ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

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County Administration Building - Jack Durrance Auditorium
12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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Meetings can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), or online at http://alachua.granicus.com/ViewPublisher.php?view_id=8.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at (352) 374-5275 at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

 

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. (352) 264-6900 ■ Fax (352) 338-7363 ■ TDD call 711 Relay ■ Commissioners’ E-Mail: bocc@alachuacounty.us ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 


Ghanashyam Das, Alachua Hare Krishna Temple - Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and  for the benefit of the Commission. The views or beliefs expressed by the  invocation speaker have not been previously reviewed or approved by the  Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

  • Recommended Action:

    To approve the Regular and Consent Agenda. 

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. Individuals should speak during the public hearings for Quasi-Judicial items so that the Commission can consider their testimony.

Fiscal Note:
The amount of the option payment is a non-refundable $1,000.00. However, if the option is exercised, the $1,000.00 will be applied to the final purchase price of the contract.


Total acquisition cost is $423,500 for the land plus $49,700 for due diligence and closing services. The basis for these estimates is detailed below.


 


In order to provide sufficient spending authority to cover an unanticipated change in acquisition costs, staff is requesting authorization to expend an amount equal to the estimated acquisition and due diligence costs, plus 10%.


Summary of Estimated Costs


•Purchase price: $423,500.00 (~154 ac x $2,750.00/ac)


•Phase I Environmental Site Assessment (ESA): $4,600


•Boundary Survey: $34,000


•Boundary Posts & Signs: $800


•Attorney’s fees and closing costs: $10,300


•10% contingency on purchase price & due diligence: $47,320


•TOTAL EXPENDITURE AUTHORITY REQUESTED: $520,520


The attached Journal Entry requests $520,520. (Exhibit 6)


WSPP – Land Acquisition (Capital Expense):


Fund#: 021.41.4160.537.61.00 – 6194101 Lochloosa Creek Flatwoods – Sherouse & Flowers


&


WSPP - Gen. Op. & Due Diligence (Operating Expense):


Fund #: 021.41.4160.537.31.00 6184160


Annual Tax & Assessment Revenue of the Parcel: $799.40 (2022 total)


1.$799.40 (19151-000-000) Sherouse George Toby Heirs


There are no building structures included in this acquisition that would become a County asset.


Estimated Annual Alachua County Forever Management Costs: $3,187


Estimated Alachua County Initial 10-year Improvements: $69,580


Strategic Guide:
Environment

  • Recommended Action:

    1.Approve and authorize the Chair to exercise the Lochloosa Creek Flatwoods – Sherouse & Flowers Option Contract to purchase Real Property, subject to the County’s rights to conduct due diligence inspections and notice Seller of Title Defects and Environmental Defects as set forth in the Contract; and

    2.Authorize staff to execute additional documents as necessary to close the transaction; and

    3.Approve the attached budget amendment authorizing the expenditure of funds for due diligence and associated closing costs; and

    4. Authorize staff to pursue land stewardship partnerships, including potential agreement with Alachua Conservation Trust for property management.

Fiscal Note:
No fiscal impact at this time.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the ranking and authorize staff to negotiate an agreement for RFP 24-38 Annual Alachua County Jail Inmate Phone System and Services for Information and Telecom Services:

    1. Securus Technologies, LLC

    2. Inmate Calling Solutions, LLC

    3. NCIC Inmate Communications

    4. Global Tel*Link Corporation, d/b/a ViaPath Technologies

    5. Smart Communications Holding, Inc.

    Approve the above ranking and authorize staff to negotiate an agreement with the top ranked firm. Should the staff be unable to negotiate a satisfactory agreement with the top-ranked firm, negotiations with the unsuccessful firm will be terminated. Negotiations with the second ranked firm may be undertaken in the same manner in order of ranking until an agreement is reached, and so forth.

Fiscal Note:
No fiscal impact at this time


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve the ranking and authorize staff to negotiate an agreement for RFP 23-440 Construction Manager @ Risk for New Alachua County Civil Courthouse Facility (Complex) for Facilities Management:

    1. Ajax Building Company, LLC

    2. Charles Perry Partners, Inc.

    3. Drummond Construction Group, LLC.

    Approve the above ranking and authorize staff to negotiate an agreement with the top ranked firm. Should the staff be unable to negotiate a satisfactory agreement with the top-ranked firm, negotiations with the unsuccessful firm will be terminated. Negotiations with the second-ranked firm may be undertaken in the same manner in order of ranking until an agreement is reached, and so forth.

