ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

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County Administration Building - Jack Durrance Auditorium
12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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Meetings can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), or online at http://alachua.granicus.com/ViewPublisher.php?view_id=8.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at (352) 374-5275 at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

 

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. (352) 264-6900 ■ Fax (352) 338-7363 ■ TDD call 711 Relay ■ Commissioners’ E-Mail: bocc@alachuacounty.us ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 


Mike Raburn, PhD, GNV Bridge Church - Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and  for the benefit of the Commission. The views or beliefs expressed by the  invocation speaker have not been previously reviewed or approved by the  Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

  • Recommended Action:

    To approve the Regular and Consent Agenda. 

Fiscal Note:
N.A.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Appoint one applicant to a term beginning 10/01/2023 and ending 9/30/2026 for the membership category County Extension Office; appoint one applicant to a term beginning 10/01/2023 and ending 9/30/2026 for the membership category Actively Involved in Agriculture and/or Silviculture; and appoint one applicant to a term beginning 10/01/2023 and ending 9/30/2026 for the membership category Residing in the Unincorporated Area Outside the Urban Cluster Designated in the Alachua County Comprehensive Plan.

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

Fiscal Note:
Costs in Presentation exceed $1M commitment in letter. Total costs for the items the county does not currently have are not yet known. Additional funding has not been identified.


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Hear presentation

Fiscal Note:
The BoCC approved $1,780,247.00 from existing reserves for the Robin Lane, Hills of Santa Fe and Pine Hills Resilient Grants as found on slide 27 of presentation.


Public Works is continuing to seek grant funding to address flooding issues within the County. This presentation identifies $2,576,950 for additional Resilient Grants and Hazard Mitigation Grants local match. The original $1,780,247 would be utilized for local match on applications approved by the Board as they are awarded. Funding above the $1,780,247 will need to be identified if/when the grants are awarded.


Strategic Guide:
Infrastructure

  • Recommended Action:

    • Authorize execution by the Public Works Director of Resilient Florida Grant award agreements.

    • Authorize staff to obtain appraisals and draft contracts for the purchase of certain homes presented in Robin Lane, Hills of Santa Fe, and Pine Hills.

    • Authorize staff to submit grant applications for the acquisition of certain properties on SW 12th Avenue, and

    • Defer the restoration of the Tomoca Hills drainage easement and the construction of a berm along SW 8th Avenue pending the results of grant applications.

The earlier of 5:30 P.M. or at the end of the morning meeting if there is no evening meeting.

Fiscal Note:
County Millage Rate of 7.6414


MSTU Law Enforcement Millage Rate of 3.5678


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Conduct public hearing and adopt the resolutions to approve the proposed FY24 millage rates for the General County and (Municipal Services Taxing Unit) MSTU-Law Enforcement budgets and adopt the FY24 Tentative Budget.

Fiscal Note:
The proposed annual Non-Ad Valorem Assessment rates for Fiscal Year 2023-2024 is an increase of $5.00. This sets the rate to be $10.00 per unit/per month. Approving the request will allow the Sugarfoot Oaks/Cedar Ridge Special Assessment District to receive approximately $99,240 in Non-Ad Valorem Assessment revenue (not adjusted for non-collectibles) to fund community maintenance in the Sugarfoot Oaks/Cedar Ridge Preservation and Enhancement District. The Sugarfoot Oaks/Cedar Ridge Preservation and Enhancement District Community Council held its budget meeting on June 14, 2023. The Sugarfoot Oaks/Cedar Ridge budget shall be incorporated into the FY24 County Budget.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Adopt the Sugarfoot Oaks/Cedar Ridge Special Assessment District Final Non-Ad Valorem Assessments Rates and Final Rate Resolution.

Fiscal Note:
For Fiscal Year 2023-24, the proposed rate increase for Tier 1 is $90.69 and Tier 2 $8.31. The FY24 expected revenue is $21,411,047.16 (011.00.0000.325.2000).


