ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, September 10, 2024

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville) starting on the 2nd floor in zones marked 35200. To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Senior Pastor Rev Graham B. Glover, Abiding Savior Lutheran Church and School. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Approval of a Proclamation Declaring September 2024, as National Suicide Prevention Month in Alachua County, Florida - 24-00823

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim September 2024 as National Suicide Prevention Month in Alachua County, Florida

G.

Board and Committee Items

1.

Health Facilities Authority Appointment - 24-00808

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint one individual to a citizen-at-large position on the Alachua County Health Facilities Authority

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Action Items

1.

Request Approval of Joint Wild Spaces Public Places and Infrastructure Projects with the City of Archer - 24-00552

Fiscal Note:
BoCC match will not exceed the City of Archer’s allocated $333,333 in joint Wild Spaces Public Places partnership project funding and $80,000 in joint Infrastructure partnership project funding.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve Archer’s application for WSPP Surtax Partnership Grant funding in an amount not to exceed $333,333 and conditionally approve Archer’s application for Other Infrastructure Partnership Grant funding in an amount not to exceed $80,000 contingent on the Board approving Change Order #2 as part of Agenda Item 24-00814, and authorize the Chair and Clerk to execute a grant agreement for each application using the form grant agreement attached to this agenda item.

2.

Community Health Worker Program Update and Recommended Changes - 24-00797

Fiscal Note:
052.29.0064.569.47.00 project ARP2021x013 Printing and Binding ($5,000)

052.29.0064.569.55.00 project ARP2021x013 Training and Education $5,000

052.29.0064.569.12.10 project ARP2021x013 Regular Salaries ($155,000.00)

052.29.0064.569.34.00 project ARP2021x013 Contractual Services $155,000.00

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Hear the presentation from the Program Administrator, approve the budget amendment

J.

Presentations

1.

Food System Workforce Development Program Mid-Project Update - 24-00756

Fiscal Note:
This project will be funded for two years for a total of $250,000 from set aside funds 052.00.0064.564.82.53 ARP2021x015. Purchases of supplies or services from a non-profit organization or charitable youth organization made in accordance with § 255.60, Florida Statutes.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Hear presentation

K.

Land Conservation Projects

1.

Agricultural Land Protection Strategy Update - 24-00831

Fiscal Note:
Funds for development of Agricultural Land Protection Strategy Framework have been encumbered in 001.55.5500.537.31.00 ($25,000) and 146.55.5511.537.31.00 ($25,000).

Funding for acquisition of conservation easements on working agricultural lands under this strategy

will utilize Wild Spaces and Public Places surtax revenues (fund 140.41.4160.537.xx.xx). This will utilize funding within the 80% allocation of one-half of the surtax. Staffing and operating expenses will also be funded from within the 80% allocation, but separate from the $10M allocation for the easements.

The FY25 tentative budget includes 1.0 new senior planner to implement the Agricultural Land Protection Strategy and related operating expenses, including a computer. It does not include a vehicle or a second FTE. This is funded from the Conservation Land’s portion of the Infrastructure Surtax, Fund 140.

Strategic Guide:
Environment

• Recommended Action:

  Hear presentation (Exhibit 1) and respond to staff recommendations:

  1. Adopt BOCC Resolution codifying mission & ranking matrix & citizen board structure and operational process.
  2. Allocate $10M of Wild Spaces and Public Places funding to acquisition of agricultural land conservation easements through the Agricultural Land Protection Strategy (and authorize staff to fund 3 existing projects with this funding).
  3. For Partner-Funded Easements, establish and require Minimum Easement Deed Requirements that retain county rights (enforcement, inspection, etc.).
  4. Direct staff to prioritize projects with cost-sharing from partners or landowner donation.
  5. Consider identified Staffing/Operational needs in upcoming budget cycles.
  6. Direct staff to return in FY26 with recommendations for amendment after initial implementation, including re-evaluation of small farm (40 acre or less) inclusion and climate action plan concurrency.

L.

Public Hearings

1.

Authorization for Levy of Non-Ad Valorem Special Assessment due to abatement of Public Nuisance - 24-00825

Fiscal Note:
In FY23, the County procured vendor services to abate the nuisance at the property for a total cost of $10,000. The expenditure was covered using appropriated funds in the MSTU (Municipal Services Taxing Unit) Fund from account 008.65.6510.524.34.00 (other contractual services).