Fiscal Note:
The department has allocated funds for both facilities under Rural Collection Center Fund account: 403.76.7610.534.62.00=$1.5M and Waste Alternative Fund account: 405.76.5541.537.62.00=$1.5M. Additional funding may be required to construct the facilities. The cost of the County Road 337 traffic study of $113,380 split between Rural Collection (403) of $60,092.37, Waste Alternative (405) of $41,655.63 and Gas Tax (149) of $11,632.


Strategic Guide:
Environment and Infrastructure

  • Recommended Action:

    Direct staff to address the existing capacity issues at the Hazardous Collection Facility and the High Springs / Alachua Rural Collection Center using county owned properties and facilities.

    Maintain the improvements on CR 337 as approved in the Transportation Capital Improvement Program.

Fiscal Note:
Budget to cover fees associated with publishing the second public hearing advertisement are budgeted in account 001.65.6500.554.49.04.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Convene as the Land Development Regulation Commission and find the proposed amendments to the Unified Land Development Code consistent with the Alachua County Comprehensive Plan. Reconvene as the Board of County Commissioners and approve the ordinance.

The earlier of 5:30 P.M. or at the end of the morning meeting if there is no evening meeting.

  • Recommended Action:

    To adjourn the meeting. 

Fiscal Note:
Fund 120 increase by a total of $2,584,241 through DIR Journals:


2023-3080, 2023-3196, 2023-3197, 2023-3208, 2023-3252, 2023-3332, 2023-3340, 2023-3341, 2023-3342, 2023-3370, 2023-3522, 2023-3526, 2023-3530, 2023-3661, 2023-3786, 2023-3871, 2023-3934, 2023-3962, and 2023-3973.


SNAP 120.46.4625.551.XX.XX - $40,000


DVOP 120.46.4635.551.XX.XX - $10,256


LVER 120.46.4640.551.XX.XX - $5,810


WIOA Youth 120.46.4615.551.XX.XX - $958,994


WIOA Rural Initiatives 120.46.4647.551.XX.XX - $62,500


WTP 120.46.4620.551.XX.XX - $165,712


WIOA Adult 120.46.4605.551.XX.XX - $437,659


WIOA Rapid Response 120.46.4646.551.XX.XX - $50,000


WIOA DW 120.46.4610.551.XX.XX - $473,216


WP 120.46.4630.551.XX.XX - $172,125


WP Hope Florida 120.46.4630.551.XX.XX - $55,782


WP Apprenticeship Navigator 120.46.4630.551.XX.XX - $62,500


WIOA Hope Florida 120.4645.551.XX.XX - $79,687


Jobs for Future Award (Non-Federal) 120.46.4699.551.XX.XX - $10,000


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Accept the report and adopt the attached budget resolution.

Fiscal Note:
Annual fee of $262,894.89 for the fiscal year 2023 audit.


Strategic Guide:
All Other Mandatory and Discretionary

  • Recommended Action:

    Approve the audit engagement letter with Purvis, Gray and Company, LLP and authorize the Chair and Clerk to sign the agreement.

Fiscal Note:
Funding from 052.29.2944.564.82.55 NTE $150,000


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the agreement with Alachua County Coalition for the Homeless and Hungry, Inc. not to exceed (NTE) $150,000.00 for shelter operations October 1, 2023 through September 30, 2024 and authorize the Chair to execute same on behalf of the County.

Fiscal Note:
Proceeds from sale of eligible properties will be placed into the Alachua County Affordable Housing Trust Fund, Fund 206


Strategic Guide:
Housing

  • Recommended Action:

    Approve the Resolution adopting the updated Policy on Conveyance of County Properties and Surplus Lands, and authorize the Chair to sign the Resolution

Fiscal Note:
$150.00 - 001.29.2900.564.52.00


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Approve Operation Green Light Program and authorize green light of county facilities

Fiscal Note:
N/A


Strategic Guide:
Other Mandatory and Discretionary Services

  • Recommended Action:

    Adopt the attached resolution as presented and authorize the Chair and Clerk to sign

Fiscal Note:
Neutral. This is a no-cost amendment updating the reimbursement period; updating the project title to “Alachua County Critical Infrastructure and Land Use Climate Vulnerability Analysis”, and attachments to the grant.


This grant funding was already included in the FY23 budget and project in Fund 260 (Water Conservation Grant fund) with the additional costs being funded from Fund 146, the Stormwater Management Fund. The unspent FY23 funds will be carried forward into the FY24 budget by OMB.


Project: 3235502- Critical Infrastr & Landscape Climate Vulnerability Analysis


Strategic Guide:
Environment

  • Recommended Action:

    Approve the amendment and authorize Chair to sign the amendment.