The rate increases fall in line with the five-year plan presented to the Board of County Commission on March 2020.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Adopt the Fire Service Final Assessment Rate Resolution for Fiscal Year 2023-2024 and authorize the Chair to certify the Non-Ad Valorem Assessment Roll to the Tax Collector.

Fiscal Note:
Stormwater Assessments rates of a $50.00 Equivalent Residential Unit (ERU) will generate a maximum estimated $2,900,000 in revenues.


Stormwater Management Funds:


EPD 146.55.5511


PW 146.79.7920


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Adopt the Stormwater Final Assessment Resolution for Fiscal Year 2023-2024 and authorize the Chair to certify the Stormwater Non-Ad Valorem Assessment Roll to the Tax Collector.

Fiscal Note:
Approving the Waste Assessment rates to remain the same as Fiscal Year 2022-2023 will allow the County to collect approximately $11.9 million in non-ad valorem assessments to fund the Universal Curbside Collection, Rural Collection Center, and Solid Waste Management Programs. Estimated revenue is $6.3 million to account 148.76.7600.325.20.00, $1.6 million to account 403.76.7610.325.20.00, and $4 million to account 403.76.7620.325.20.00.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Adopt the Solid Waste Final Assessment Resolution for Fiscal Year 2023-2024 and authorize the Chair to certify the Solid Waste Non-Ad Valorem Assessment Roll to the Tax Collector.

  • Recommended Action:

    To adjourn the meeting. 

Fiscal Note:
This budget amendment addresses two different fiscal issues: use of reserves from General Fund 001 and Municipal Service Tax Unit (MSTU) Law Enforcement – 009 for Department of Revenue (DOR) approved budget for the Property Appraiser and reallocating current budget from completed Facilities Preservation Projects into the future preservation projects.


Excerpt from the Fiscal Year 2023 (FY23) Board Approved Budget Policy:


a.Reserve for contingency requests in the General Fund, Municipal Service Taxing Unit (MSTU) Law Enforcement and Municipal Services Benefit Unit (MSBU) Fire Funds must be approved by the Board of County Commissioners. The Board of County Commission will use the procedures and evaluation criteria set forth in this, and other policies. Such requests will be evaluated as to the:


i.Urgency of the request.


ii.Scope of services to be provided.


iii.Short and long-term fiscal impact of the request.


iv.Potential for alternative methods of funding or providing the service(s).


v.Review for duplication of service(s) with other agencies.


vi.Review of efforts to secure non-County funding.


vii.Discussion of why funding was not sought during the normal budget cycle.


viii.Review of the impact of not funding or delaying funding to the next fiscal year.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve Budget Amendment - 2023-3545

Fiscal Note:
These write-offs are budgeted in the General Fund.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Request the Board to adopt the resolution authorizing the removal of uncollectible accounts from the financial statements and adopt the revised BOCC Comprehensive Collection Policy to include the EMS Billing and Collection Policy effective October 1, 2023:

    1) All of the receivable accounts have allowances for doubtful accounts. The receivable accounts and correlating allowances will be written down by a total amount of $3,901,619.11. A breakdown of this amount by fund and type is provided in the following attachments: (1) by fund: Write-off Summary: (2) by type: see Exhibit A which is the last page of the attached Resolution.

    2) Adopt the revised BOCC Comprehensive Collection Policy which includes Alachua County EMS Billing and Collection Policy.

Fiscal Note:
Fund 242 project 3212905 - $69,422


Fund 242 project 3222906 - $134,925


Fund 242 project 3232903 - $1,624,908


Strategic Guide:
Housing

  • Recommended Action:

    Adopt the resolution and budget amendment, appropriate the revenue, and approve of the State Fiscal Year 2023-2024 funding, along with reallocations for Fiscal Year 2021/2022 (FY21/22) and Fiscal Year 2022/2023 (FY22/23).

Fiscal Note:
NA


Strategic Guide:
Housing

  • Recommended Action:

    Accept and approve the 2022 SHIP Annual Report, and authorize the Chair to execute the SHIP Annual Report and Local Housing Incentives Certification

Fiscal Note:
001.29.2908.562.34.00 - $1,609,875


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Approve the 2023-2024 Contract with the State of Florida, Department of Health for the Operation of the Alachua County Health Department and authorize the Chair to sign the Contract.

