ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, May 23, 2023

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

In-person public comment will be taken for each non-ministerial motion. The public will have one opportunity to speak about items not on the agenda at noon or 5:30 p.m. Public comments are limited to three minutes per speaker.

Phone in public comment will be taken at noon. Callers will be given up to 3 minutes to speak on a single item on the agenda and up to 3 minutes for all items not on the agenda, for a total of up to 6 minutes. How to participate:

 

• The call-in number is 1-929-205-6099. When prompted, enter meeting ID 873 5974 1977
• If you wish to comment, Raise Your Hand by dialing *9 (star nine)
• Once you are called on, Unmute Your Phone by dialing *6 (star six)
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The public may view the meeting on Cox Channel 12 and the County’s Video on Demand website: http://alachua.granicus.com/ViewPublisher.php?view_id=8
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

 

 

 

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Reverend Melissa Pisco, Celebration United Methodist Church - Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and  for the benefit of the Commission. The views or beliefs expressed by the  invocation speaker have not been previously reviewed or approved by the  Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Legislative Update - Tom Griffin

G.

Approval of Recognitions

1.

Approval of a Proclamation Declaring May 29, 2023, as Memorial Day in Alachua County, FL - 23-00119

Fiscal Note:

N/A

Strategic Guide:

All other mandatory and discretionary services

• Recommended Action:

  Proclaim May 29, 2023, as Memorial Day in Alachua County, FL

2.

A Proclamation Declaring May 2023, as Mental Health Awareness Month in Alachua County, Florida - 23-00120

Fiscal Note:

N/A

Strategic Guide:

All other mandatory and discretionary services

• Recommended Action:

  Proclaim May 2023, as Mental Health Awareness Month in Alachua County, Florida

3.

A Proclamation Declaring May 21 - May 27, 2023 as National Public Works Week in Alachua County, FL - 23-00133

Fiscal Note:

N/A

Strategic Guide:

All other mandatory and discretionary services

• Recommended Action:

  Proclaim May 21 - May 27, 2023 as National Public Works Week in Alachua County, FL

4.

Approval of a Proclamation Declaring May as Internal Audit Awareness Month - 23-00205

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Proclaim May as "Internal Audit Awareness Month"

H.

Board and Committee Items

1.

Appointments to the Alachua County Land Conservation Board (LCB) - 23-00076

Fiscal Note:

No Fiscal Impact

Strategic Guide:

Environment

• Recommended Action:

  Appoint one natural resource professional to a partial term ending 09/30/2025

2.

Rural Concerns Advisory Committee Appointments 5.23.23 - 23-00058

Fiscal Note:

N.A.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint one applicant to a partial term beginning 6/01/2023 and ending 9/30/2025 for the specific membership category Actively Involved in Agriculture and/or Silviculture; and appoint one applicant to a partial term beginning 6/01/2023 and ending 9/30/24 and a full term ending 9/30/2027 for the specific membership category Residing in the Unincorporated Area Outside the Urban Cluster Designated in the County Comprehensive Plan.

3.

Appointments to the Alachua County Historical Commission - 23-00168

Fiscal Note:

NA

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint qualified applicants to vacant Citizen at Large positions

I.

Public Comments

12:00 PM or as soon thereafter as possible - Members of the public may only speak during one of the two designated "Public Comment" periods during the course of the morning and evening Regular meeting.  Members of the public commenting on issues appearing on the agenda during the first "Public Comment" period will not be entitled to speak on those issues during the remainder of the meeting.  All members of the public wishing to speak during the "Public Comment" portions of the agenda will be limited to three (3) minutes to make their request or presentation.  Members of the public wishing to speak on quasi-judicial matters should be encouraged to speak during the hearings on those matters, since the Board's decisions in those matters may only be based on evidence in the record of the hearings.  

J.

Commission Response to the Public

K.

Items Pulled From Consent

L.

Presentations

1.

Climate Vulnerability Analysis Presentation - 23-00078

Fiscal Note:

No impact from this presentation. Fiscal Year 2022 (FY22) Climate Initiative funding covered the costs of this study. The Department has requested $50,000 in funding in Fiscal Year 2024 (FY24) and $25,000 in future years for the next phases.