Strategic Guide:
Environment, Public Safety

• Recommended Action:

  Authorize the levy and collection of a non-ad valorem special assessment against the property located at 1411 SE 41^st Ave, Gainesville, Alachua County, Florida, as more particularly described in attached Resolution, for cost of abating the public nuisance on the certain property; Approve and adopt the Resolution imposing the special assessment on the assessed property and authorize the Chair to sign; and authorize the County Manager or designee to certify the nuisance abatement non-ad valorem assessment roll to the Tax collector.

M.

Items Pulled From Consent

N.

NOTE: This meeting will reconvene at 5:01 PM

O.

Public Hearings

1.

FY25 Fire Services Non-Ad Valorem Assessment Final Rate Resolution - 24-00782

Fiscal Note:
For Fiscal Year 2024-2025, the proposed rate for Tier 1 is $90.69 and Tier 2 $8.31. The FY25 expected revenue is $23,336.272.00 (011.00.0000.325.2000).

The rate is in line with the five-year plan presented to the Board of County Commission on March 2020.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt the Fire Service Final Assessment Rate Resolution for Fiscal Year 2024-2025 and authorize the County Manager to certify the Non-Ad Valorem Assessment Roll to the Tax Collector.

2.

FY25 Solid Waste Non-Ad Valorem Assessment Final Rate Resolution - 24-00783

Fiscal Note:
Approving the Waste Assessment rates for Fiscal Year 2024-2025 will allow the County to collect approximately $12.8 million in non-ad valorem assessments to fund the Universal Curbside Collection, Rural Collection Center, and Solid Waste Management Programs. Estimated revenue is $7 million to account 148.76.7600.325.20.00, $1.7 million to account 403.76.7610.325.20.00, and $4.1 million to account 403.76.7620.325.20.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt the Solid Waste Final Assessment Resolution for Fiscal Year 2024-2025 and authorize the Chair to certify the Solid Waste Non-Ad Valorem Assessment Roll to the Tax Collector.

3.

FY25 Stormwater Non-Ad-Valorem Assessment Final Rate Resolution Adoption Hearing - 24-00784

Fiscal Note:
Stormwater Assessments rates of a $60.00 Equivalent Residential Unit (ERU) will generate a maximum estimated $3,600,000.00 in revenues.

Stormwater Management Funds:

EPD 146.55.5511

PW 146.79.7920

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt the Stormwater Final Assessment Resolution for Fiscal Year 2024-2025 and authorize the chair to certify the Stormwater Non-Ad Valorem Assessment Roll to the Tax Collector.

4.

FY25 Sugarfoot Oaks Cedar Ridge Final Non-Ad Valorem Assessment Rates Adoption Hearing - 24-00785

Fiscal Note:
The proposed annual Non-Ad Valorem Assessment rates for Fiscal Year 2024-2025 is a rate of $10.00 per unit/per month. Approving the request will allow the Sugarfoot Oaks/Cedar Ridge Special Assessment District to receive approximately $99,240 in Non-Ad Valorem Assessment revenue (not adjusted for non-collectibles) to fund community maintenance in the Sugarfoot Oaks/Cedar Ridge Preservation and Enhancement District. The Sugarfoot Oaks/Cedar Ridge Preservation and Enhancement District Community Council held its budget meeting on May 1, 2024. The Sugarfoot Oaks/Cedar Ridge budget shall be incorporated into the FY25 County Budget.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt the Sugarfoot Oaks/Cedar Ridge Special Assessment District Final Non-Ad Valorem Assessments Rates and Final Rate Resolution.

5.

Adopt Fiscal Year (FY25) Proposed Millage Rates and Tentative Budget Public Hearing after 5:01 PM - 24-00787

Fiscal Note:
County Millage Rate of 7.6180

MSTU Law Enforcement Millage Rate of 3.5678

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Conduct public hearing and adopt the resolutions to approve the proposed FY25 millage rates for the General County and (Municipal Services Taxing Unit) MSTU-Law Enforcement budgets and adopt the FY25 Tentative Budget.

6.

