ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, June 25, 2024

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Senior Pastor Jesse Bryan, First Baptist Church of Alachua - Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Approval of a Proclamation Declaring June 2024, as Immigrant Heritage Month in Alachua County, Florida - 24-00564

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim June 2024, as Immigrant Heritage Month in Alachua County, Florida

G.

Board and Committee Items

1.

Appoint One Voting Member and One Alternate Member to the Equity Advisory Board Vacancies - 24-00548

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Appoint a voting position ending in November 2026 and an alternate position ending in November 2027.

2.

Environmental Protection Advisory Committee (EPAC) Annual Work Plan - 24-00583

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Approve annual report

3.

Environmental Protection Advisory Committee (EPAC) Appointments - 24-00586

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Appoint six (6) citizens to three (3) full term citizen-at-large positions ending June 30, 2027, one (1) citizen-at-large stub term ending June 30, 2026, one (1) citizen-at-large stub term ending June 30, 2025, and one (1) alternate stub term ending on June 30, 2026.

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Action Items

1.

Consideration of an Interlocal Agreement for Code Enforcement for the City of Hawthorne - 24-00585

Fiscal Note:
The County will be charging the City of Hawthorne, or the property owner, $70 per site visit. The County will provide staff and overhead to cover the provision of enforcement. The cost and workload will be periodically reviewed.

Strategic Guide:
Housing, Environment, Public Safety

• Recommended Action:

  Approve the Interlocal Agreement allowing the County to provide code enforcement services for the City of Hawthorne.

2.

Immigrant and Language Services Coordinator Presentation -2400329 - 24-00329

Fiscal Note:
The County has budget established in 052.00.0064.519.12.00, 052.00.0064.519.34.00, 052.00.0064.519.55.00 and 052.00.0064.519.99.24 for any cost related to the Language Access Policy. The Language Access Policy is supported by the Revenue Recovery Fund.

Strategic Guide:
Social and Economic

• Recommended Action:

  Hear the presentation; Approve Language Access Policy.

J.

Presentations

1.

Gun Violence Prevention Activities Update - 24-00600

Fiscal Note:
n/a – no fiscal impact associated with this update.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Hear update and provide staff with direction

K.

Public Hearings

1.

Public Hearing and Notice of Intent to Use the Uniform Method to impose Non-Ad Valorem Assessments for a Special Assessment District for Quail Street in Melrose. - 24-00513

Fiscal Note:
The funding source will be the Gas Tax Fund (Fund 149).  The assessment will not be incurred until November, 2025 for the 2025-2026 fiscal year. The estimated cost for the improvements is $74,459.00.  Amortized over 10 years, this would equal an annual assessment of approximately $930.74, per parcel, per year, not including any financing and interest costs

Strategic Guide:
Infrastructure

• Recommended Action:

  That the Board adopt the Resolution of Intent to Use the Uniform Method of Collection of Non-Ad Valorem Assessments for Roadway Improvements to Quail Street in Melrose, authorize the Chair to sign the Resolution and Notice of Intent and authorize staff to record the Notice of Intent and distribute the Notice pursuant to statute.

2.

Preliminary Development Plan for 75th Street Self-Storage Facility - 24-00561

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the proposed Preliminary Development Plan and Resolution DR24-24 based on a finding of consistency with the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code

L.

Items Pulled From Consent

M.

NOTE: This meeting will NOT reconvene at 5:01 PM

N.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

O.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

P.

Consent Items

1.

Clerk of the Court

a.

Request approval of the attached BOCC minutes - 24-00584

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:
• Recommended Action:

  Approve publication of final BOCC minutes

2.

County Manager's Office

a.

College Access Network Matching Challenge Grant - 24-00555

Fiscal Note:
$30,000 from General Fund Special Expense.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Designate $30,000 for a Feasibility Study for a Local National Center for Arts & Technology to the College Access Network Matching Challenge Grant

3.

Court Services

a.

Special Payment - Metamorphosis Program Evaluation - 24-00579

Fiscal Note:
Sufficient budget exist in the Metamorphosis Budget 265.36.3610.523.34.00 Project code # 3233601

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve payment of the invoice for Dr. Scott Young, PHD and Dr. Kathleen Moore, PHD for the evaluation of the Metamorphosis Therapeutic Program

4.

