ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

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County Administration Building - Jack Durrance Auditorium
12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville) starting on the 2nd floor in zones marked 35200. To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at (352) 374-5275 at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. (352) 264-6900 ■ Fax (352) 338-7363 ■ TDD call 711 Relay ■ Commissioners’ E-Mail: [email protected] ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 


Sr. Pastor Dr. Karl Anderson, Upper Room Ministries. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

  • Recommended Action:

    To approve the Regular and Consent Agenda. 

Fiscal Note:
N/A


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Appoint one applicant to the vacant Citizen at Large position.

    Appoint one applicant to the vacant Alternate position.

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

Fiscal Note:
This action’s year one estimated cost is $671,418 (Please see attached for a detailed breakdown)


This includes:


$395,119 in Personal Services for 4 FTEs (Recurring)


$132,270 in Operating expenditures (Recurring and Non-Recurring)


$144,029 in Capital (Non-recurring)


Animal Resources will transfer, to the Alachua County Sheriff’s budget, the prorated salary and benefit costs for FY26 and will utilize $311,191 from reserves to cover program-related expenses.


Strategic Guide:
Public Safety

  • Recommended Action:
    1. Authorize the Chair to Sign the attached Memorandum of Understanding
    2. Authorize the “Request to Advertise” for the required Public Hearing to Amend CH. 72 of the Alachua County Code
    3. Authorize the corresponding budget amendment(s) to transfer funding to the Alachua County Sheriff’s Office
    4. Direct staff to provide quarterly updates to the Board over the next year

Fiscal Note:
N/A


Strategic Guide:
Infrastructure

  • Recommended Action:
    1. Select the new Animal Shelter location.
    2. If the UF site is selected, approve the Agreement for Ground Sublease in substantially the same form as attached and authorize the Chair to execute same when finalized by both parties; and authorize the Chair to sign the Sublease in substantially the same form as attached when the County Manager determines that the site is acceptable for the development and operation of the Animal Resource Facility in accordance with the Agreement for Ground Sublease
    3. Authorize any corresponding budget amendment(s) to undertake the County’s due diligence.
    4. If the Weseman Tract is selected, authorize staff to amend the PD as necessary to allow this use.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Hear update

Fiscal Note:
There is no fiscal impact at this time.


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Approve the request to hold a neighborhood meeting and advertise an amendment to the Planned Development.

Fiscal Note:
Each project/phase will return to the BoCC for financial approval, as appropriate.


Strategic Guide:
Infrastructure

  • Recommended Action:

    Hear presentation

Fiscal Note:
There is $250,000 budgeted in several operating accounts in General Fund Special Expense for the Forward Focus Project, Phases 2 and 3 for FY26.


Strategic Guide:
Social and Economic Opportunity, Housing, Environment, Public Safety, Infrastructure

  • Recommended Action:

    Receive the presentation

Fiscal Note:
The Department requested $6,042,425 to complete this acquisition.


$5,395,000 (+10% contingency) Fund #: 140.41.4160.537.61.00 (Land)


Project: 6194101 WSPP-Land Acquisition: Lochloosa Connector: Les-Que Two


&


$98,114 (+10% contingency) Fund #: 140.41.4160.537.31.00 (Professional Services)


Project 6184160-General Operating & Due Diligence


Please see Exhibit 7 (Acquisition and Stewardship Costs) for additional details.


Strategic Guide:
Environment

  • Recommended Action:
    1. Approve and authorize the Chair to execute the Lochloosa Connector – Les-Que Two, assignable, Option Contract to purchase Real Property in substantially the form attached (Exhibit 1); and

    2. Approve and Authorize Chair to exercise the Lochloosa Connector – Les-Que Two Option Contract to purchase Real Property, subject to the County’s rights to conduct due diligence inspections and notice Seller of Title Defects and Environmental Defects as set forth in the Contract; and

    3. Delegate to the County Manager the authority to decide whether to accept or reject title exceptions (#5, #6, #7, #8, and other (Possibly to be #9)) based on the County Manager’s evaluation as to whether said title exceptions will substantially impair the County’s proposed use of the property; and