Adoption hearing for amendments to the Unified Land Development Code (ULDC) related to Florida Statutes and staff-initiated updates. - 24-00773

Fiscal Note:
Costs related to the amendment to be included in Municode are covered in the FY24 budget in account 008.65.6500.554.49.04 (other charges).

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:

  BoCC convene as the Land Development Regulation Commission and find the amendments consistent with the Alachua County Comprehensive Plan.

  Reconvene as the BoCC and approve the ordinance and authorize the Chair's signature.

  BoCC delegate authority for the signing of the LURA for all Live Local Act applications to the County Manager.

P.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

Q.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

R.

Consent Items

1.

Budget & Fiscal Services

a.

Purchase of Sunrise Inn Located at 413 S. Main Street, Gainesville, FL 32601/Tax Parcel #15552-002-000 and #15552-005-000 Board Approval to use Reserves & Approve Budget Amendment - 24-00817

Fiscal Note:
Purchase Price of Sunrise Inn:$1,950,000.00

Survey (CHW, an NV5 Company$6,500.00

Architectural & Engineering with Phase-I (Brame Heck Architects, Inc.)$41,300.00

Legal and Title Insurance (Salter Feiber Law Firm)$11,560.25

Recording Estimate$100.00

Total Cost of Acquisition$2,009,460.25

Reserve Justification is attached as backup

Strategic Guide:
Housing

• Recommended Action:

  Approved the budget amendment moving budget from General Fund Reserves.

b.

Unanticipated Revenue – Revenue Recovery Fund 052 - 24-00821

Fiscal Note:
Fund 052 – 052.00.0064.369.8000 - $17,820

052.00.0064.569.82.93 - $17,820

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve receiving the unanticipated revenue in fund 052 and the attached budget amendment.

2.

Clerk of the Court

a.

Request approval of the attached BOCC minutes - 24-00807

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:
• Recommended Action:

  Approve publication of final BOCC minutes

3.

Community Support Services

a.

State Housing Initiatives Partnership Annual Report, Local Incentives Certification and Resolution - 24-00765

Fiscal Note:
No fiscal impact for submitting annual report.

Strategic Guide:
Housing

• Recommended Action:

  Approve the SHIP Annual Report and approve the attached Resolution, authorizing the Chair to sign.

b.

2nd Amendment to Extend Term and Reallocate Funds for Alachua County Coalition for the Homeless and Hungry Street Outreach Program - 24-00796

Fiscal Note:
No change in fiscal impact from this amendment, Funding previously reserved FY24 budget 052.29.2944.564.82.55 project ARP2021x020 NTE $350,000

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:
• Recommended Action:

  Approve the 2nd Amendment to Agreement with Alachua County Coalition for the Homeless and Hungry, Inc., to re-allocate the funds within the existing budget and extend the term to December 31, 2024 and authorize the Chair to execute same on behalf of the County.

c.

FY 25 Funding Agreement with Meridian Behavioral Healthcare, Inc. - 24-00809

Fiscal Note:
FY25 funding budgeted in 001.29.2904.563.34.00 - $695.556 and 010.29.2925.562.82.20 – $200,000

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the agreement and authorize the Chair to execute it.  

4.

County Manager's Office

a.

2025 Board Calendar - 24-00741

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the 2025 Board calendar as presented.

5.

Court Services

a.

Fourth Amendment to Agreement # 11701 between Creative Counseling Services of Gainesville, Inc. and Alachua County - 24-00733

Fiscal Note:
001.36.3600.622.34.00 - $8,000 001.36.3640.523.34.00 - $19,000 Funds budgeted in FY24

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve agreement increasing the not to exceed payment amount, budget amendment and special payment memo

6.

Environmental Protection

a.

National Pollutant Discharge Elimination System (NPDES) Program - 24-00736

Fiscal Note:
Sufficient funds exist in tentative Fiscal Year (FY) 2025 proposed budget in account 149.79.7921.538.34.00 for the $163,175 contract obligations for Public Works portion of Agreement 14257.

Agreement 14256 authorizes $157,600 ($140,800 + $16,800 Stream Gage Data Collection) to EPD in fund 087-5511 and $90,300 to EPD in fund 087-5519 for FY25.