Fiscal Note:
Santa Fe River – Shireman (Fee Simple) - Cost Estimates:


•Alachua County Property Appraiser (ACPA) Value: $3,000*


•Acquisition Due Diligence: $22,900


oDue Diligence: title work, appraisal, survey, environmental assessment


•Stewardship, initial 10 years: $10,780


Total estimated cost for acquisition and 10 year Stewardship: $36,680


The current annual property tax revenue of all the project parcels is: $143.75


Note: The Shireman property was originally nominated as a fee simple project, but the landowner may also be interested in conservation easement options for the property. Should an easement be pursued rather than a fee simple purchase, stewardship costs will only involve annual monitoring and associated staff time, approximately $550/year. (Exhibit 5)


Watermelon Pond – Biro (Conservation Easement) - Cost Estimates:


•Alachua County Property Appraiser (ACPA) Value: $793,509*


•Acquisition Due Diligence: $54,000


oDue Diligence: title work, appraisal, survey, environmental assessment, baseline documentation report


•Stewardship, initial 10 years: $5,500 (Conservation Easement monitoring)


Total estimated cost for acquisition and 10-year stewardship: $853,009


The current annual property tax revenue of all the project parcels is: $6,853.50


Estimated acquisition costs for both properties total: $873,409


Estimated stewardship costs for the initial 10 years for all properties total: $16,280


*Listed value is based only on what is currently listed on the ACPA website. Actual value will be based on updated appraisals obtained for the property as part of the acquisition process.


Sufficient budget exists in the Wild Spaces Public Places Land Allocation for these costs.


Project 6184160- WSPP-General Operating & Due Diligence: 021.41.4160.537.31.00


Project 6194101-WSPP-Land Acquisition: 021.41.4160.537.61.00


If/ when any of these parcels are brought to the Board for acquisition, they may be funded from the new surtax (beginning 1/1/23) with budget in Fund 140 if the WSPP Surtax budget in Fund 021 is exhausted, or if Fund 140 is deemed more appropriate.



(Exhibit 5)


Strategic Guide:
Environment

  • Recommended Action:

    Approve the addition of the following properties on the Active Acquisition List.

    1.Santa Fe River – Shireman (Full Price List)

    2.Watermelon Pond – Biro (Full Price List)

Fiscal Note:
The fiscal impact of the recertification of the Non-Ad Valorem Roll is a decrease of $2,749.95. The original certification was $21,411,047.16 and the revised certification is $21,408,297.21.


Strategic Guide:
Public Safety

  • Recommended Action:

    Accept the Revised Certification of Non-Ad Valorem Assessment Roll and Authorize the Chair to sign

Fiscal Note:
The IAFF General Pay Plan revisions were completed after the creation and adoption of the FY23-24 budget. Necessary changes to the budget for these revisions will be made in the FY2023-2024 Budget.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the Fiscal Year 2023-2024 International Association of Fire Fighters (IAFF) General Pay Plan.

Fiscal Note:
There is an attached request to transfer reserve dollars to fund this purchase. If approved, the purchase will post to 011.54.5480.522.64.00


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the Award and issuance of a Purchase Order for ITB 23-462 Purchase Two (2) Kenworth or Mack 5,000 Gallon Water Trucks (Tractor and Tanker Units), to Ring Power Corp, St. Augustine, in the amount of $505,194.00. Also, approve the use of reserves and the attached budget amendment.

Fiscal Note:
Sufficient funds in account 321.54.5400.522.62.00 & 321.54.5400.526.62.00.


Project 9215401-Relocate21


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of a purchase order to Ring Power Corp., St. Augustine, in the amount of $198,051.42.

Fiscal Note:
FY24 budget for Skillsoft is in account 001.18.1851.513.46.00.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute the Third Amendment #11375 with Skillsoft for Percipio e-Learning platform, in the amount of $70,335.00.

Fiscal Note:
Sufficient funds exist in account 410.65.6511.524.31.00


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute Agreement 13938 with Willdan Engineering, Inc. for RFP 24-117 Annual Third Party Building Plan Review, NTE $100,000.00 annually.

Fiscal Note:
Sufficient funds in account 501.18.1853.513.45.67, Self Insurance Fund.


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve the Award and authorize the Chair to execute Agreement 13838 with Watson Construction Company, LLC, for ITB 23-410 ICWS US 301 at NE 150 Avenue, Waldo, not to exceed (NTE) $404,695.20.

Fiscal Note:
Sufficient funds exist in multiple accounts: 001.25.2500.562.42.00, 008.68.6800.541.42.00, 148,76,7600,534.42.00, 149.79.7900.541.42.00, 400.76.7640.534.42.00, 403.76.7610.534.42.00, 405.76.7620.534.42.00, 503.11.1100.519.42.00, 011.54.5480.522.42.00 and 091.54.5450.526.42.00.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the Award of ITB 24-68 Annual Courier Services with Personalized Postal Courier Inc., NTE $30,000.00.