    4. Delegate to the County Manager the authority to decide whether to close the acquisition subject to title exceptions (#5, #6, #7, #8, and Other (Possibly to be #9)) based on the County Manager’s evaluation as to whether said title exceptions will substantially impair the County’s proposed use of the property; and

    5. Approve and authorize the Manager to execute the Assignment to Alachua Conservation Trust for all or a portion of the Lochloosa Connector – Les-Que Two Real Property in substantially the form attached (Exhibit 2) as needed for North American Wetlands Conservation Act Grant award; and

    6. Authorize staff to execute additional documents as necessary to close the transaction.

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

  • Recommended Action:

    To adjourn the meeting. 

Fiscal Note:
The attached budget amendment recognizes $2,306.00 of revenue for the Justice Forfeiture Fund (157) and $431.00 of revenue for the Treasury Forfeiture Fund (184).


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve the budget amendment and authorize the chair to sign the resolution.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Accept the Inter-fund Loans Report of Outstanding Loans That Spans the Fiscal Year End

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Accept the FY2025 Alachua County BoCC Annual Investment Report

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Accept Constitutional Officers’ Quarterly Reports of Budget to Actual Expenditures for FY2026 Quarter 1.

Fiscal Note:
Funding from CTAC is already budgeted in the FY26 budget


001.29.2973.337.6100 - $264,850


001.29.2973.569.82.00 - $264,850


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Approve and authorize Chair to sign agreement with Children’s Trust of Alachua County for Gun Violence

Fiscal Note:
Any revenue from sale will be received into Fund 206- Affordable Housing Trust Fund


Strategic Guide:
Housing

  • Recommended Action:

    Approve and authorize Chair to convey property located at 9009 SW 135th Place, Archer, FL 32618, parcel #07399-100-016 to Maxwell Danford and Jaina Azevedo, contingent on payment of given tax liability, and authorize the Chair to sign the sale agreement and documentation necessary for the closing and conveyance, including but not limited to any amendments to extend the proposed closing date of February 6, 2026.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve resolutions authorizing joint meetings between Alachua County and the counties of Bradford, Clay, Columbia, Gilchrist, Levy, Marion, Putnam, and Union counties in calendar year 2026.

Fiscal Note:
The County Attorney has budget established in 001.03.0300.514 to be able to initiate or defend cases.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the County Attorney’s authority to initiate or defend the cases in the attached list.

Fiscal Note:
BoCC match will not exceed the City of Gainesville’s allocated $333,333.00 in joint Wild Spaces Public Places partnership project funding. 140.00.0000.572.81.41 (aid to government agencies)


Strategic Guide:
Infrastructure

  • Recommended Action:

    Pursuant to Ordinance 2022-08, approve the attached Surtax Grant Application submitted by the City of Gainesville, and authorize the Alachua County Chair and Clerk to execute the grant agreement attached to this agenda item.

Fiscal Note:
$370,000 cash match for three consecutive years – 001.36.3655.563.34.00


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Approve Agreement

Fiscal Note:
$281,853.00 is available to move from 001.19.1919.712.46.00 (Repair and Maintenance) to 001.19.1919.519.62.00 (Buildings) Project 8241901-Maintenance-Electric - Warehouse Building (NEW - old Budweiser Bldg), Maintenance, Electrical System Upgrade. The original project budget was $388,093. The quote from the vendor, Del Sol, was $634,424.67. This adjustment allows for sufficient budget to proceed with the project.


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve Budget Adjustment

Fiscal Note:
There is no direct financial obligation for acquisition; however, the County assumes responsibility for all maintenance, repair, and operational costs associated with the equipment upon transfer. Any expenses for maintaining the cache would be funded through the recurring legislative budget of $16,500.00 annually (fund to be determined once grant agreement is received).