Strategic Guide:
Environment

• Recommended Action:

  Approve and sign both Interlocal Agreements and once fully executed by both parties, direct County staff to file both Interlocal Agreements with the Clerk as required by section 163.01(11), Florida Statutes.

b.

Addition of Land Conservation Projects to the Alachua County Forever Active Acquisition List - 24-00820

Fiscal Note:
Watermelon Pond – Eichhorn (Fee Simple) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship (fee simple): $153,165

The current annual property tax revenue of all the project parcels is: $65.34

Watermelon Pond – Hawkins (Fee Simple) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship: $547,633

The current annual property tax revenue of all the project parcels is: $3,219.59

Purchase and maintenance would be funded from the Wild Spaces Public Places surtax.

Additional details can be found in Exhibits 5 and 6.

Strategic Guide:
Environment

• Recommended Action:

  Approve the addition of the following property on the Active Acquisition List.

  1. Watermelon Pond – Eichhorn (Full Price List)
  2. Watermelon Pond – Hawkins (Full Price List)

7.

Facilities Management

a.

Lease Agreement 14219 Between Alachua County and Children's Trust Of Alachua County For Guardian Ad Litem Space - 24-00813

Fiscal Note:
Sufficient FY25 budget in Operating Expense 001.19.1914.712.44.00 exists for this lease.

Strategic Guide:
Infrastructure

• Recommended Action:

  Please Approve the Lease between Alachua County and CTAC and authorize the Chair to sign the Lease Agreement

b.

Exercise of Option to Purchase Burkhardt Warehouse Property - 24-00770

Fiscal Note:
Purchase Price of Property $10,835,000

Appraisal (Clayton, Roper & Marshall) $10,000

Appraisal ( Pinel & Carpenter) $15,500

Architectural & Engineering Report (Paul Stressing Associates) $7,500

Phase-I Environmental Site Assessment (GSE Engineering) $3,686

Survey (EDA Consultants) $11,000

Legal and Title Insurance (Salter Feiber) $51,636.25

Recording Estimate $100

Total Cost of Acquisition $10,934,422.25

Due to changes in the project scope and timelines for the Series 2022 debt issuance, funds are now available to include the warehouse purchase in the list of authorized projects.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Option Contract and exercise the Option to Purchase the Burkhardt Warehouse; authorize the Chair to sign the Resolution designating the warehouse as a portion of the Loan Project; authorize the County Manager, or their designee, to sign the Notice of Exercise of Option, and any additional documents, including amendments to the Option Contract and escrow agreements, approved by the County Attorney, necessary to close and complete the transaction.

8.

Fire Rescue

a.

Second Amendment to the Agreement between Alachua County and Motorola Solutions, Inc. No. 14355 - 24-00778

Fiscal Note:
The annual costs of the agreement with Motorola Solutions, Inc. for radio system maintenance is estimated at $1,285,063 and is included in the Fire Rescue operating budget (072.54.5425.529.34.00 Contract Services).

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Second Amendment to the Agreement between Alachua County and Motorola Solutions, Inc.

b.

Lutheran Services of Florida Agreement for the FY2024-25 Mobile Integrated Health Clinic Program. - 24-00792

Fiscal Note:
The FY2024-25 Lutheran Services of Florida (LSF) Agreement for the Mobile Integrated Health Clinic program provides $1,006,384.00 of funding for the Mobile Integrated Health Clinic (MIHC) (138.54.5413.334.6900 State Grants Other Human Services). The LSF approved budget includes the addition of 2.0 FTEs (1 EMS Attendant and 1 EMT Driver) at an estimated cost of $139,797 (138.54.5413.529.12.10 Reg Salary Adj for Budget Only), $496,587.00 for Operating equipment and supplies (138.54.5413.529 Various Operating line items), and $370,000.00 for Capital Outlay (138.54.5413.529.64.00 Capital Equipment).

Strategic Guide:
Public Safety

• Recommended Action:

  Approve Agreement, Adopt the Resolution, Approve the Budget Amendment, and authorize 2.0 additional FTEs (1 EMS Attendant and 1 EMT Driver)

9.

Growth Management

a.

Plat for Potano Woods Rural Subdivision - 24-00793

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  The Development Review Committee reviewed the Plat at its August 15, 2024, hearing and recommended the Board of County Commissioners approve the plat based on a finding of consistency with Florida Statutes, the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code.

b.