Fiscal Note:
Sufficient funds exist in 001.16.1600.519.54.80.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute the Second Amendment 11851 with KnowledgeLake for a Three (3) Year Renewal Agreement for Software as a Service with Cloud Storage, NTE $124,180.45 annually.

Fiscal Note:
Approving first amendment has no additional fiscal impact over the $205,937.70 approved with the original contract from the following Funds/Accounts: FDOT Grants Fund/329.79.7910.541.63.01, Transportation Trust Fund/341.79.7910.541.63.01 and 5-Cent Local Option Gas Tax Fund/350.79.7910.541.63.01.


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve and authorize the Chair to execute the First Amendment 12104 with Chris Torrence Electric & Utility Inc. for BID 23-994 Intersection Improvements at CR 235 and Newberry Lane for a total fiscal impact of $205,937.70.

Fiscal Note:
With approval of the budget amendment, there are sufficient funds for the contract from Florida Department of Transportation (FDOT) Grant (Account: 329.79.7910.541.63.99) - $563,004 and Transportation Trust Fund (Account: 341.79.7910.541.63.99) - $320,222. Funding from Transportation Trust Fund is a combination of prior approved funding of $195,222 from Transportation Capital Improvement Program and a reduction of $125,000 from SW 46 Blvd (Project #9237904).


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve the Award of ITB 23-358 NE 53rd Ave at Animal Services, with Watson Construction Company, LLC., for a total fiscal impact of $852,633.89. Also, Fiscal Services is requesting approval of Budget Amendment 24-140.

Fiscal Note:
No fiscal impact at this time


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve the ranking and authorize staff to negotiate an agreement for RFP 24-37 Annual Engineering Services for Civil, Structural, Mechanical, Electrical, Plumbing and Life Safety for Facilities Management:

    1.Mitchell Gulledge Engineering, Inc.

    2.Matern Professional Engineering, Inc.

    3.Campbell Spellicy Engineering, Inc.

    4.EDA Consultants, Inc.

    5.SGM Engineering, Inc.

    6.H2Engineering, Inc.

    7.KPI Engineering, Inc.

    8.JBrown Professional Group, Inc.

    9.Graef-USA Inc.

    10.Bentley Group, Inc.

    11.WGI, Inc.

    12.Lebo Engineering LLC

    13.Kimley-Horn and Associates, Inc.

    14.Progresíve Engineering, LLC

    Approve the above ranking and authorize staff to negotiate an agreement with top five (5) ranked firms. Should staff be unable to negotiate a satisfactory agreement with the any of the top five (5) ranked firms, negotiations with the unsuccessful firm(s) will be terminated.

Fiscal Note:
The attached budget amendment recognizes $30,592 of revenue for the Justice Forfeiture Fund (157) and $2,598 of revenue for the Treasury Forfeiture Fund (184)


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve the budget amendment and authorize the chair to sign the resolution

Fiscal Note:
The fiscal impact of the recertification of the Non-Ad Valorem Roll is a decrease of $1,633.90. The original certification was $12,739,572.56 and the revised certification is $12,737,938.66.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Accept and Authorize the Chair to sign the Revised Certification of Non-Ad Valorem Assessment Roll.

Fiscal Note:
The tipping fee was increased for FY23 by $5/ton from $52/ ton to $57/ton with the intent to repay this loan over a five-year fiscal period along with other operating cost increases. Inter-fund loans more than one fiscal year are required to be approved by the BoCC, please approve loan for five-years with an annual pay back of 1/5 of the loan each fiscal year starting in FY24 (account: 400.207.0000).


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve extension of Inter-Fund Loan for Transfer Station Floor of $1,695,000 to five fiscal years starting with first 1/5 repayment coming in FY24.

Fiscal Note:
Total of $950,000 approved for marketing and promotional activities in FY24. This is funding managed by Tourism and does not represent the total marketing and promotional funds expended by Alachua County for the promotion of tourism.


Fund 150.45.4510.552.48.00 Tourist Development Tax


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Make the legislative factual determination that the promotional, marketing and advertising activities within the FY24 Tourism budget, which are purchased with Tourist Development Tax revenue, serve a public purpose and are primarily related to promoting and advertising tourism in Alachua County.

Fiscal Note:
N/A


Strategic Guide:
Infrastructure

  • Recommended Action:

    N/A. For informational purposes only.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    N/A. For informational purposes only.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    No action necessary; for informational purposes only

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Accept the report and include a copy of the documents in the minutes of the Board of County Commissioners.

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    N/A

No Item Selected