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve Resolution and Memorandum of Agreement (MOA) No. FM1134 to transfer radio equipment from the Florida Department of Financial Services, Division of State Fire Marshal, to Alachua County

Fiscal Note:
Facilities budgeted more than $75,000 for all landscaping and ground maintenance costs across several accounts.


This contract will utilize accounts: 001.19.1912.519.46.80, 001.19.1912.529.46.80, 001.19.1912.712.46.80 (Repairs and Maintenance Contracts)


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute Agreement 14861 Outdoor Living Southeast, Inc., substantially in the form attached to this agenda item, for Bid 26-43-MB Annual Landscaping and Grounds Maintenance, in the amount not to exceed (NTE) $75,000.00 per fiscal year.

Fiscal Note:
Facilities has $411,770.68 available budget in account 001.19.1919.712.46.00 (Repairs & Maint), project number 8211908-FY23 Elevator_Criminal Courthouse.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the Award and authorize the Chair to execute Agreement 14855 with Skyline Elevators, substantially in the form attached to this agenda item, for Bid 26-551-MB Alachua County Criminal Courthouse Elevators 5 & 6 Modernization, in the amount not to exceed $411,470.00.

Fiscal Note:
Facilities Management has $500,000.00 budgeted in the Health Insurance Fund account: 507.04.0490.519.46.00 (Repair and Maintenance), project number 8251901-Renovations-FY25 - Health and Wellness Center - 4340 Newberry Rd, Renovations, Addition of Pharmacy space


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the Award and authorize the Chair to execute Agreement 14874 with Payne Construction Group, Inc., substantially in the form attached to this agenda item, for Bid 25-543-LC Rebid Alachua County Pharmacy Interior Remodel, for a total fiscal impact of $287,373.45.

Fiscal Note:
Public Works is increasing the accounts: 503.141.2200 & 503.141.2300 (Inventories-Material) by $10,500 each for a total increase of $21,000.00.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of Change Order 1 to Blanket Purchase Order 26-805 with Hale Trailer Brake & Wheel, Inc., in the amount of $21,000. The revised Blanket Purchase Order is $70,000.00.

Fiscal Note:
Year 1 FY 2025 $499,519.43


Year 2 FY 2026 $536,699.43


Year 3 FY 2027 $536,699.43


There is sufficient budget for this expenditure as this is an identified expenditure in the Information Service Department budget, account 001-16-1600-519-54.80 (subscriptions & memberships).


001.16.1600.519.54.80 - $536,699.43


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute First Amendment to Agreement with Microsoft, SHI International Corp., in the amount of $536,699.43.

Fiscal Note:
Facilities budgeted $320,000 in account 001.19.1919.529.64.00, Project 8201911-Maintenance-Dish FY26 - The Jail, Maintenance, Dish Washer Replacement (Machinery and Equipment > $15,000).


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of a purchase order to CKEPUSA, in the amount of $310,926.95.

Fiscal Note:
Environmental Protection Department/Land Conservation Division has budget in account: 021.41.4160.537.64.00 (Machinery & Equipment over $15,000) for this purchase.


Strategic Guide:
Environment

  • Recommended Action:

    Approve the issuance of a purchase order to Deere & Company, in the amount of $130,266.11.

Fiscal Note:
Budget is available in account 001.04.0490.519.68.50 (Intangible Assets Software>$100,000)


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of a purchase order to Opengov Inc., in the amount of $79,979.20.

Fiscal Note:
The funds used for the Kelly Klean purchase order are: $185,000.00


001.41.4100.572.46.00 $38,500.00 (repairs & maintenance)


008.41.4100.572.46.00 $115,500.00 (repairs & maintenance)


001.41.4130.572.46.00 $7,750.00 (repairs & maintenance)


008.41.4130.572.46.00 $23,250.00 (repairs & maintenance)


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute the Second Amendment to Agreement 13866 with Kelly Klean LLC, in the amount not to exceed $185,000.00 annually.

Fiscal Note:
The County is contracting with Kittelson for the Bike/Pedestrian Master Plan and costs are being reimbursed to the County through the Metropolitan Transportation Planning Organization. The account for the contract is 197.65.9750.549.34.00 with account description of contractual services.


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve and authorize the Chair to execute the Second Amendment to Agreement 14136, with Kittelson & Associates, Inc., in the amount NTE $354,625.00 annually and the Interlocal Agreement 14158 between Alachua County and the Metropolitan Transportation Planning Organization, substantially in the form attached to this agenda item, in the amount not to exceed $99,925.00. Approve the attached Budget Amendment and Resolution.

Fiscal Note:
Funding is available in account 347.31.3100.712.62.00, Court Complex Building Project 8251902- New Construction - Construction & CEI - Civil - Civil Courthouse Building.


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve and authorize the Chair to execute Third Amendment to Agreement 13961 with DLR Group, Inc., in the amount $34,390.00 for additional A&E services for the Statue, Underground Drainage and AV Redesign for the New Civil Courthouse Building in Downtown Gainesville, for a revised contract total of $3,884,635.00.

Fiscal Note:
Alachua County is responsible for a portion of the cost of the operation of the Medical Examiner’s


Office based on the percentage of deaths for the prior fiscal year. The proposed interim Medical Examiner has requested to contract with Alachua County as the host agency and Alachua County will enter interlocal agreement with the other counties served by District 8. Currently, Alachua County is responsible for approximately 63.5% of the total expenses. The contract cost for the entire District for the period 03/23/2026 – 9/30/26 is $1,087,802.48 of which Alachua County’s share is $690,754.58. The existing budget will be used until a mid-year budget amendment is necessary. A new agreement will be developed and negotiated for FY27 and beyond.


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve and authorize the Chair to execute the Agreement 14977 with Milad Webb, M.D. P.A. to provide Medical Examiner Services to District 8

Fiscal Note:
NA – Applicant is responsible for any fees


Strategic Guide:
All Other

  • Recommended Action:

    That the Board adopt the resolution to set a date and time to hold a public hearing to consider vacating a portion of SE 243rd Street, a County maintained Right-of-Way and authorizing County staff to advertise same.

Fiscal Note:
The collection of curbside solid waste is funded through a non-ad valorem assessment. There is $5,133,721.00 budgeted in account 148.76.7600.534.43.00 for expenses attributed to this collection agreement.


Strategic Guide:
Environment

  • Recommended Action:

    Approve the Fourtheenth Amendment to Agreement #9675 between Alachua County and GFL Solid Waste Southeast, LLC for Solid Waste, Recyclable Materials, and Yard Trash Collection

Fiscal Note:
Local Sports Destination Enhancement grants are funded by the third penny of Tourist Development


Tax collections. The total award amount for the FY26 grants is $147,356.89.

  1. Easton Sports Development Foundation $46,856.89
  2. Gator Water Polo, Inc. $40,000.00
  3. High Springs BMX, Inc. $10,500.00
  4. National Hot Rod Association (GatorNationals) $50,000.00

Sufficient funds exist in the Tourist Development Grants Fund to cover these awards: 005.45.4530.552.82.62


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Approve the four Local Sports Destination Enhancement Grant funding awards as recommended by

    the Grant Scoring Committee. Approve the agreement template and authorize the County Manager to execute agreements that are substantially consistent with the template for each grantee; with all grant awards to be payable on a reimbursement basis. Make the legislative factual determination that the events, venues, and activities recommended for funding have as one of their main purposes the attraction of tourists as evidenced and as set forth in their respective applications, and that each grant award is primarily related to the advancement and promotion of tourism.

Fiscal Note:
Expenditures are within budgetary appropriations, and the financial position of the County remains strong. See attached report


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Receipt of the FY26 Alachua Board of County Commissioners Quarterly Financial Report – 1st Quarter

Fiscal Note:
For the 1st quarter $79,979.72 was requested for public purpose activities


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Receipt of the Report for Public Purpose FY26 1st Quarter.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    No Action Necessary. For Informational Purposes Only.

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx

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