Fiscal Note:
VOCA Grant Fund 018 $200,000 interfund loan.


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Approve the agreement, waive County policy regarding Intellectual Property, and approve the inter-fund loan of $200,000.

Fiscal Note:
Not applicable.


Strategic Guide:
All Other Mandatory and Discretionary Services.

  • Recommended Action:

    Approve the County Attorney’s authority to initiate or defend the attached list of cases.

Fiscal Note:
Environmental Protection Department (EPD) will provide $10,000 in matching funds [Fiscal Year 2024 (FY24) budgeted funds in 001-5511] for PFS2407 Lower Santa Fe River Springs Herbicide and Pesticide Study project for additional analytical services.


Funds: 260.55.5511.337.3000Revenue


260.55.5511.537.31.00Expenses


Strategic Guide:
Environment

  • Recommended Action:

    Approve and sign the Resolution and Budget Amendment to recognize $28,140 in unanticipated revenue in Fiscal Year (FY) 2024 to fund 260-5511 (for $20,000 in Project Number 4235501 and $8,140 in Project Number 4235502), approve an Interfund loan of $28,140, and authorize the County Manager to sign the grant agreements.

Fiscal Note:
Sufficient funds exist in tentative Fiscal Year (FY) 2024 proposed budget in account 149.79.7921.538.34.00 for the $162,922 contract obligations for Public Works portion of agreement 13871.


Agreement 13870 authorizes $192,460 to Environmental Protection Department (EPD) in fund 087-5511 and $97,861 to EPD in fund 087-5519 for FY 2024; these amounts are already in the Fiscal Year 2024 (FY24) proposed budget.


Strategic Guide:
Environment

  • Recommended Action:

    Approve and sign both contracts.

Fiscal Note:
Neutral. The funds for the design of this project are available in Fund 146. The amendment assigns them to this project. Funds for construction will be added at a later date.


Fund: 146.55.5511.537.63.98 Project#8235503


Strategic Guide:
Environment

  • Recommended Action:

    Approve the interlocal agreements and budget amendments.

Fiscal Note:
N/A


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Appoint Attorney Aaron Kelley in the Attorney position with a term starting September 1, 2023 and ending August 30, 2026.

Fiscal Note:
On May 16, 2023, the Board of County Commission (Board) directed staff to draft an interlocal agreement with the Town of Micanopy to assume fire services effective October 1, 2023. The Board authorized the addition of 13.0 Full Time Equivalents (FTEs) and the purchase of apparatus, equipment, and a temporary station to be funded from the Municipal Service Benefit Unit (MSBU) reserves. The total estimated cost for year one is $3,755,014 for personnel, operating and capital. The recurring personnel and operating costs are $1,662,207. The costs will be offset by a contribution from the Town of Micanopy of $135,000 annually for 7 years and the elimination of the Fire Services Contract payment from the County to the Town of $250,248.98.


Strategic Guide:
Public Safety

  • Recommended Action:

    Authorize Chair to sign Interlocal Agreement and Lease Agreement with the Town of Micanopy with an effective date of October 1, 2023.

Fiscal Note:
This is a grade change for the 911 Specialist classification from a grade 9 to a grade 10. There is one position, and the current incumbent will receive a 10% increase to the base rate per policy 5-5. Estimated base annual rate change for the incumbent will be from $39,811.82 to $43,793.00.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Request approval of the Fiscal Year 2022 – 2023 revisions to the No-Bargaining Pay Plan.

Fiscal Note:
Sufficient funds of $160,068.00 exist in the Fiscal Year 2024 (FY24) proposed budget, Emergency Rescue Services fund, Account 091.54.5450.526.52.51.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the Solicitation Award of ITB 24-19 Annual Drugs and Medications with Bound Tree Medical, LLC, Henry Schein, Inc., and Life-Assist, Inc.

Fiscal Note:
Sufficient funds exist in the multiple departments using these services: Fleet in accounts 503.141.22.00 and 503.141.23.00, Solid Waste and Resource Recovery in accounts 400.76.7630.534.46.00, 400.76.7660.534.46.00 and 403.76.7610.534.46.00 and Facilities Management in account 001.19.1912.529.46.00.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute Agreement #13877 with M.P.H. Industries, Inc. d/b/a Boone Welding and Powder Coating for (Invitation to Bid) ITB 24-116 Annual Welding Services and Supply Purchases, not to exceed $100,000.00 annually. Additionally, authorize the County Manager, or designee, to sign future amendments which do not increase the annual cost of the Agreement.

Fiscal Note:
Sufficient budget exists in various accounts, but specific accounts will depend on the project. These are rate-based agreements. Gas tax uses, Transportation Trust Fund and Capital Project Funds, Various projects.


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve the following Addendum Agreements and authorize the Chair to sign the agreements:

    #13887 Addendum Agreement with Asphalt Paving Systems, Inc. for Annual Pavement Management Services.

    #13888 Addendum Agreement with Pavement Technology, Inc. for Annual Pavement Management Services.

    #13889 Addendum Agreement with Watson Construction Inc. for Annual Pavement Management Services.

Fiscal Note:
Budget for this project is allocated as follows: $397,386.00 Public Emergency Medical Transportation Program (PEMT)- 001.54.5450.526.62.00 #FY22 6195410 and $169,853.40 - 052.00.0064.525.62.00 #ARP2021x007


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve the Budget Amendment and Solicitation Award and authorize the Chair to execute Agreement #13873 with Hoffman Construction, Inc. for ITB 23-406 Rebid ACFR Training Center Renovations, for a total fiscal impact of $567,239.40.

Fiscal Note:
There are sufficient funds in account 001.54.5450.526.52.51


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of Change Order 1 to Purchase Order 23-650 to Cardinal Health 110 LLC, in the amount of $21,000.00.

Fiscal Note:
There are sufficient funds in accounts 503.141.2200 and 503.141.2300.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of Change Order 4 to Purchase Order 23-137 to Murray Dodge in the amount of $25,000.00.

Fiscal Note:
Sufficient funds exist to cover the issuance of the Annual Blanket Purchase Orders. The amount budgeted, accounts and funds all vary.


Strategic Guide:
N/A

  • Recommended Action:

    Approve the issuance of the Fiscal Year (FY) 2024 of Annual Blanket Purchase Orders over $50,000.00.

Fiscal Note:
There are Sufficient funds in accounts 001.54.5450.526.46.00 - $5,250; 001.54.5450.526.64.00 - $6,555; 001.54.5450.526.64.00 Project 6195410-FY21 PEMT - $55,769.52.


Strategic Guide:
All Other Mandatory and Discretionary

  • Recommended Action:

    Authorize the Chair to execute the Sole Source to Hamilton Medical Inc. and approve the issuance of a Purchase Order to Hamilton Medical, Inc. in the amount of $67,574.52.

Fiscal Note:
The Grant Award is $26,475.


056.71.7190.331.2000 - $26,475


056.71.7190.586.91.92 - $16,475


056.71.7190.586.91.93 - $10,000


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve the budget amendment and authorize the chair to sign the resolution

Fiscal Note:
Budget amendment JE# 2023-3547 moves $200,000 into fund 052.17.1770.552.82.53 to fund approximately two rounds of Small Farmer Grant requests.


Strategic Guide:
Social and Economic Opportunity

  • Recommended Action:

    Approve the budget amendment JE# 2023-3547.

Fiscal Note:
Failure to grant this request could delay the mailing and collection of our 2023 November tax bill, which would adversely affect all taxing authorities.


Strategic Guide:
All other Mandatory and Discretionary Services.

  • Recommended Action:

    Move to order the 2023 Tax Roll to be extended prior to completion of the Value Adjustment Board hearings.

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    N/A

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