Environmental Protection

a.

Addition of Land Conservation Projects to the Alachua County Forever Active Acquisition List - 24-00566

Fiscal Note:
Santa Fe River – Robinson (Fee Simple or Conservation Easement) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship (fee simple): $178,785

Total estimated cost for acquisition and 10-year stewardship (easement): $125,688

The current annual property tax revenue of all the project parcels is: $302.55

Lochloosa Forest – Levy Prairie Connector – Wood (Conservation Easement) - Cost Estimates: Total estimated cost for acquisition and 10-year stewardship: $636,303

The current annual property tax revenue of all the project parcels is: $125,688

Watermelon Pond – Dumford & Palmere (Fee Simple) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship: $146,210

The current annual property tax revenue of all the project parcels is: $756.93

Purchase and maintenance would be funded from Wild Spaces Public Places surtax.

Additional details can be found in Exhibits 7 and 8

Strategic Guide:
Environment

• Recommended Action:

  Approve the addition of the following property on the Active Acquisition List.

  1.Santa Fe River – Robinson (Full Price List)

  2.Lochloosa Forest – Levy Prairie Connector – Wood, Ashley & Sara-Nett (“Wood”) (Full Price List)

  3.Watermelon Pond – Dumford & Palmer (Full Price List)

5.

Growth Management

a.

Revised Interlocal Agreement for the Countywide Bicycle-Pedestrian Master Plan - 24-00553

Fiscal Note:
With approval budget amendment and resolution for unanticipated revenue there will be $254,700 available in the MSTU Fund in account 008.65.6500.549.34.00 with the account description of contracts.

Per the terms of the Interlocal Agreement, the MTPO agrees to fund the preparation of the Alachua Countywide Bicycle-Pedestrian Master Plan in the amount of $254,700.00. Upon the execution of the contract with the Consultant, the County shall invoice the MTPO for any amount due at the time of execution. The County shall invoice the MTPO for any subsequent amounts due to the Consultant after the execution of the contract, up to $254,700.00. The MTPO agrees to make payment to the County within 30 calendar days of receipt of the invoice from the County.

Strategic Guide:
Public Safety, Infrastructure

• Recommended Action:

  Authorize the Chair’s signature on the Interlocal Agreement, #14214, with the MTPO, City of Gainesville, and University of Florida.

  Also, approve the resolution for unanticipated revenues which includes a budget amendment to revise and increase budget to $254,700.

b.

Appointment of Brent Weisman to Rural Concerns Advisory Committee for a Term Ending May 31, 2027 - 24-00577

Fiscal Note:
N.A.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint Brent Weisman to a 3-year term beginning 06/25/2024 and ending 05/31/2027 in the membership category Residing in the Unincorporated Area Outside the Urban Cluster designated in the Alachua County Comprehensive Plan.

c.

Letter of Support for Bethlehem Methodist Episcopal Cemetery Nomination to National Register of Historic Places - 24-00542

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve Letter of Support and authorize Chair to sign

6.

Human Resources

a.

IAFF General Unit Collective Bargaining Agreement FY25-FY27 - 24-00562

Fiscal Note:
The fiscal impact for year one of the three-year step plan is included in the FY25 budget.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Board Approval of the IAFF General Unit Collective Bargaining Agreement FY25-FY27 with three-year step plan.

b.

Confirm Travis Parker as the new Facilities Management Director - 24-00569

Fiscal Note:
Compensation is $130,000 annually

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Confirm Travis Parker as the new Facilities Management Director

c.

Fiscal Year (FY) 2023-2024 Revisions to the Non-Bargaining Pay Plan: Part 1 - Reclassify current positions, Part 2 - Change of positions from exempt to non-exempt, Part 3 - Remove Career Source from BoCC pay plan. - 24-00589

Fiscal Note:
Part One: The Residential Treatment Counselor – Clinical Lead will result in the current incumbent hourly rate change from $23.1297 to $26.8719 and the Residential Treatment Counselor – Operations Lead will result in the current incumbent hourly rate change from $24.3235 to $26.8719. Part Two: The (4) classifications are Administrative Coordinator, Contract & Project Coordinator, Crisis Center Coordinator and Program Coordinator. Employees in these classifications will be eligible for overtime effective July 1, 2024. Part Three: Effective July 1, 2024, CareerSource classifications will be removed due to the Interlocal Agreement, CareerSource will no longer report to Alachua County Board of County Commissioners.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2023- 2024 revisions to the Non-Bargaining Pay Plan.

d.

FY 2023 – 2024 Revisions to Bargaining (LIUNA) Pay Plan remove CareerSource classifications - 24-00590

Fiscal Note:
Effective July 1, 2024, CareerSource classifications will be removed due to the Interlocal Agreement, CareerSource will no longer report to Alachua County Board of County Commissioners.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2023- 2024 revisions to the Non-Bargaining Pay Plan.

e.

Request for one additional full-time equivalent (FTE) Senior Fiscal Assistant position for the Budget and Fiscal Services Department - 24-00597

Fiscal Note:
This position will be funded 100% by CareerSource North Central Florida Local Workforce Development Board 26 grant funds.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the request to add one full-time equivalent (FTE) Senior Fiscal Assistant position to the Budget and Fiscal Services Department.

7.

Parks & Open Space

a.

Request Appointment of Allen Kurian to Recreation and Open Space Advisory Committee with a Term Ending September 30, 2027 - 24-00605

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Appoint Allen Kurian to Recreation and Open Space Advisory Committee with a Term Ending September 30, 2027

8.

Procurement

a.

Agreement 14136 with Kittelson & Associates, Inc. for the Preparation of the Alachua Countywide Bicycle-Pedestrian Master Plan. - 24-00381

Fiscal Note:
Budget for this project, $254,700.00, is available in 008.65.6509.549.34.00 assuming approval of Agenda Item 24-00553.

Per the terms of an Interlocal Agreement, the MTPO agrees to fund the preparation of the Alachua Countywide Bicycle-Pedestrian Master Plan in the amount of $254,700.00. Upon the execution of the contract with the Consultant, the County shall invoice the MTPO for any amount due at the time of execution. The County shall invoice the MTPO for any subsequent amounts due to the Consultant after the execution of the contract, up to $254,700.00. The MTPO agrees to make payment to the County within 30 calendar days of receipt of the invoice from the County.

Strategic Guide:
Public Safety, Infrastructure

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 14136 with Kittelson & Associates, Inc. for the Preparation of the Alachua Countywide Bicycle-Pedestrian Master Plan, in the amount Not to Exceed amount of $254,700.00.

b.

Change Order 1 to Purchase Order 24-1008 with SHI International Corp, in the amount of $29,000.00 for Information Services. - 24-00550

Fiscal Note:
The FY24 Information Services Budget has $29,000 in the Tech Investment account 001.16.1620.519.46.00 to cover this increase.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Purchase Order 24-1008 with SHI International Corp, in the amount of $29,000.00. The revised Purchase Order is $79,000.00.

c.

Addendum Agreement with SHI International Corp., for Information Technology Solutions and Services, as-needed and on-call, for Information & Telecom Services. - 24-00551

Fiscal Note:
The Addendum Agreement has a NTE of $800,000.00 annually, the account code will vary based on the product or service requested from the Vendor.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Addendum Agreement 14011 with SHI International Corp., for Information Technology Solutions and Services, as-needed and on-call not to exceed (NTE) $800,000.00 annually.

d.

Agreement 14150 with Kittelson & Associates, Inc. for Request for Proposal (RFP) 23-425 Alachua County Safe Streets and Roads for All (SS4A) Action Plan, for Growth Management. - 24-00535

Fiscal Note:
This contract is to be paid from the Safe Street/Roads for All Grant Fund with the base services of $262,206.85 in account 240.79.7910.541.31.00 with the description of professional services. There is an additional $24,119.65 in optional services in the contract but this is contingent upon other grant funds becoming available.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 14150 with Kittelson & Associates, Inc. for RFP 23-425 Alachua County Safe Streets and Roads for All (SS4A) Action Plan, NTE $286,326.50

e.

Purchase Order to Point Security, Inc, in the amount of $51,229.00 for Court Administration. - 24-00554

Fiscal Note:
Funds are budgeted in account: 037.31.3149.712.64.00

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Point Security, Inc, in the amount of $51,229.00.

f.

First Amendment to Agreement with Hydradry (13482). - 24-00556

Fiscal Note:
Sufficient funds exist in the Fire Rescue budget to cover these services.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve and authorize the Chair to execute First Amendment to Agreement 13482 with Hydradry for Bid 23-73-MM Annual Cleaning Services for Emergency Sites, in the amount not to exceed (NTE) $75,000.00 annually.

g.

Agreement 14018 for Request for Proposal (RFP) 23-414 Architecture and Engineering (A&E) Services for the Kincaid Loop Trail for Public Works. - 24-00557

Fiscal Note:
Project is funded in 5-Cent Local Option Gas Tax Fund in account: 350.79.7910.541.63.01, Project: 9197902-FY19-2 - Bike/Pedestrian Projects, Fiscal Year 2019, Kincaid Loop Trail with estimated total project budget of $3,078,551. With approval of budget amendment, there should be funds for this contract.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 14018 with Bentley Group Inc., for RFP 23-414 Architecture and Engineering Services for the Kincaid Loop Trail, in the amount of $377,033.00. Also, Fiscal Services is requesting approval of Budget Amendment 2024-2615 to move funds.

h.

Addendum Agreements for Disaster Debris Monitoring Agreements with Rostan Solutions, LLC., (14225) and Tetra Tech, Inc, (14255). - 24-00563

Fiscal Note:
Agreements are rate based, in the event of a significant disaster, funds would need to be designated and this contract activated.

Strategic Guide:
Environment

• Recommended Action:

  Approve and authorize the Chair to execute the following Addendum Agreements for Disaster Debris Monitoring, NTE $1,000,000.00 annually:

  Addendum Agreement 14225 with Rostan Solutions, LLC

  Addendum Agreement 14255 Tetra Tech, Inc.

9.

Public Works

a.

Regulatory Traffic Control Devices Placed, Modified or Removed by the County Engineer - 24-00424

Fiscal Note:
N/A

Strategic Guide:
Infrastructure

• Recommended Action:

  Accept the list of regulatory traffic control devices placed, modified or removed by the County Engineer from January 1, 2022 to March 31, 2024 and include a copy of the list in the minutes of the Board of County Commissioners.

10.

Sheriff's Office

a.

Byrne Grant Application-Local Solicitation Fiscal Year 2023 - 24-00560

Fiscal Note:
No matching funds required.

Strategic Guide:
Public Safety

• Recommended Action:

  Authorize the Chair of the County Commission to sign forms for Sheriff or his designee to serve as the County Coordinator.

Q.

Notation for Record

1.

Alachua County Forever Land Acquisition Final Closing Costs Summary - 24-00558

Fiscal Note:
REMBERT C.E. TOTAL ALL COSTS - $2,480,301.32 (after $1M reimbursement), SHEFFIELD TOTAL ALL COSTS - $347,250.25, and SHEROUSE & FLOWERS TOTAL ALL COSTS - $469,033.00.

Fund locations for these acquisitions:

Fund#: 021.41.4160.537.61.00 – 6194101 WSPP - Land Acquisition (Capital Expense)

Fund #: 021.41.4160.537.31.00 - 6184160: WSPP - Gen. Op. & Due Diligence (Operating Expense)

Fund#: 021.41.4160.334.3900 – 6194101 State Grant Reimbursement

These are the final totals for these three properties: individual amounts are listed in the attached report.

Strategic Guide:
Environment

• Recommended Action:

  No action necessary. For informational purposes only. 

2.

Health Care Advisory Board Approved Minutes April 17, 2024 - 24-00546

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary; for informational purposes only

3.

Rural Concerns Advisory Board Minutes of April 16, 2024 - 24-00547

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only.

4.

Arts Council Minutes – April 1, 2024 - 24-00575

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only.

R.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx