ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

-
County Administration Building - Jack Durrance Auditorium
12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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Meetings can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), or online at http://alachua.granicus.com/ViewPublisher.php?view_id=8.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at (352) 374-5275 at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

 

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. (352) 264-6900 ■ Fax (352) 338-7363 ■ TDD call 711 Relay ■ Commissioners’ E-Mail: [email protected] ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

A.
Invocation

 

Mike Raburn, PhD, GNV Bridge Church - Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and  for the benefit of the Commission. The views or beliefs expressed by the  invocation speaker have not been previously reviewed or approved by the  Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.
Pledge of Allegiance

 

C.
Call to Order

 

D.
Approval of Regular and Consent Agenda

 
  • Recommended Action:

    To approve the Regular and Consent Agenda. 

E.
Announcements

 

F.
Approval of Recognitions

 

G.
Board and Committee Items

 

1.
Affordable Housing Advisory Committee Resolution - 23-00473

This item has attachments. 
1.Affordable Housing Advisory Committee Resolution - 23-00473.pdf
2.Minutes_12.13.2022 (part).pdf
3.Florida Statutes.pdf
4.AHAC Resolution 2022-109_exe.pdf
5.Resolution 23-__Affordable Housing Adviosry Committee Membership update_8.18.2023.pdf

Fiscal Note:
N/A


Strategic Guide:
Housing

  • Recommended Action:

    Approve the Resolution for the Affordable Housing Advisory Committee and authorize the Chair to sign.

2.
Victim Services and Rape Crisis Center Advisory Council Presentation - 23-00523

This item has attachments. 
1.Victim Services Rape Crisis Center Adv Council - 23-00523.pdf
2.Victim Services Rape Crisis Center Advisory Board Report ADA.pdf

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Hear presentation

3.
Rural Concerns Advisory Committee Appointments - 23-00525

This item has attachments. 
1.Rural Concerns Advisory Committee Appointments - 23-00525.pdf
2.RCAC Res 19-66.pdf
3.RCAC_Attendance Report_8-16-23.pdf
4.RCAC Tallysheet_9-12-23.pdf
5.Bedenfield.pdf
6.Conover.pdf
7.Hearn.pdf
8.Nix.pdf
9.Sanders.pdf

Fiscal Note:
N.A.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Appoint one applicant to a term beginning 10/01/2023 and ending 9/30/2026 for the membership category County Extension Office; appoint one applicant to a term beginning 10/01/2023 and ending 9/30/2026 for the membership category Actively Involved in Agriculture and/or Silviculture; and appoint one applicant to a term beginning 10/01/2023 and ending 9/30/2026 for the membership category Residing in the Unincorporated Area Outside the Urban Cluster Designated in the Alachua County Comprehensive Plan.

H.
Public Comments

 

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.
Commission Response to the Public

 

J.
Items Pulled From Consent

 

K.
Presentations

 

1.
World Masters Update, 23-00287

This item has attachments. 
1.World Masters Update - 23-00287.pdf
2.September 12 2023 Presentation.pdf

Fiscal Note:
Costs in Presentation exceed $1M commitment in letter. Total costs for the items the county does not currently have are not yet known. Additional funding has not been identified.


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Hear presentation

2.
Stormwater Update - 23-00500

This item has attachments. 
1.Stormwater Update - 23-00500.pdf
2.PRES 230828 Stormwater Update to BOCC on 09-12-2023.pdf

Fiscal Note:
The BoCC approved $1,780,247.00 from existing reserves for the Robin Lane, Hills of Santa Fe and Pine Hills Resilient Grants as found on slide 27 of presentation.


Public Works is continuing to seek grant funding to address flooding issues within the County. This presentation identifies $2,576,950 for additional Resilient Grants and Hazard Mitigation Grants local match. The original $1,780,247 would be utilized for local match on applications approved by the Board as they are awarded. Funding above the $1,780,247 will need to be identified if/when the grants are awarded.


Strategic Guide:
Infrastructure

  • Recommended Action:

    • Authorize execution by the Public Works Director of Resilient Florida Grant award agreements.

    • Authorize staff to obtain appraisals and draft contracts for the purchase of certain homes presented in Robin Lane, Hills of Santa Fe, and Pine Hills.

    • Authorize staff to submit grant applications for the acquisition of certain properties on SW 12th Avenue, and

    • Defer the restoration of the Tomoca Hills drainage easement and the construction of a berm along SW 8th Avenue pending the results of grant applications.

L.
Action Items

 

M.
Public Hearings

 

1.
Public Hearing to Consider an Ordinance to Repeal Residential Rental Unit Permit Program - 23-00458

This item has attachments. 
1.Public Hearing to Consider an Ordinance to Repeal Residential Rental Unit Permit Program - 23-00458.pdf
2.Ordinance No. 2022-15.pdf
3.Notice of Public Hearing.pdf
4.Ordinance 2023-__, Repeal Residental Rental Unit Permit, 9.12.23.pdf

Fiscal Note:
Cost associated with publishing the public hearing will be covered in account 008.65.6510.


Strategic Guide:
Environment

  • Recommended Action:

    Hold a public hearing and approve the proposed ordinance.

N.
Reports and Comments

 

O.
NOTE: This meeting will reconvene at 5:01 PM

 

P.
Public Comments

 

The earlier of 5:30 P.M. or at the end of the morning meeting if there is no evening meeting.

Q.
Commission Response to the Public

 

R.
Public Hearings

 

1.
Adopt Fiscal Year (FY24) Proposed Millage Rates and Tentative Budget Public Hearing after 5:01 PM - 23-00543

This item has attachments. 
1.Adopt FY24 Proposed Millage Rates and Tentative Budget Public Hearing after 501 PM - 23-00543.pdf
2.FY24 Budget Calendar Dates Revised 08-11-23.pdf
3.FY24 TRIM Millage Chart.pdf
4.01 - 2023-67 General County Millage Resolution.pdf
5.02 - 2023-68 General County Budget Resolution.pdf
6.03 - 2023-69 MSTU Law Enf Millage Resolution.pdf
7.04 - 2023-70 MSTU Law Enf Budget Resolution.pdf

Fiscal Note:
County Millage Rate of 7.6414


MSTU Law Enforcement Millage Rate of 3.5678


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Conduct public hearing and adopt the resolutions to approve the proposed FY24 millage rates for the General County and (Municipal Services Taxing Unit) MSTU-Law Enforcement budgets and adopt the FY24 Tentative Budget.

2.
Fiscal Year 2024 (FY24) Sugarfoot Oaks Cedar Ridge Final Non-Ad Valorem Assessment Rates Adoption Hearing - 23-00542

This item has attachments. 
1.FY24 Sugarfoot Oaks Cedar Ridge Final Non-Ad Valorem Assessment Rates Adoption Hearing - 23-00542.pdf
2.01 2023-71 FY24 Sugarfoot RESOLUTION 09-12-23 .pdf
3.02 District Plan 23-24 Approved.pdf
4.03 Gainesville Sun Publication.pdf
5.04 EXHIBIT C Budget FY 2023-24 P-E Budget Documents.pdf
6.05 EXHIBIT D Methodology of Assessment.pdf
7.06 Preservation - Enhancement District (P-E) SOCRPED PUBLIC HEARING ANNUAL BUDGET MEETING 6-14-2023.pdf

Fiscal Note:
The proposed annual Non-Ad Valorem Assessment rates for Fiscal Year 2023-2024 is an increase of $5.00. This sets the rate to be $10.00 per unit/per month. Approving the request will allow the Sugarfoot Oaks/Cedar Ridge Special Assessment District to receive approximately $99,240 in Non-Ad Valorem Assessment revenue (not adjusted for non-collectibles) to fund community maintenance in the Sugarfoot Oaks/Cedar Ridge Preservation and Enhancement District. The Sugarfoot Oaks/Cedar Ridge Preservation and Enhancement District Community Council held its budget meeting on June 14, 2023. The Sugarfoot Oaks/Cedar Ridge budget shall be incorporated into the FY24 County Budget.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Adopt the Sugarfoot Oaks/Cedar Ridge Special Assessment District Final Non-Ad Valorem Assessments Rates and Final Rate Resolution.

3.
Fiscal Year 2024 (FY24) Fire Services Non-Ad Valorem Assessment Final Rate Resolution - 23-00546

This item has attachments. 
1.FY24 Fire Services Non-Ad Valorem Assessment Final Rate Resolution - 23-00546.pdf
2.01 2023-74 Final Assessment Resolution 2023-2024 09122023 rev.pdf
3.02 Ad Proof - GF-36660985.pdf
4.03 Proof of Publication 08142023.pdf
5.04 alachua_county_fy24_fire_assessment_staff_roll_20230829 - agenda backup 09122023.pdf

Fiscal Note:
For Fiscal Year 2023-24, the proposed rate increase for Tier 1 is $90.69 and Tier 2 $8.31. The FY24 expected revenue is $21,411,047.16 (011.00.0000.325.2000).


The rate increases fall in line with the five-year plan presented to the Board of County Commission on March 2020.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Adopt the Fire Service Final Assessment Rate Resolution for Fiscal Year 2023-2024 and authorize the Chair to certify the Non-Ad Valorem Assessment Roll to the Tax Collector.

4.
Fiscal Year 2024 (FY24) Stormwater Non-Ad-Valorem Assessment Final Rate Resolution Adoption Hearing - 23-00545

This item has attachments. 
1.FY24 Stormwater Non Ad-Valorem Assessment Final Rate Resolution Adoption Hearing - 23-00545.pdf
2.01 2023-73 FY 24 Final Rate Resolution Stormwater September 12, 2023.pdf
3.02 FY 24 Appendix A Proof of Publication.pdf
4.03 FY 24 Appendix B Affidavit of Maillng.pdf
5.04 FY 24 Appendix C Certification of Assessment Roll.pdf
6.05 FY 24-28 Water Quality Project List.pdf
7.06 FY 24-28 Water Quality Project Descriptions.pdf

Fiscal Note:
Stormwater Assessments rates of a $50.00 Equivalent Residential Unit (ERU) will generate a maximum estimated $2,900,000 in revenues.


Stormwater Management Funds:


EPD 146.55.5511


PW 146.79.7920


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Adopt the Stormwater Final Assessment Resolution for Fiscal Year 2023-2024 and authorize the Chair to certify the Stormwater Non-Ad Valorem Assessment Roll to the Tax Collector.

5.
Fiscal Year 2024 (FY24) Solid Waste Non-Ad Valorem Assessment Final Rate Resolution - 23-00544

This item has attachments. 
1.FY24 Solid Waste Non Ad Valorem Assessment Final Rate Resolution - 23-00544.pdf
2.01 2023-72 Solid Waste Final Resolution 2023-24 rev.pdf
3.02 Non-ad valorem Certification FY2023-24.pdf
4.03 GainesvilleSun_20230824.pdf

Fiscal Note:
Approving the Waste Assessment rates to remain the same as Fiscal Year 2022-2023 will allow the County to collect approximately $11.9 million in non-ad valorem assessments to fund the Universal Curbside Collection, Rural Collection Center, and Solid Waste Management Programs. Estimated revenue is $6.3 million to account 148.76.7600.325.20.00, $1.6 million to account 403.76.7610.325.20.00, and $4 million to account 403.76.7620.325.20.00.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Adopt the Solid Waste Final Assessment Resolution for Fiscal Year 2023-2024 and authorize the Chair to certify the Solid Waste Non-Ad Valorem Assessment Roll to the Tax Collector.

S.
Adjournment

 
  • Recommended Action:

    To adjourn the meeting. 

T.
Consent Items

 

1.
Budget & Fiscal Services

 

a.
Fiscal Year 2023 (FY23) Budget Amendment – Use of Reserves and Reallocation - 23-00529

This item has attachments. 
1.FY23 Budget Amendment - Use of Reserves and Reallocate for Projects - 23-00529.pdf
2.FY23 Reserves and Adjustments 9-12-2023.pdf
3.FY23 Reserves and Adjustments 009 9-12-2023.pdf
4.BA 2023-3545.pdf
5.Use of Reserves for Property Appraiser.pdf

Fiscal Note:
This budget amendment addresses two different fiscal issues: use of reserves from General Fund 001 and Municipal Service Tax Unit (MSTU) Law Enforcement – 009 for Department of Revenue (DOR) approved budget for the Property Appraiser and reallocating current budget from completed Facilities Preservation Projects into the future preservation projects.


Excerpt from the Fiscal Year 2023 (FY23) Board Approved Budget Policy:


a.Reserve for contingency requests in the General Fund, Municipal Service Taxing Unit (MSTU) Law Enforcement and Municipal Services Benefit Unit (MSBU) Fire Funds must be approved by the Board of County Commissioners. The Board of County Commission will use the procedures and evaluation criteria set forth in this, and other policies. Such requests will be evaluated as to the:


i.Urgency of the request.


ii.Scope of services to be provided.


iii.Short and long-term fiscal impact of the request.


iv.Potential for alternative methods of funding or providing the service(s).


v.Review for duplication of service(s) with other agencies.


vi.Review of efforts to secure non-County funding.


vii.Discussion of why funding was not sought during the normal budget cycle.


viii.Review of the impact of not funding or delaying funding to the next fiscal year.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve Budget Amendment - 2023-3545

2.
Clerk of the Court

 

a.
Removal Of Uncollectible Accounts from the Financial Statements and the Adoption of The Revised Board of County Commission (BOCC) Comprehensive Collection Policy - 23-00445

This item has attachments. 
1.Removal of Uncollectible Accounts From the Financial Statements - 23-00445.pdf
2.23-00445 FY23 Write Off Summary - Fall.pdf
3.23-00445 FY23 Fall Clerk Write Off Memo.pdf
4.23-00445 Revised BOCC Comprehensive Collection Policy.pdf
5.23-00445 BOCC Approved Comprehensive - Collection Policy.pdf
6.23-00445 Resolution of Uncollectible Accounts.pdf

Fiscal Note:
These write-offs are budgeted in the General Fund.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Request the Board to adopt the resolution authorizing the removal of uncollectible accounts from the financial statements and adopt the revised BOCC Comprehensive Collection Policy to include the EMS Billing and Collection Policy effective October 1, 2023:

    1) All of the receivable accounts have allowances for doubtful accounts. The receivable accounts and correlating allowances will be written down by a total amount of $3,901,619.11. A breakdown of this amount by fund and type is provided in the following attachments: (1) by fund: Write-off Summary: (2) by type: see Exhibit A which is the last page of the attached Resolution.

    2) Adopt the revised BOCC Comprehensive Collection Policy which includes Alachua County EMS Billing and Collection Policy.

3.
Community Support Services

 

a.
State Housing Initiatives Partnership (SHIP) Annual Allocation - 23-00474

This item has attachments. 
1.State Housing Initiatives Partnership Annual Allocation - 23-00474.pdf
2.Resolution SHIP FY23_24 with budgets (002).pdf

Fiscal Note:
Fund 242 project 3212905 - $69,422


Fund 242 project 3222906 - $134,925


Fund 242 project 3232903 - $1,624,908


Strategic Guide:
Housing

  • Recommended Action:

    Adopt the resolution and budget amendment, appropriate the revenue, and approve of the State Fiscal Year 2023-2024 funding, along with reallocations for Fiscal Year 2021/2022 (FY21/22) and Fiscal Year 2022/2023 (FY22/23).

b.
State Housing Initiatives Partnership (SHIP) Annual Report and Local Housing Incentives Certification - 23-00476

This item has attachments. 
1.State Housing Initiatives Partnership Annual Report - 23-00476.pdf
2.ShipAnnualReport2023.pdf
3.Annual Report Certification .pdf

Fiscal Note:
NA


Strategic Guide:
Housing

  • Recommended Action:

    Accept and approve the 2022 SHIP Annual Report, and authorize the Chair to execute the SHIP Annual Report and Local Housing Incentives Certification

c.
Contract with the State of Florida, Department of Health for the Operation of the Alachua County Health Department - 23-00487

This item has attachments. 
1.Contract with the State of Florida for the Department of Health (DOH) - 23-00487.pdf
2.DOH FY 2324 Contract for Operations and Afterhours Clinic_v9.6.23.pdf

Fiscal Note:
001.29.2908.562.34.00 - $1,609,875


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Approve the 2023-2024 Contract with the State of Florida, Department of Health for the Operation of the Alachua County Health Department and authorize the Chair to sign the Contract.

d.
Victims of Crime Act (VOCA) Funding Contract for Fiscal Year 2023-2024 - 23-00541

This item has attachments. 
1.Victims of Crime Act Funding Contract for Fiscal Year 23-24 - 23-00541(1).pdf
2.VOCA Contract FY 2324.pdf

Fiscal Note:
VOCA Grant Fund 018 $200,000 interfund loan.


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Approve the agreement, waive County policy regarding Intellectual Property, and approve the inter-fund loan of $200,000.

4.
County Attorney's Office

 

a.
County Attorney request for authority to initiate or defend. - 23-00479

This item has attachments. 
1.9.12.23 Litigation Report - Request for Authority to Initiate or Defend - 23-00479.pdf
2.9.12.23 Litigation Report_dj.pdf

Fiscal Note:
Not applicable.


Strategic Guide:
All Other Mandatory and Discretionary Services.

  • Recommended Action:

    Approve the County Attorney’s authority to initiate or defend the attached list of cases.

5.
Court Services

 

a.
Resolution to Dissolve the Criminal Justice, Mental Health, and Substance Abuse Grant (CJMHSAG) Planning Committee Advisory Board - 23-00482

This item has attachments. 
1.CJMHSAG Resolution to Dissolve Advisory Board - 23-00482.pdf
2.CJMSAG Statute 2020 394.657.pdf
3.CJMHSAG Resolution Amendment 2016.pdf
4.CJMHSAG Resolution 2011.pdf
5.CJMHSAG Resolution.pdf
6.Res_CJMHSAG dissolve_09-12-23.pdf

Fiscal Note:
N/A


Strategic Guide:
Public Safety

  • Recommended Action:

    Accept and sign the attached Resolution to dissolve the CJMHSAG Advisory Board

b.
Florida Department of Juvenile Justice Annual Payment Increase - 23-00532

This item has attachments. 
1.Florida Department of Juvenile Justice Annual Payment Increase - 23-00532.pdf
2.Detention Cost Share FY 2023-24 Billings.pdf
3.SFY DJJ Increase Journal 2023-3546.pdf

Fiscal Note:
FY23 budget adjustment, increase $467,413.00 in 001.36.3655.563.34.00


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve the budget adjustment for the increase in payment for Fiscal Year 2023 (FY23)

6.
Environmental Protection

 

a.
Recognize Unanticipated Revenue for Springs Protection Tag Grants - 23-00481

This item has attachments. 
1.Recognize Unanticipated Revenue for Springs Protection Tag Grants - 23-00481.pdf
2.ADA - Journal 2023-3367.pdf
3.13950_PFS24-03 Lower Santa Fe River Basin Groundwater Nitrate Assessment Contract - ADA.pdf
4.13949_PFS24-07 Pesticide Contract ADA.pdf
5.FY23-24 Resolution ADA.pdf

Fiscal Note:
Environmental Protection Department (EPD) will provide $10,000 in matching funds [Fiscal Year 2024 (FY24) budgeted funds in 001-5511] for PFS2407 Lower Santa Fe River Springs Herbicide and Pesticide Study project for additional analytical services.


Funds: 260.55.5511.337.3000Revenue


260.55.5511.537.31.00Expenses


Strategic Guide:
Environment

  • Recommended Action:

    Approve and sign the Resolution and Budget Amendment to recognize $28,140 in unanticipated revenue in Fiscal Year (FY) 2024 to fund 260-5511 (for $20,000 in Project Number 4235501 and $8,140 in Project Number 4235502), approve an Interfund loan of $28,140, and authorize the County Manager to sign the grant agreements.

b.
National Pollutant Discharge Elimination System (NPDES) Program - 23-00492

This item has attachments. 
1.National Pollutant Discharge Elimination System (NPDES) Program - 23-00492.pdf
2.Interlocal Agreement No 13870 ADA.pdf
3.Contract 13871 NPDES Interlocal Agreement ADA.pdf

Fiscal Note:
Sufficient funds exist in tentative Fiscal Year (FY) 2024 proposed budget in account 149.79.7921.538.34.00 for the $162,922 contract obligations for Public Works portion of agreement 13871.


Agreement 13870 authorizes $192,460 to Environmental Protection Department (EPD) in fund 087-5511 and $97,861 to EPD in fund 087-5519 for FY 2024; these amounts are already in the Fiscal Year 2024 (FY24) proposed budget.


Strategic Guide:
Environment

  • Recommended Action:

    Approve and sign both contracts.

c.
Interlocal Agreement and Budget Amendments for Water Quality Projects at Libraries - 23-00517

This item has attachments. 
1.Interlocal Agreement and Budget Amendments for Water Quality Projects at Libraries - 23-00517.pdf
2.Interlocal Agreement - Library Projects(CFH)_ADA.pdf
3.Journal 2023-3533_ADA.pdf

Fiscal Note:
Neutral. The funds for the design of this project are available in Fund 146. The amendment assigns them to this project. Funds for construction will be added at a later date.


Fund: 146.55.5511.537.63.98 Project#8235503


Strategic Guide:
Environment

  • Recommended Action:

    Approve the interlocal agreements and budget amendments.

7.
Equal Opportunity

 

a.
Human Rights Board Appointment - 23-00489

This item has attachments. 
1.HRB Appointment - 23-00489.pdf
2.Attorney Aaron Kelley RESUME.pdf
3.CHAPTER_111.___Human Rights.pdf
4.Human Rights Board_2023_attendance.pdf

Fiscal Note:
N/A


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Appoint Attorney Aaron Kelley in the Attorney position with a term starting September 1, 2023 and ending August 30, 2026.

8.
Fire Rescue

 

a.
Provision of Fire Services -Town of Micanopy - 23-00499

This item has attachments. 
1.Provision of Fire Services-Town of Micanopy - 23-00499.pdf
2.City of Micanopy Fire Service Agreement (1) 1.pdf
3.City of Micanopy Lease Lease Agreement 1.pdf
4.Lease Exhibit A-Micanopy Legal Description.pdf

Fiscal Note:
On May 16, 2023, the Board of County Commission (Board) directed staff to draft an interlocal agreement with the Town of Micanopy to assume fire services effective October 1, 2023. The Board authorized the addition of 13.0 Full Time Equivalents (FTEs) and the purchase of apparatus, equipment, and a temporary station to be funded from the Municipal Service Benefit Unit (MSBU) reserves. The total estimated cost for year one is $3,755,014 for personnel, operating and capital. The recurring personnel and operating costs are $1,662,207. The costs will be offset by a contribution from the Town of Micanopy of $135,000 annually for 7 years and the elimination of the Fire Services Contract payment from the County to the Town of $250,248.98.


Strategic Guide:
Public Safety

  • Recommended Action:

    Authorize Chair to sign Interlocal Agreement and Lease Agreement with the Town of Micanopy with an effective date of October 1, 2023.

9.
Human Resources

 

a.
Fiscal Year (FY) 2022 – 2023 Revisions to the Non-Bargaining Pay Plan-Grade change for 911 Specialist classification - 23-00506

This item has attachments. 
1.FY2022 - 2023 Non-Bargaining Pay Plan Revisions - 911 Specialist classification grade change- 23-00506.pdf
2.FY23 Non Bargaining DRAFT grade change from 9 to 10 for 911 Specialist - go to Board 09.12.23.pdf

Fiscal Note:
This is a grade change for the 911 Specialist classification from a grade 9 to a grade 10. There is one position, and the current incumbent will receive a 10% increase to the base rate per policy 5-5. Estimated base annual rate change for the incumbent will be from $39,811.82 to $43,793.00.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Request approval of the Fiscal Year 2022 – 2023 revisions to the No-Bargaining Pay Plan.

10.
Procurement

 

a.
Award of Invitation to Bid (ITB) 24-19 Annual Drugs and Medications with Bound Tree Medical, LLC, Henry Schein, Inc., and Life-Assist, Inc., for Fire Rescue - 23-00461

This item has attachments. 
1.Award for ITB 24-19, Annual Drugs and Medication Fire Rescue - 23-00461.pdf
2.Intent to Award ITA 24-19 Annual Drugs and Medications.pdf

Fiscal Note:
Sufficient funds of $160,068.00 exist in the Fiscal Year 2024 (FY24) proposed budget, Emergency Rescue Services fund, Account 091.54.5450.526.52.51.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the Solicitation Award of ITB 24-19 Annual Drugs and Medications with Bound Tree Medical, LLC, Henry Schein, Inc., and Life-Assist, Inc.

b.
Agreement #13877 with M.P.H. Industries, Inc. doing business as Boone Welding and Powder Coating for Annual Welding Services and Supply Purchases (ITB 24-116), for Public Works. - 23-00457

This item has attachments. 
1.Agreement 13877 to MPH Industries Inc, DBA Boone Welding and Powder Coating for ITB 24-116 for PW - 23-00457.pdf
2.AGREEMENT 13877 Contractual Services with MPH Industries Inc bda Boone Welding and Powder Coating.pdf
3.BCC Board of County Commissioners 8-8-2023 Approved Agenda Item Summary - place holder.pdf
4.ITA OpenGov Executive Summary, 24-116 Annual Welding Services and Supply Purchases.pdf

Fiscal Note:
Sufficient funds exist in the multiple departments using these services: Fleet in accounts 503.141.22.00 and 503.141.23.00, Solid Waste and Resource Recovery in accounts 400.76.7630.534.46.00, 400.76.7660.534.46.00 and 403.76.7610.534.46.00 and Facilities Management in account 001.19.1912.529.46.00.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute Agreement #13877 with M.P.H. Industries, Inc. d/b/a Boone Welding and Powder Coating for (Invitation to Bid) ITB 24-116 Annual Welding Services and Supply Purchases, not to exceed $100,000.00 annually. Additionally, authorize the County Manager, or designee, to sign future amendments which do not increase the annual cost of the Agreement.

c.
Change Order 1 to Blanket Order 23-669 to United Rentals, in the amount of $60,000.00, for Public Works, Road and Bridge. - 23-00450

This item has attachments. 
1.CO 1 to PO 23-669 to United Rentals, for Public Works, Road and Bridge - 23-00450.pdf
2.QUOTE 062320-URI - Information.pdf
3.RFP Contract BOARD RESOLUTION.pdf
4.COMMENT AND REVIEW -Equip.Rental 062320.pdf
5.CONTRACT NASPO VT 41156 pricing file FINAL.pdf
6.CONTRACT United Rentals 062320.pdf
7.PROPOSAL EVALUATION Rental Equip. 062320.pdf
8.PROPOSAL OPENING RECORD -Equip. Rental 062320.pdf
9.REQUEST for PROPOSAL and ADDENDUMS -Equip. Rental 062320.pdf
10.PRICING Sourcewell Services.pdf

Fiscal Note:
Sufficient funds exist in account 149.79.7900.541.44.22


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of Change Order 1 to increase Blanket Order 23-669 to United Rentals, in the amount of $60,000.00 for a revised total of $150,000.00

d.
Addendum Agreements for Annual Pavement Management Services for Public Works. - 23-00475

This item has attachments. 
1.Addendum Agreements to City of Gainesville for Annual Pavement Management, PW - 23-00475.pdf
2.13887 Addendum Agreement with Asphalt Paving Systems_vendor signed.pdf
3.13888 Addendum Agreement with Pavement Technology Inc._vendor signed.pdf
4.13889 Addendum Agreement with Watson Construction Inc._vendor signed.pdf

Fiscal Note:
Sufficient budget exists in various accounts, but specific accounts will depend on the project. These are rate-based agreements. Gas tax uses, Transportation Trust Fund and Capital Project Funds, Various projects.


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve the following Addendum Agreements and authorize the Chair to sign the agreements:

    #13887 Addendum Agreement with Asphalt Paving Systems, Inc. for Annual Pavement Management Services.

    #13888 Addendum Agreement with Pavement Technology, Inc. for Annual Pavement Management Services.

    #13889 Addendum Agreement with Watson Construction Inc. for Annual Pavement Management Services.

e.
Award and Agreement #13873 for Invitation to Bid (ITB) 23-406 Rebid Alachua County Fire Rescue (ACFR) Training Center Renovations to Hoffman Construction, Inc. for Facilities Management. - 23-00497

This item has attachments. 
1.Award and Agreement to Hoffman for ITB 23-406 Rebid ACFR Training Center Renovations, FM - 23-00497.pdf
2.BA 2023-3552 - ACFR Training Facility.pdf
3.AGREEMENT 13873 ACFR Training Center Renovations with Hoffman Construction Inc.partially executed.pdf
4.INTENT TO AWARD and EXECUTIVE SUMMARY 23-406-DK Rebid Alachua County Fire Rescue Training Center Renovations.pdf

Fiscal Note:
Budget for this project is allocated as follows: $397,386.00 Public Emergency Medical Transportation Program (PEMT)- 001.54.5450.526.62.00 #FY22 6195410 and $169,853.40 - 052.00.0064.525.62.00 #ARP2021x007


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve the Budget Amendment and Solicitation Award and authorize the Chair to execute Agreement #13873 with Hoffman Construction, Inc. for ITB 23-406 Rebid ACFR Training Center Renovations, for a total fiscal impact of $567,239.40.

f.
Change Order 1 to Purchase Order 23-650 to Cardinal Health 110 LLC, in the amount of $21,000.00 for Fire Rescue. - 23-00496

This item has attachments. 
1.CO 1 to PO 23-650 to Cardinal Health for Drugs and Meds, FR - 23-00496.pdf
2.Cardinal Health Contract Extension Signed 8-10-2022_MMCAP Contract MMS1900113_clean.pdf
3.BCC 9-13-2022 Approved Agenda Item Summary.pdf

Fiscal Note:
There are sufficient funds in account 001.54.5450.526.52.51


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of Change Order 1 to Purchase Order 23-650 to Cardinal Health 110 LLC, in the amount of $21,000.00.

g.
Change Order (CO) 4 to Purchase Order (PO) 23-137 to Murray Dodge, to increase the amount by $25,000.00 for Public Works, Fleet Management. - 23-00498

This item has attachments. 
1.CO 4 to PO 2023-137, for Murray Dodge, $25,000.00, Public Works Fleet Management - 23-00498.pdf
2.CHANGE ORDER 2 Board of County Commissioners BCC 5-23-2023 Approved Agenda Item Summary.pdf
3.SINGLE SOURCE Murray_Chrysler_Dodge_8-2-2023.pdf

Fiscal Note:
There are sufficient funds in accounts 503.141.2200 and 503.141.2300.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of Change Order 4 to Purchase Order 23-137 to Murray Dodge in the amount of $25,000.00.

h.
Change Order 1 to Purchase Order 23-393 to Bound Tree Medical LLC., in the amount of $10,000.00 for Fire Rescue. - 23-00501

This item has attachments. 
1.CO 1 to PO 23-393 to Bound Tree, for medical supplies, $10,000.00 for FR - 23-00501.pdf
2.BCC (Board of County Commissioners) 9-13-2022 Approved Agenda Item Summary.pdf
3.BCC (Board of County Commissioners) Award on 8-25-2020 Approved Agenda Item Summary.pdf
4.RNL (Renewal) FY23 VENDOR MEMO BOUND TREE Bid 21-13 Annual Medical Supplies.pdf
5.AR (Award Recommendation) 21-13 Annual Medical Supplies(1).pdf
6.BID 21-13 Annual Medical Supplies(1).pdf

Fiscal Note:
There are sufficient funds in account 001.54.5450.526.52.50


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of Change Order 1 to Purchase Order 23-393 to Bound Tree Medical LLC., in the amount of $10,000.00.

i.
Change Order 1 to Purchase Order 23-390 to Henry Schein Inc., in the amount of $10,000.00 for Fire Rescue. - 23-00502

This item has attachments. 
1.CO 1 to PO 23-390 to Henry Schein Inc., for medical supplies, $10,000.00, FR - 23-00502.pdf
2.Board of County Commissioners 9-13-2022 Approved Agenda Item Summary.pdf
3.BCC 8-25-2020 Approved Agenda Item Summary.pdf
4.RNL (Renewal) FY23 VENDOR-Henry Schein 21-13 Annual Medical Supplies.pdf
5.AR (Award Recommendation) 21-13 Annual Medical Supplies.pdf
6.BID 21-13 Annual Medical Supplies.pdf

Fiscal Note:
There are sufficient funds in account 001.54.5450.526.52.50


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of Change Order 1 to Purchase Order 23-390 to Henry Schein Inc., in the amount of $10,000.00 for a new total of $103,500.00.

j.
Fiscal Year 2024 of Annual Blanket Purchase Orders over $50,000.00. - 23-00513

This item has attachments. 
1.FY 2024 of Annual Blanket Purchase Orders over $50,000.00- 23-00513.pdf
2.County Annual Blanket FY 24 - Updated.pdf

Fiscal Note:
Sufficient funds exist to cover the issuance of the Annual Blanket Purchase Orders. The amount budgeted, accounts and funds all vary.


Strategic Guide:
N/A

  • Recommended Action:

    Approve the issuance of the Fiscal Year (FY) 2024 of Annual Blanket Purchase Orders over $50,000.00.

k.
Sole Source and Purchase Order to Hamilton Medical Inc., in the amount of $67,574.52, for Fire Rescue. - 23-00514

This item has attachments. 
1.SS and PO to Hamilton Medical Inc., $67,574.52, FR - 23-00514.pdf
2.QUOTE Hamilton Medical ACFR.3T1.080223.JJCR.pdf
3.SOLE SOURCE Hamilton Medical 7-2023_clean.pdf
4.TRADE-IN Information.pdf
5.COI Hamilton Medical.pdf

Fiscal Note:
There are Sufficient funds in accounts 001.54.5450.526.46.00 - $5,250; 001.54.5450.526.64.00 - $6,555; 001.54.5450.526.64.00 Project 6195410-FY21 PEMT - $55,769.52.


Strategic Guide:
All Other Mandatory and Discretionary

  • Recommended Action:

    Authorize the Chair to execute the Sole Source to Hamilton Medical Inc. and approve the issuance of a Purchase Order to Hamilton Medical, Inc. in the amount of $67,574.52.

11.
Sheriff's Office

 

a.
Unanticipated Revenue – Sheriff Justice Advocacy Grant (JAG) - 23-00531

This item has attachments. 
1.FY23 Unanticipated Revenue - Sheriff Jag Grant - 23-00531.pdf
2.RESOLUTION 23 - Sheriff JAG grant 2.pdf
3.Sheriff Jag Grant Award.pdf
4.BA - Sheriff Jag Grant.pdf

Fiscal Note:
The Grant Award is $26,475.


056.71.7190.331.2000 - $26,475


056.71.7190.586.91.92 - $16,475


056.71.7190.586.91.93 - $10,000


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve the budget amendment and authorize the chair to sign the resolution

12.
Sustainability, Equity, Economic & Strategic Development Office (SEED)

 

a.
Approval of Budget Amendment for Small Farmer Grant Program - 23-00522

This item has attachments. 
1.Approval of Budget Amendment for Small Farmer Grant Program - 23-00522.pdf
2.BA - Small Farmer Grants.pdf
3.FY21 SMAACA 05-26-21 3PM (2).pdf

Fiscal Note:
Budget amendment JE# 2023-3547 moves $200,000 into fund 052.17.1770.552.82.53 to fund approximately two rounds of Small Farmer Grant requests.


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Approve the budget amendment JE# 2023-3547.

13.
Tax Collector's Office

 

a.
Extension of the 2023 Tax Roll - 23-00469

This item has attachments. 
1.Extension of the 2023 Tax Roll - 23-00469.pdf

Fiscal Note:
Failure to grant this request could delay the mailing and collection of our 2023 November tax bill, which would adversely affect all taxing authorities.


Strategic Guide:
All other Mandatory and Discretionary Services.

  • Recommended Action:

    Move to order the 2023 Tax Roll to be extended prior to completion of the Value Adjustment Board hearings.

U.
Notation for Record

 

V.
Notice of Upcoming Meetings

 

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx

1.
Notice of Upcoming Meetings - 23-00520

This item has attachments. 
1.Notice of Upcoming Meetings - 23-00520.pdf

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    N/A

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