Final Plat approval for 108 Acres Rural Cluster Subdivision. - 24-00794

Fiscal Note:
None

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  The Development Review Committee (DRC) reviewed the Final Development Plan and final plat at its August 15, 2024, hearing. The DRC approved the Final Development Plan and recommended the Board of County Commissioners approve the final plat based on a finding of consistency with Florida Statutes, the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code.

10.

Human Resources

a.

Fiscal Year (FY) 2023-2024 Revision to the Non-Bargaining Pay Plan: Add Public Works Database Administrator and grade change for Arborist. - 24-00777

Fiscal Note:
The Public Works Database Administrator is a (re)classification of an existing position; it is a vacant position and will result in an hourly base rate increase from $ 28.2959 to $ 35.1641. This increase will need to be budgeted for FY25.

The Arborist pay grade is increasing to an NBR17 and the base hourly rate will result in an increase of 5.3%. This increase has been included in the FY25 budget process.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2023- 2024 revisions to the Non-Bargaining Pay Plan

11.

Procurement

a.

First Amendment to Agreements with Jones Edmunds and Associates, Inc. (13519) and Cornerstone Environmental Group LLC. (13520). - 24-00775

Fiscal Note:
Amounts for these contracts are tentatively budgeted in the FY25 SWRR budgeted in accounts: 400.76.7630.534.31.08=$85,000 and 406.76.7650.534.31.08=$140,000 (Professional Services Engineering).

Strategic Guide:
Environment

• Recommended Action:

  Approve and authorize the Chair to execute the First Amendment to Agreements with Jones Edmunds and Associates, Inc. (13519) and Cornerstone Environmental Group LLC (13520), not to exceed $300,000.00 annually.

b.

Third Amendments to Agreements with Walker Architects, Inc. (12074), The Lunz Group, Inc. (12075), Brame Heck Architects, Inc. (12077), and Second Amendment with Paul Stresing Associates, Inc. (12076). - 24-00762

Fiscal Note:
A&E services would be budgeted (if appropriate) as a part of any capital project or capital preservation project in the various capital project funds and the capital preservation funding.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the Third Amendments to Agreements with Walker Architects, Inc. (12074), The Lunz Group, Inc. (12075), Brame Heck Architects, Inc. (12077), and Second Amendment with Paul Stresing Associates, Inc. (12076).

c.

Award to Gulf Forestry, LLC, for Bid 24-494-MM Black Lake Preserve "Totem Pole Road" 2024 Timber Sale (Revenue) for Environmental Protection. - 24-00708

Fiscal Note:
The estimated total sale value from the Timber Sales in Black Lake Preserve is $46,240.00.

EPD Land Conservation Revenue Fund: 261.55.5557.343.9030 PRS Black Lake

Strategic Guide:
Environment

• Recommended Action:

  Approve the Award of Bid 24-494-MM Black Lake Preserve "Totem Pole Road" 2024 Timber Sale (Revenue) to Gulf Forestry, LLC., in the amount of $46,240.00.

d.

Change Order 1 to Blanket Purchase Order 24-867 with Bound Tree Medical, LLC in the amount of $44,649.13 for Fire Rescue. - 24-00744

Fiscal Note:
There are sufficient funds in the Operating Category of fund 091 Emergency Rescue Services to cover the increase for medical supplies (091.54.5450.526.52.50 Medical Supplies).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Blanket Purchase Order 24-867 with Bound Tree Medical, LLC in the amount of $44,649.13. The revised Blanket Purchase Order is $134,649.13

e.

Sole Source and Change Order 1 to Blanket Purchase Order 24-622 to Siemens Healthcare Diagnostics, in the amount of $70,000.00 for Court Services. - 24-00766

Fiscal Note:
Sufficient budget exists in the FY24 Court Services budget 001.36.3655.563.34.00

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the Sole Source and Change Order 1 to Blanket Purchase Order 24-622 to Siemens Healthcare Diagnostics, in the amount of $70,000.00 and approve budget journal 2024-00003374. The revised Blanket Purchase Order Total is $169,070.00.

f.