Strategic Guide:

Environment

• Recommended Action:

  Informational presentation, no action required

M.

Action Items

1.

Request to Advertise a Public Hearing to update Chapter 72 titled ‘Animals’ - 23-00064

Fiscal Note:

The cost to advertise the Public Hearing be covered by the Animal Resources budget.

Fund: 001.25.2500.562.49.04

Strategic Guide:

All other Mandatory and Discretionary Services

• Recommended Action:

  Authorize staff to advertise the Public Hearing on the proposed ordinance, as presented for the next available Commission meeting.

2.

Equal Distribution Split for Joint Infrastructure Surtax Projects - 23-00014

Fiscal Note:

The City of Gainesville is allocated $6 million (taken off the top) from the County’s anticipated Infrastructure Surtax proceeds.

All nine cities, including Gainesville, are allocated a portion of an additional $6 million (taken off the top) from the County’s anticipated Infrastructure Surtax proceeds. $3 million will be earmarked for Joint Wild Spaces and Public Places projects and $3 million for Infrastructure projects on a reimbursement, matching, basis. Interlocal agreements will be developed once a city/town develops their desired joint project(s) list.

Strategic Guide:

Infrastructure

• Recommended Action:

  Approve equal distribution between all nine cities ($333,333 for Wild Spaces Public Places and $333,333 for Infrastructure)

3.

Interlocal Agreement and lease agreement for the Personnel with UF Health for a Mobile Stroke Transport Unit (MSTU) - 23-00053

Fiscal Note:

UF Health through the interlocal agreement will reimburse the County $480,000 for the cost of the 5.0 FTEs (001.54.5450.various). The FTEs are two (2) EMS Attendants, two (2) EMT Drivers, and one (1) Captain. The total estimated annual personnel expenditures are $463,210 (001.54.5450.526.various), and recurring operating expenses are $16,790 (001.54.5450.526.various). Staff anticipates the unit going in-service in July. Three months of expenditures for FY23 is estimated at $115,802 for Personnel ($463,210/12*3), $4,198 for Operating ($16,790/12*3). UF Health will reimburse the County for the three months in FY23 at $120,000 ($480,000/12*3).

Strategic Guide:

Public Safety

• Recommended Action:

  Approve the interlocal agreement with UF Health for the funding of the Mobile Stroke Transport Unit, approve the lease agreement for the personnel, authorize the addition of five (5) FTEs (2 EMS Attendants, 2 EMT Drivers, and 1 Captain of EMS), adopt the resolution and approve the budget amendment to recognize the revenue and appropriate the funds, and authorize staff to impact bargain the addition of the Captain of EMS.

4.

Consideration of Transportation Capital Improvement Program including Roadways - Widening & Other Major Improvements, Roadways - Pavement Management Program with Minor Improvements - 23-00166

Fiscal Note:
Funding Sources include General Fund Transfer, Infrastructure Surtax (70% of ½), Grants, 5 Cent Local Option Gas Tax (ELM Nickel), Impact Fees, and Multi Modal Transportation

Strategic Guide:
Infrastructure

• Recommended Action:
• Recommended Action:

  Move to adopt the 2023 – 2032 Transportation Capital Improvement Program as presented.

5.

Request Approval of World Masters Athletics Indoor Championships Chair Letter - 23-00196

Fiscal Note:

$1 million set aside from Tourist Development Tax reserves. The Chair letter references additional vital infrastructure support, which has not yet been determined, nor a funding source for these costs.

Strategic Guide:

Social and Economic Opportunity

• Recommended Action:

  Approve letter as presented and authorize the Chair to sign

N.

Public Hearings

1.

Public Hearing to Amend the Fiscal Year 2023 (FY23) Budget for Alachua County May 2023 - 23-00191

Fiscal Note:

Various funds within the approved FY23 Budget will be amended.

Total of all adjustments $ 7,910,053

New Total Budget $836,730,064

Total of General Fund Adjustments $ 972,934

New General Fund Budget $250,701,105

See attached amended budget.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt resolution and approve budget amendment

2.

Adoption Hearing for Changes to Codes Related to Landscape Irrigation, Water Quality, and Water Conservation 23-00019 - 23-00019

Fiscal Note:

Staff is proposing the creation of the Alachua County Water Conservation Fund, which is to be supervised and used by EPD for water conservation and resilient landscaping projects and programs to the extent money is available in the fund. The fund shall consist of all money recovered by the County in an action against any person who is found in violation of these articles. A new fund will be setup for this revenue if the changes to the ULDC is approved and adopted.

Strategic Guide:

Environment

• Recommended Action:

  Convene as the Land Development Regulation Commission and find the proposed amendments to the Unified Land Development Code consistent with the Alachua County Comprehensive Plan. Reconvene as the Board of County Commissioners (BOCC) and approve the ordinance.

O.

Reports and Comments

1.

County Attorney Report

2.

County Manager Report

3.

Board Reports and Commission Comment

NOTE:  This meeting will reconvene at 5:01 PM.

P.

NOTE: This meeting will reconvene at 5:01 PM

Q.

Public Comments

The earlier of 5:30 PM or at the conclusion of the agenda.

R.

Commission Response to the Public

S.

Action Items

1.

Jail Inmate Telephone System Scope of Services - 23-00098

Fiscal Note:

No fiscal Impact at this time

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Scope of Services for the Jail Inmate Telephone System

2.

Jail Inmate Fees - County Fee Schedule - 23-00095

Fiscal Note:

Approximately $195,000 in General Fund revenue is collected as part of the BoCC adopted inmate fees schedule. 001.32.3230.342.3040 and 001.32.3200.342.3030

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Review Jail Inmate Fees adopted by the Board of County Commissioners (BoCC) and provide staff with direction

T.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

U.

Consent Items

1.

Budget & Fiscal Services

a.

Budget Adjustments to the American Rescue Plan Act– State and Local Fiscal Recovery Funds – Revenue Recovery – Unanticipated Revenue - 23-00109

Fiscal Note:

The remaining American Rescue Plan – State and Local Fiscal Recovery Funds (ARP – SLFRF) qualify as Revenue Recovery and thus are being reported as such use. The budget amendment transfers the remaining balance of all qualifying revenue recovery funds from the ARP – SLFRF Fund 234 to a sub fund of the General Fund, Fund 052. All remaining balances of projects identified and allocated by the Board will remain funded and in process out of Fund 052. This action makes NO changes to the plan approved by the Board of County Commissioners (BoCC), just in the way we account for the funds.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the resolution and budget amendment

2.

CareerSource

a.

Report of CareerSource Fiscal Year 2023 (FY23) 2nd Quarter Unanticipated Grant Awards - 23-00162

Fiscal Note:

Fund 120 increase by a total of $127,963 through DIR Journals:

2023-928, 1044, 1045, 1046, 1288, 1289, 1601, 1602, 1723 and 1742.

WTP 120.46.4620.551.XX.XX - $83,879

SNAP 120.46.4625.551.XX.XX - $13,016

DVOP 120.46.4635.551.XX.XX - $16,552

LVER 120.46.4640.551.XX.XX - $10,916

TAA-CM 120.46.4650.551.XX.XX - $1,800

TAA-T 120.46.4655.551.XX.XX - $1,800

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the report and adopt the attached budget resolution.

3.

Communications Office

a.

Apple TV Policy Waiver - 23-00187

Fiscal Note:

No Fiscal impact

Strategic Guide:

Social and Economic Opportunity

• Recommended Action:

  Waive the Policy

4.

Community Support Services

a.

CHOICES Indigent Care Surtax Use Plan October 1, 2023 - September 30, 2024 - 23-00045

Fiscal Note:

If approved, the County Manager’s FY24 proposed budget will include sufficient appropriations in account 010.29.2925.562

Strategic Guide:

Social and Economic Opportunity

• Recommended Action:

  Approve the CHOICES Indigent Care Surtax Use Plan October 1, 2023 - September 30, 2024

b.

Special Projects and Community Enhancements (SPACE) Grants RFA 24-416-LC - 23-00046

Fiscal Note:

There is no fiscal impact associated with approving the RFA and integrated application. These are returned funds from a prior grant period. Sufficient funding will be available at the time of award approval.

001.29.2903.569.82.00

Strategic Guide:

Social and Economic Opportunity

• Recommended Action:

  Approve Request for Application (RFA) 24-416-LC with integrated application and delegate authority to the County Manager to appoint Grant Review Committee members.

c.

Contract with Gainesville for All (GNV4ALL) Empowerment Zone Family Learning Center - 23-00085

Fiscal Note:

$350,000.00 - 234.00.0064.569.82.93

Strategic Guide:

Social and Economic Opportunity

• Recommended Action:

  Approve the Agreement with Gainesville for All, Inc. (GNV4ALL), including the mutual indemnification provision.

5.

County Attorney's Office

a.

County Attorney request to initiate or defend cases. - 23-00160

Fiscal Note:

The cost to file a civil action in Circuit Court is $400.00. The Clerk’s fee to issue a Summons is $10.00. The Alachua County Sheriff’s fee to serve process is $40.00.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the County Attorney’s authority to initiate or defend the cases described in the attached Litigation Report for May 23, 2023.

b.

Appoint Nabors, Giblin & Nickerson, P.A. as Special Attorney to represent Alachua County regarding the purchase of a trunked radio system. - 23-00186

Fiscal Note:

This contract will have a not-to-exceed provision of $50,000. Shareholders will be paid $325.00/hour. Associate Attorneys will be paid $250.00/hour. The budget to cover this expense will be from: 072.54.5425.529.31.00

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint the law firm of Nabors, Giblin & Nickerson, P.A. as Special Attorney.

6.

Environmental Protection

a.

Addition of Land Conservation Projects to the Alachua County Forever Active Acquisition List - 23-00079

Fiscal Note:

Lochloosa Slough Flatwoods – Foust (Fee Simple) - Cost Estimates:

• Alachua County Property Appraiser (ACPA) Value & Acquisition Due Diligence: $51,200
  • Due Diligence: title work, appraisal, survey, environmental assessment
• Stewardship, initial 10 years: $85,316

Total estimated cost for acquisition and stewardship: $136,516

The current annual property tax revenue of all the project parcels is: $547.49

Lochloosa Connector – Richardson Brothers Inc. (Conservation Easement) - Cost Estimates:

• ACPA Value & Acquisition Due Diligence: $77,200
  • Due Diligence: title work, appraisal, survey, environmental assessment, baseline documentation report
• Stewardship, initial 10 years: $5,500

Total estimated cost for acquisition and 10-year stewardship: $82,700

The current annual property tax revenue of all the project parcels is: $697.84

Section 196.26(3) F.S. states, “Land that is dedicated in perpetuity for conservation purposes and that is used for allowed commercial uses is exempt from ad valorem taxation to the extent of 50 percent of the assessed value of the land.”

County would only purchase development rights, so acquisition costs would be much less than stated above (excluding remaining land rights and all site improvements).

Estimated stewardship costs for the initial 10 years for both properties total: $219,216.

Sufficient budget exists in the Wild Spaces Public Places Land Allocation for these costs.

Project 6184160- WSPP-General Operating & Due Diligence: 021.41.4160.537.31.00

Project 6194101-WSPP-Land Acquisition: 021.41.4160.537.61.00

If the WSPP Surtax budget in Fund 021 is exhausted if/when either of these parcels are brought to the Board for acquisition, they will be funded from the new surtax (beginning 1/1/23) with budget in Fund 140.

(Exhibit 5)

Strategic Guide:

Environment

 

• Recommended Action:

  Approve the addition of the following properties on the Active Acquisition List.

  1.Lochloosa Slough Flatwoods – Foust (Full Price List)

  2.Lochloosa Forest- Levy Prairie Connector – Richardson Brothers Inc. (Conservation Easement, Full Price List)

7.

Facilities Management

a.

