manager’s budget – 001.17.1700.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the Interlocal Agreement as presented and authorize the Chair and Clerk to sign

Fiscal Note:
The Alachua County Tree Planting Program operates utilizing funding from the general fund 001.41.4150.572.46.00, and the Alachua County Tree Mitigation fund 264.41.4150.572.46.00. Adequate funding exists in both funds to support these actions.


There is no additional cost or guaranteed budget commitment for this agreement; the costs are part of the annual tree planting program’s regular budget. The County will purchase and plant the trees and the City will provide the long-term maintenance of the planted trees.


Strategic Guide:
Environment

  • Recommended Action:

    Staff recommends the following Board motions:

    1. Request Board approve and authorize the Chair to execute the Tree Sponsorship Interlocal Agreement #14032 between Alachua County and the City of Archer (Exhibit 1).
    2. Request Board approve authorize the Chair to execute the Tree Sponsorship Interlocal Agreement #14038 between Alachua County and the City of Waldo (Exhibit 2).
    3. Request Board approve authorize the Chair to execute the Tree Sponsorship Interlocal Agreement #14017 between Alachua County and the Alachua County School Board (Exhibit 3). If so moved, staff will forward the Chair-executed agreement to the Alachua County School Board for execution.

Fiscal Note:
From FY24 001.19.1919.519.46.00 expense budget of $341,667, moving $80,000 to Project 8211904 Public Works Fleet Building Siding Replacement.


From FY24 001.19.1919.529.46.00 expense budget of $681,667, moving $30,000 to Project 8201913 Sheriff Headquarters Chief of Staff Flooring Replacement.


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve budget amendment

Fiscal Note:
As of now, no budget has been set aside for potential fiscal impacts associated with obtaining the FDOT grants. In the event of grant approval, revenue sources will need to be identified, and a Local Area Program (LAP) agreement will be presented to the Board for approval.


Strategic Guide:
Social and Economic Opportunity, Environment, Public Safety, and Infrastructure

  • Recommended Action:

    Authorize the Manager’s signature for 2023 Transportation Alternatives grant applications.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the Plat

Fiscal Note:
The Capital and Preservation Projects Supervisor is a reclassification of an existing position; it is a vacant position will result in an hourly decrease from $ 38.9903 to $ 31.7136. The Court Services Assistant is a reclassification of an existing position; it is a filled position which will result in an hourly increase from $21.0549 to $23.1604, this increase was not part of the FY24 budget. The OMB Data Analyst Coordinator is a reclassification of an existing position; it is a vacant position, and the grade 17 will remain the same. The SR Forester/Landscaping Inspector is a new classification, grade 16 and budget was requested in the FY24 budget.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Request approval of the Fiscal Year 2023- 2024 revisions to the Non-Bargaining Pay Plan.

Fiscal Note:
Funds exist for Tree Trimming, Tree Removal, Tree Debris Hauling and Disposal in account 149.79.7900.541.46.00


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute the following agreements for BID 24-54 Annual Tree Trimming, Tree Removal, Tree Debris Hauling and Disposal, not to exceed (NTE) $500,000.00 annually:

    Agreement 14019 with T&K Enterprises of Volusia County, Inc.

    Agreement 14020 with Clear Zone Maintenance, Inc.

    Agreement 14021 with GRSC, Inc.

Fiscal Note:
No fiscal impact at this time, funding will be set up for grant and match before awarding of RFP 23-426. The Bicycle-Pedestrian Master Plan is to consist of $40,000 that has been set aside for the last couple years as the match with the rest of the grant coming from UF in the amount of $60,000.


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve the ranking and authorize staff to negotiate agreements for RFP 23-426 Alachua County Wide Bicycle-Pedestrian Master Plan and University of Florida Supplement for Growth Management:

    1. Kittelson & Associates, Inc.

    2. Kimley-Horn and Associates, Inc.

    3. Volkert, Inc.

    Authorize staff to negotiate an agreements with the top ranked firm. Should the staff be unable to negotiate a satisfactory agreements with the top ranked firm, negotiations with the unsuccessful firm will be terminated. Negotiations may be undertaken in the same manner in order of ranking until an agreement(s) is reached, and so forth.

Fiscal Note:
The current Learning Management System, Skillsoft, is budgeted in FY24 for $68,034 at 001.18.1851.513.46.00. This new system is to run concurrently with Skillsoft, however additional funding has not yet been identified. Once funding is identified, the budget amendment and contract with the final approved vendor will be brought back to the Board for approval.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the ranking and authorize staff to negotiate an agreement for RFP 24-420 Learning Management System for Alachua County Human Resources:

    1. Cornerstone Ondemand Inc.

    2. Governmentjobs.com Inc., dba NEOGOV

    3. Absorb Software North America, LLC

    4. Meridian Knowledge Solutions, LLC

    5. Learnsoft Technology Group, LLC

    6. MaxIT Corporation

    Authorize staff to negotiate an agreement with the top ranked firm. Should the staff be unable to negotiate a satisfactory agreement with the top ranked firm, negotiations with the unsuccessful firm will be terminated. Negotiations may be undertaken in the same manner in order of ranking until an agreement is reached, and so forth.

Fiscal Note:
Annual Engineering Services can and will be utilized for construction, renovation, and repair projects throughout the county.  Budget for each project is in various funds and has budget assigned to cover the costs of engineering services.  


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute the following agreements for RFP 24-37 Annual Engineering Services for Civil, Structural, Mechanical, Electrical, Plumbing and Life Safety, not to exceed (NTE) $2,000,000.00 annually:

    Agreement 14012 with Campbell Spellicy Engineering Inc.

    Agreement 14013 with EDA Consultants, Inc.

    Agreement 14014 with SGM Engineering, Inc.

    Agreement 14015 Matern Professional Engineering, Inc.

    Agreement 14016 with Mitchell Gulledge Engineering, Inc.

Fiscal Note:
Budget for the purchase of this vehicle is in account 264.41.4150.572.64.00 and was part of the FY24 approved budget.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of a purchase order to Bartow Ford Co., in the amount of $71,010.93.

Fiscal Note:
WM210 was part of the FY24 approved vehicle replacement. Budget to cover the cost of the replacement is in account 400.76.7631.534.64.00


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of a purchase order to Alan Jay Automotive Management, Inc. d/b/a Alan Jay Fleet Sales, in the amount of $52,846.00.

Fiscal Note:
There is sufficient budget to cover the purchase order increase in the operating expense category in the MSBU-Fire fund 011.54.5480.522.


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve the issuance of Change Order 1 to Purchase Order 24-174 to Bennett Fire Products Co. Inc., in the amount of $50,000.00.

Fiscal Note:
No fiscal impact until the agreements have been approved.


Annual expenses are expected to be approx. $60,000; there are sufficient funds in the EPD budget to cover these costs.


Wild Spaces Public Places fund: 021.41.4160.537.46.00 various projects- preserve specific


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the Award of Bid 24-27 Annual Mowing and Trimming for Land Conservation with Blackham Contracting Group, LLC, Boone Improvements, Inc., and GRSC, Inc., via Environmental Protection.

Fiscal Note:
No fiscal impact until the agreement has been approved. Once the agreement is approved, Safe Streets and Roads is total grant of $350,000. Proposed funding will come out of Fund 240 for this initial portion, additional funding will be identified at time of agreement.


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve the ranking and authorize staff to negotiate an agreement for RFP 23-425 Alachua County Safe Streets and Roads for All (SS4A) Action Plan:

    1. Kittelson & Associates, Inc.

    2. Kimley-Horn and Associates, Inc.

    3. Toole Design Group, LLC

    Authorize staff to negotiate an agreement with the top ranked firm. Should the staff be unable to negotiate a satisfactory agreement with the top ranked firm, negotiations with the unsuccessful firm will be terminated. Negotiations may be undertaken in the same manner in order of ranking until an agreement is reached, and so forth.

Fiscal Note:
No fiscal impact until the agreements have been approved.


Estimated expenses for these projects are approx.$160,000; there are sufficient funds in the EPD budget to cover these costs.


Wild Spaces Public Places Fund: 021.41.4160.537.46.00


Project numbers vary, depending on the Preserve at which the work will be conducted.


Strategic Guide:
Environment

  • Recommended Action:

    Approve the Award of Bid 24-63 Annual Fireline Road and Fuels Treatment Projects to Bird Dog Fire and Land Management Inc., Blackham Contracting Group, LLC, Creative Concrete Design of Columbia County Inc., GRSC, Inc., Promise Habitat Services, LLC, and ROT Ranch Construction, Inc.

Fiscal Note:
Budget in the amount of $374,840.00 exists in the Alachua County Apartments Fund, account 202.29.2963.554.34.00.


Scope of work will be determined upon receipt of the State Award.


Strategic Guide:
Housing

  • Recommended Action:

    Approve and authorize the Chair to execute Agreement 13221 with Brame Heck Architects, Inc. for RFP 22-307 A&E Services for the Budget Inn Conversion, in the amount of $264,800.00.

Fiscal Note:
N/A


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Appoint Commissioner Dayna Miller to vacant Elected Official seat and Adam Anderson to vacant Hotel Owner/Operator seat on the Tourist Development Council (TDC) for terms ending January 2028.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Accept the report and include a copy of the documents in the minutes of the Board of County Commissioners.

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx

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