Fiscal Year (FY) 2025 Annual Purchase Orders over $50,000.00. - 24-00779

Fiscal Note:
Sufficient funds exist to cover the issuance of the Annual Purchase Orders. The amount budgeted, accounts and funds all vary.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of the FY 2025 of Annual Purchase Orders over $50,000.00.

g.

Ranking of Request for Proposal (RFP) 25-248-MM Watermelon Pond - Metzger Tract Cattle Grazing Agreement for Environmental Protection, Land Conservation. - 24-00790

Fiscal Note:
This is for Ranking only.

Caretaking, maintenance will be provided to the County at no cost. Entering into the agreement will save the County.

Strategic Guide:
Environment

• Recommended Action:

  Approve the ranking and authorize staff to negotiate an agreement for RFP 25-248-MM Watermelon Pond - Metzger Tract Cattle Grazing Agreement:

  1.Danny Holder

  2.Gulf Forestry, LLC

  Authorize staff to negotiate an agreement with the top ranked rancher. Should the staff be unable to negotiate a satisfactory agreement with the top ranked rancher, negotiations with the unsuccessful rancher will be terminated. Negotiations with the second ranked rancher may be undertaken in the same manner in order of ranking until an agreement is reached, and so forth.

h.

Fourth Amendment to Agreement with EOLA Power LLC (11782). - 24-00791

Fiscal Note:
Facilities has budgeted the EOLA maintenance contract within the NTE of $90,551.30 in accounts: 001.19.1912.519.46.80, 001.19.1912.529.46.80 and 001.19.1912.712.46.80 (Operating Expense).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the Fourth Amendment to Agreement 11782 with EOLA Power LLC, not to exceed $90,551.30 annually.

i.

Software as a Service (SaaS) Agreement 14388 with RapidDeploy for NG911 Bundle and Tactical mapping and Data analytics services for Fire Rescue. - 24-00750

Fiscal Note:
The annual cost of the Rapid Deploy map service is $121,392.00. The Department was able to negotiate discounts for years 1 through 4, which reduced the annual costs. There is sufficient operating budget to cover the annual expenditure (126.54.5471.529.54.80 Books, Publications, Subscriptions and Memberships Computerized Information).

Five years costs:

Year 1: $103,183.20

Year 2: $109,252.80

Year 3: $112,287.60

Year 4: $115,322.40

Year 5: $121,392.00

Total: $561,438.00

Strategic Guide:
Public Safety

• Recommended Action:

  Approve and authorize the Chair to execute the SaaS Agreement 14388 with RapidDeploy, in the amount of $121,392.00.

j.

Purchase Order to Alan Jay Automotive Management, Inc. d/b/a Alan Jay Fleet Sales, in the amount of $128,750.00 for Public Works. - 24-00749

Fiscal Note:
MSBU-Fire Services Fund and the EMS Fund will split the purchase 50/50. Accounts 011.54.5480.522.64.00 and 091.54.5450.526.64.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Alan Jay Automotive Management, Inc. d/b/a Alan Jay Fleet Sales, in the amount of $128,750.00.

k.

Change Order 1 to Blanket Purchase Order 24-876 with Preferred Materials Inc., increasing the amount by $10,000.00 for Public Works. - 24-00804

Fiscal Note:
Increasing line 149.79.7900.541.53.00 (Road Materials & Supplies) by $10,000.00, there is enough budget in the operating category to cover increase.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Blanket Purchase Order 24-876 with Preferred Materials Inc., increasing the amount by $10,000.00. The revised Purchase Order Total is $60,000.00.

l.

Ranking of Request for Proposal (RFP) 25-11-MM Fire Rescue Request for Employee Uniform Store/Portal and Pricing for Fire Rescue. - 24-00805

Fiscal Note:
This is for Ranking only. No fiscal impact until the agreement is approved by the Board. Fire Rescue has budgeted approximately $200,000.00 for uniforms (091.5450.526.52.70 $87,000 and 011.54.5480.522.52.70 $113,000.00 Operating Supplies Uniforms

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the ranking and authorize staff to negotiate agreements for RFP 25-11-MM Fire Rescue Request for Employee Uniform Store/Portal and Pricing:

  1.Galls, LLC

  2.Skip's Shoes and Western Boots, Inc.