Budget Amendment 2023-2326 for Security Camera Project # 6231902 - 23-00086

Fiscal Note:

Budget exists in 001.19.1919.519.46.00 as part of Community Support Services (CSS)/Health Department Project 8211907-FY21-Entrance. No new budget is being requested.

Strategic Guide:

Public Safety

• Recommended Action:

  Approve budget amendment 2023-2326

8.

Fire Rescue

a.

Mutual Termination to the agreement with HCA North Florida Regional Medical Center for Ambulance and Non-Medical Transportation Services - 23-00043

Fiscal Note:

Revenues will continue to be based upon per transport fees and are recorded in the General Fund (001.54.5450.342.60.01). With the mutual termination of the agreement, rates are based on the Board adopted fee schedule with no reduction.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Mutual Termination to the agreement with HCA North Florida Regional Medical Center for Ambulance and Non-Medical Transportation Services.

b.

Addendum Agreement between Alachua County and Zoll Data Systems, Inc. - 23-00101

Fiscal Note:

Expenses have been included in the Fiscal Year 2023 (FY23) budget and will be recorded in General Fund (001.54.5450.526.34.00)

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Addendum Agreement between Alachua County and Zoll Data Systems, Inc. for Ambulance Clearinghouse and Claims Software Services

9.

Growth Management

a.

Replat for Royal Oaks Lot 19 - 23-00136

Fiscal Note:

None

Strategic Guide:

All other Mandatory and Discretionary Services

• Recommended Action:

  The Development Review Committee reviewed the Replat at its May 11, 2023 hearing and recommended that the Board of County Commissioners (BoCC) approve the Replat based on a finding of consistency with Florida Statutes, the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code.

b.

Replat for Buckingham South Unit 2 Lot 35 - 23-00139

Fiscal Note:

None

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  The Development Review Committee reviewed the replat at its May 11, 2023 hearing and recommended that the Board of County Commissioners (BoCC) approve the Replat based on a finding of consistency with Florida Statutes, the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code

10.

Human Resources

a.

Fiscal Year (FY) 2022 – 2023 Revisions to the Supervisor of Elections ELN Pay Plan, add one new classification “Elections Voter Services Coordinator” - 23-00020

Fiscal Note:

Funds exist in the 2022 – 2023 Supervisor of Elections budget.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2022-2023 revisions to the Supervisor of Elections ELN Pay Plan.

b.

Fiscal Year (FY) 2022 – 2023 Revisions to the Non-Bargaining Pay Plan-Add Radio Systems Manager classification - 23-00159

Fiscal Note:

This is a classification of a position; the budget will be included in the FY24 budget.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:
• Recommended Action:

  Request approval of the Fiscal Year 2022-2023 revisions to the Non-Bargaining Pay Plan.

11.

Information and Telecommunication Services

a.

Cyber Security Grant 23.05.23 - 23-00200

Fiscal Note:

N/A

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the grant and authorize the Chair and Clerk to execute the agreement as presented; authorizing the County Manager to sign all future grant related documents and agreements. Waive the County indemnification policy for this agreement.

12.

Procurement

a.

Report of Contracts Approved by County Manager and Staff during the month of April 2023 - 23-00041

Fiscal Note:

All contracts approved are supported with adequate appropriations.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the report.

b.

Change Order 2 to Blanket Purchase Order 23-137 to Murray Chrysler Dodge Jeep Ram, in the amount of $50,000.00, for the purchase of parts, supplies, and services for Public Works, Fleet Management. - 23-00061

Fiscal Note:

There are sufficient funds in accounts 503.141.2200 & 503.141.2300.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 2 to Blanket Purchase Order 23-137 to Murray Chrysler Dodge Jeep Ram in the amount of $50,000.00, for the purchase of parts, supplies, and services for Public Works, Fleet Management. The revised Blanket Purchase Order Total is $100,000.00.

c.

Purchase Order to Everglades Equipment Group, in the amount of $75,784.92, for the purchase of three (3) 2023 John Deere FC15M Flex Wing Rotary Cutters, replacing RD1073, RD1074 and RD1075, for Public Works, Fleet Management. - 23-00065

Fiscal Note:

Sufficient funds exist in account 508.04.0460.513.64.00.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a Purchase Order to EFE, Inc. d/b/a Everglades Equipment Group, in the amount of $75,784.92, for the purchase of three (3) 2023 John Deere FC15M Flex Wing Rotary Cutters, replacing RD1073, RD1074 and RD1075, for Public Works, Fleet Management. Pricing, terms and conditions are per Sourcewell Agriculture Tractor Contract #110719.

d.

Agreement #13817 with Greentrust Environmental Inc., in the amount not to exceed (NTE) $100,000.00 annually, for the removal of invasive plants at Barr Hammock for Land Conservation and Management, Environmental Protection. - 23-00092

Fiscal Note:

Sufficient funds exist in the Environmental Protection Department (EPD) budget, in funds 261 and 021.

Strategic Guide:

Environment

• Recommended Action:

  Approve Agreement #13817 with Greentrust Environmental Inc., in the amount (NTE) $100,000.00 annually, for the removal of invasive plants at Barr Hammock for Land Conservation and Management, Environmental Protection and authorize the Chair to sign on behalf of the County.

e.

Purchase Order to OEC (Office Environment Center) Business Interiors, in the amount of $53,813.70, for the purchase, delivery and installation of office furniture for the Crisis Center for Community Support Services. - 23-00105

Fiscal Note:

Sufficient budget is available in accounts: 001.29.2940.569.52.00, 023.29.2940.569.52.00, 275.29.2940.569.52.00.

Strategic Guide:

Social and Economic Opportunity

Sufficient budget is available in accounts: 001.29.2940.569.52.00, 023.29.2940.569.52.00, 275.29.2940.569.52.00.

• Recommended Action:

  Approve issuance of a purchase order to OEC Business Interiors, in the amount of $53,813.70, for the purchase, delivery and installation of office furniture for the Crisis Center for Community Support Services. Prices, terms and conditions are per the Florida Department of Management Services, Furniture 56120000-19-ACS.

f.

Purchase Order to SHI, for the purchase of Office 365, for the State Attorney's Office - 23-00097

Fiscal Note:

Sufficient budget exists for this transaction in Accounts:

(General Fund) 001.34.3400.713.46.00,

(Judicial Circuit Wide Tech Billing Fund) 066.34.3400.713.46.00,

(Court Technology Fund) 076.34.3400.713.46.00.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a Purchase Order to SHI International Corp., in the amount of $60,914.64, for the purchase of Office 365, Exchange in the Microsoft Southeast Government Cloud, Windows Server licenses, and Remote Access licenses for the State Attorney’s Office. Pricing per Sourcewell Request for Proposal (RFP) # 081419.

13.

Risk Management

a.

Minimum Vendor Insurance Requirements, 23-00182

Fiscal Note:

Reduced requirements from industry standards will increase the County’s liability exposure which can result in additional cost to the citizens.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept standard insurance requirements and allow staff to manage the risk management program in accordance with best practices.

b.

Self-Insured Review Committee Recommendations (SIRC) - 4/6/2023 Meeting, 23-00181

Fiscal Note:

The recommended health insurance premium increase is estimated to provide a FY24 closing surplus of $13,137,584. This exceeds the “Best Practice” 120 claims reserve of $10,652,535.

To increase the Alachua County retiree health care supplement from $3.00 to $5.00 will cost an additional $392,000 in FY24, and the to increase the supplement to $7.50 will cost $880,000. During the 2023 legislative session the State raised the FRS subsidy from $5.00 to $7.50. This cost will be allocated to all payroll within the Board of County Commission (BoCC) and Constitutional Officers’ Employees.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve Recommendations of SIRC

V.

Notation for Record

1.

Land Conservation Board (LCB) Approved Minutes - 23-00051

Fiscal Note:

N/A

Strategic Guide:

Environment

• Recommended Action:

  No action necessary; for informational purposes only

W.

Notice of Upcoming Meetings

1.

Notice of Upcoming Meetings - 23-00011

Fiscal Note:

N/A

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  N/A. For informational purposes only