  3.Tri-Sports, LLC dba Earl

  Authorize staff to negotiate an agreement with the top ranked firm. Should the staff be unable to negotiate a satisfactory agreement with the top ranked firm, negotiations with the unsuccessful firm will be terminated.

m.

Change Order 1 and Change Order 2 to Purchase Order 24-2163 with Watson Construction Company, increasing the amount of Agreement 13453 by $887,183.54 for Public Works. - 24-00814

Fiscal Note:
Budget amendment needs to be approved to have funds for change order #1 ($807,146.64) and change order #2 ($80,036.90). Budget amendment is to move $800,000 in unappropriated funds in the 5-Cent Local Option Gas Tax Fund to project #9177912 - Widen/Resurface-CR241 - From Levy C/L to South of Archer (also known as SW 170th St).

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve Change Order 1 and approve Change Order 2 contingent on the Board’s approval of the Joint Wild Spaces Public Places and Infrastructure Projects Grant application from the City of Archer (agenda item 24-00552) to Purchase Order 24-2163 with Watson Construction Company, increasing the amount by $887,183.54. The revised Purchase Order for Agreement 13453 is $4,547,038.87. Also, Fiscal Services is requesting approval of Budget Amendment 2024-00003242 to move funds.

12.

Public Works

a.

Increase Inter-Fund Loan for Florida Department of Transportation (FDOT) Grant Fund - 24-00810

Fiscal Note:
With the recent awarding of SW 170^th Ave, the current Inter-Fund Loans of $1,000,000 for the FDOT Grants (Fund 329) is not sufficient to cover expenditures till reimbursement from FDOT. Therefore, requesting the repayment of the $1,000,000 in loans and replacing them with a not to exceed Inter-Fund Loan of $4,500,000 till completion and reimbursement of the NW 23^rd Ave and SW 170^th St FDOT Grant projects. After the completion and reimbursement of these two projects, the request is to go back to a $1,000,000 loan till all FDOT Grants are completed and reimbursed.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve replacing existing Inter-Fund loans for $1,000,000 to a not to exceed $4,500,000 till several large FDOT Grant projects are complete and reimbursement received back from FDOT. The large projects are NW 23^rd Ave and SW 170^th Street.

13.

Solid Waste & Resource Recovery

a.

Florida Department of Environmental Protection FY25 Household Hazardous Waste Co-op Grant No. HHW 501 - 24-00828

Fiscal Note:
Approve FDEP funding agreement for this reimbursement grant which is in the FY25 tentative budget. Future years funding is dependent on annual appropriation by the State of Florida. The reimbursable costs are estimated to be $191,000 from FDEP and $40,334 from the neighboring counties these are budgeted in FDEP Hazardous Waste Coop Fund (236) in the various accounts with each of the nine counties being separate (236.76.55XX.537.XX.XX). The Department is requesting an interfund loan in the amount of $240,334.00 till grant is completed and reimbursed.

Strategic Guide:
Environment

• Recommended Action:

  Approve the Florida Department of Environmental Protection FY25 Household Hazardous Waste Co-op Grant No. HHW 501 and interfund loan of $240,334.00.

14.

Sustainability, Equity & Economic Development Strategies Office (SEEDS)

a.

MOU with Urban Sustainability Director’s Network for Grant Opportunity for Climate Action Plan Community Engagement - 24-00761

Fiscal Note:
Grant allocation is for $14,865 funded by the Urban Sustainability Directors Network (USDN) being paid directly to Grace to Overcome; county staff will oversee this project.

Strategic Guide:
Environment

• Recommended Action:

  Chair to sign Memorandum of Understanding

15.

Tax Collector's Office

a.

Extension of the 2024 Tax Roll - 24-00754

Fiscal Note:
Failure to grant this request could delay the mailing and collection of our 2024 November tax bills, which would adversely affect all taxing authorities

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Order the 2024 Tax Roll to be extended prior to completion of the Value Adjustment Board hearings

S.

Notation for Record

1.

Economic Development Advisory Committee (EDAC) Minutes 0424 - 24-00788

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  No action necessary. For informational purposes only.

2.

Report of Contracts signed by County Manager or Designee in the month of July 2024. - 24-00819

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary; for informational purposes only. The report and a copy of the contracts have been submitted to the Clerk for inclusion into the minutes.

T.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx