ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, January 23, 2024

11:30 A.m. - 4:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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Meetings can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), or online at http://alachua.granicus.com/ViewPublisher.php?view_id=8.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

 

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Bishop Christopher Stokes - The New Beginning Christian Worship Center. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and  for the benefit of the Commission. The views or beliefs expressed by the  invocation speaker have not been previously reviewed or approved by the  Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Approval of a proclamation declaring December 18th 2024, as Matthew Lewey Day in Alachua County, Florida - 24-00074

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim December 18^th, 2023, as Matthew Lewey Day in Alachua County, Florida

2.

Approval of a Proclamation Declaring February 2, 2024, as World Wetlands Day in Alachua County, Florida - 24-00107

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim February 2, 2024 as World Wetlands Day in Alachua County, Florida

3.

Approval of a Proclamation Declaring January 2024, as National Human Trafficking Prevention Month in Alachua County Florida - 24-00108

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim January 2024 as National Human Trafficking Prevention Month in Alachua County Florida

4.

Approval of a proclamation declaring January 2024 as National Radon Action month in Alachua County, Florida - 24-00109

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim January 2024 as National Radon Action Month in Alachua County, Florida

5.

Approval of a proclamation declaring January 21st -27th, 2024, as National Certified Registered Nurse Anesthetist week in Alachua County, Florida - 24-00110

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim January 21^st -27^th 2024 as National Certified Registered Nurse Anesthetist in Alachua County, Florida

G.

Board and Committee Items

1.

Alachua County Veteran Services Advisory Board Annual Work Plan and Accomplishments 2023-2024 - 24-00063

Fiscal Note:
NA

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Hear presentation of Annual Report and Workplan

2.

Children’s Trust of Alachua County Recommendations to the Governor, 23-00192

Fiscal Note:

n/a

Strategic Guide:

Social and Economic Opportunity

• Recommended Action:

  Select three names to recommend to the Governor for consideration in filling the seat being vacated by Dr. Labarta.

H.

Public Comments

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Commission Response to the Public

J.

Items Pulled From Consent

K.

Presentations

1.

Annual Animal Resources Update - 24-00069

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Hear presentation

L.

Action Items

1.

Approval to Negotiate Lease with UF for Animal Resources Site - 24-00071

Fiscal Note:
$3,000,000 will be included in the total project cost when debt is issued to construct. A budget amendment and total funding identification will be included in a final negotiated agreement when it returns to the Board for approval. $1,000,000 is set aside in General Fund – Revenue Recovery for design of a new animal resources facility and $2 million from one-time non-ad valorem reserves.

Strategic Guide:
Infrastructure

• Recommended Action:

  Direct Staff to Negotiate Lease with UF for the New Animal Resources Site to be located at the Swine Unit on UF property

2.

Request Approval of Joint Wild Spaces Public Places Project with the City of Gainesville for the NE 31 Avenue Trail - 24-00090

Fiscal Note:
Not to exceed $875,000 of the City of Gainesville’s allocated $3,333,333 in joint Wild Spaces Public Places partnership project funding.

It should be noted that of the $3,660,000 awarded to the City of Gainesville as part of the 2016 Wild Spaces Public Places ½ cent surtax partnership project funding, only $125,000 has been spent/reimbursed by the County for one City-completed project, as of January 12, 2024.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Joint Wild Spaces Public Places Project with the City of Gainesville for the NE 31 Avenue Trail; authorize the County Attorney’s Office to develop the corresponding agreement; once the agreement is executed by the City of Gainesville, authorize the Alachua County Chair and Clerk to sign.

3.

Request to advertise amendments to the Land Development Code (ULDC) related to Building Design, Development Review, Temporary Use Permits and RVs - 24-00014

Fiscal Note:
Funds are appropriated in the FY24 Budget to cover fees associated with publishing the public hearing advertisement in the general fund, account 001.65.6500.554.49.04 account which is in the operating category and description is legal advertising.

Strategic Guide:
Other Mandatory and Discretionary Services.

• Recommended Action:

  Approve a request to advertise for a Notice of Public Hearing for proposed amendments to the ULDC.

M.

Public Hearings

1.

Z23-000007: A request for a special use permit to allow a 265 ft. Personal Wireless Services Facility (PWSF) on a portion of tax parcel number 07605-000-000. - 24-00039

Fiscal Note:
As part of the application process, the applicant has paid all necessary fees as per the approved fee schedule.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Staff recommends that the Board of County Commissioners approve Z23-000007 with the conditions and bases as listed in the Staff Report.

2.

Public Hearing for Board Consideration to Vacate a Portion of the Unimproved Rights-of-Way in the F.H. Thompson’s Subdivision. - 24-00062

Fiscal Note:
There are fees associated with publishing notice in the Gainesville Sun which are accounted for and budgeted in account 149.79.7910.541.49.00 operating expense category/description other current charges and obligations.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  That the Board adopt the resolution vacating a portion of the unimproved rights-of-way dedicated to the County by the Plat of F.H. Thompson’s Subdivision.

N.

NOTE: This meeting will NOT reconvene at 5:01 PM

O.

Public Comments

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled)

P.

Commission Response to the Public

Q.

Reports and Comments

1.

County Attorney Report

2.

County Manager Report

3.

Board Reports and Commission Comment

R.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

S.

Consent Items

1.

Budget & Fiscal Services

a.

Fiscal Year 2024 Fee Schedule Amendment - 24-00049

Fiscal Note:
These changes allow new fees to be charged for services and adjustments of current fees.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the adjusted Fiscal Year 2024 Fee Schedule

2.

Clerk of the Court

a.

Constitutional Officers’ Quarterly Report Fiscal Year (FY) 2024 Quarter 1. - 24-00068

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept Constitutional Officers’ Quarterly Reports of Budget to Actual Expenditures for FY2024 Quarter 1.

3.

Community Support Services

a.

Unanticipated Revenue for Alachua County Veterans in the form of a donation - 24-00059

Fiscal Note:
Fund 167 Revenue and Expense accounts as shown in Exhibit A.

Strategic Guide:
Social and Economic Opportunity

4.

County Attorney's Office

a.

1.23.24 Litigation Report - Request for authority to initiate or defend. - 24-00084

Fiscal Note:
The County Attorney has budget established in 001.03.0300.514 to be able to initiate or defend cases.

Strategic Guide:
All Other Mandatory and Discretionary Services.

• Recommended Action:

  Approve the County Attorney’s authority to initiate or defend the attached list of cases.

5.

Environmental Protection

a.

Addition of Land Conservation Projects to the Alachua County Forever Active Acquisition List - 24-00060

Fiscal Note:
Lake Forest Creek – Friedman (Fee Simple) - Cost Estimates:

• Alachua County Property Appraiser (ACPA) Value: $60,720*
• Acquisition Due Diligence: $35,700
  • Due Diligence: title work, appraisal, survey, environmental assessment
• Stewardship, initial 10 years: $31,928

• Total estimated cost for acquisition and 10 year Stewardship: $68,228

  
  
  
  

  The current annual property tax revenue of all the project parcels is: $1,554.07

  
  
  
  

  (Exhibit 5)

  
  
  
  

  Lake Forest Creek – Olster (Fee Simple) - Cost Estimates:

  
  

• Alachua County Property Appraiser (ACPA) Value: $98,160*
• Acquisition Due Diligence: $34,200
  • Due Diligence: title work, appraisal, survey, environmental assessment, baseline documentation report
• Stewardship, initial 10 years: $55,107

• Total estimated cost for acquisition and 10-year stewardship: $187,467

  
  
  
  

  The current annual property tax revenue of all the project parcels is: $750.34

  
  

• #16125-000-000 (Ramblewood Properties, Inc – Daryl Olster): $109.30
• #16125 005 000 (Loius and Scott LLP – Ronald Olster): $641.04
  
  

  Estimated acquisition costs for both properties total: $228,780

  
  

  Estimated stewardship costs for the initial 10 years for all properties total: $87,035

  
  
  
  

  *Listed value is based only on what is currently listed on the ACPA website. Actual value will be based on updated appraisals obtained for the property as part of the acquisition process.

  
  
  
  

  Sufficient budget exists in the Wild Spaces Public Places (WSPP) Land Allocation for these costs.

  
  
  
  

  Project 6184160- WSPP-General Operating & Due Diligence: 021.41.4160.537.31.00

  
  
  
  

  Project 6194101-WSPP-Land Acquisition: 021.41.4160.537.61.00

  
  
  
  

  If/when any of these parcels are brought to the Board for acquisition, they may be funded from the new surtax (beginning 1/1/23) with budget in Fund 140 if the WSPP Surtax budget in Fund 021 is exhausted, or if Fund 140 is deemed more appropriate.

  
  
  
  

  (Exhibit 5)

  
  
  
  

  Strategic Guide:
  Environment

  
  

• Recommended Action:

  Approve the addition of the following properties on the Active Acquisition List.

  1.Lake Forest Creek – Friedman (Full Price List)

  2.Lake Forest Creek – Olster (Full Price List)

6.

Fire Rescue

a.

Request to Advertise the Fire Rescue Special Event Ordinance - 24-00067

Fiscal Note:
N/A

Strategic Guide:
Public Safety

• Recommended Action:

  Authorize Staff to advertise a Public Hearing to Consider and Adopt updates to the Fire Rescue Special Event Ordinance

b.

Emergency Medical Services Matching Grant Application and Resolution for ventilator purchase. - 24-00076

Fiscal Note:
The grant application request is for $102,110.44 and requires a 25% local match of $34,036.81 for a total of $136,147.25. There is sufficient budget within the Fire Rescue Operating budget from the Public Emergency Medical Transportation (PEMT) revenue to cover the required local match of $34,036.81 (091.54.5450.526.64.00 #6195410 All). When the grant award document is received the budget amendment will come back before the Board to amend the FY24 Budget.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Grant Application and Resolution for seven (7) Ventilators for the Rural Rescue Units.

7.

Growth Management

a.

Rural Concerns Advisory Committee Appointments - 24-00065

Fiscal Note:
N.A.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint Marie “Mickey” McMillan to a partial term beginning 02/01/2024 and ending 9/30/2026 for the membership category Actively Involved in Agriculture and/or Silviculture.

8.

Procurement

a.

Agreement 13863 with V.E. Whitehurst & Sons, Inc. for BID 23-411 Mill and Resurface NW 23rd Avenue From I-75 to NW 58th Boulevard, Project 917-7914 for Public Works. - 24-00012

Fiscal Note:
The total project budget amount is $10,613,730 after approval of the attached budget amendment from the following funds/amounts: FDOT Grant Fund (329.79.7910.541.63.99) = $1,200,000, Impact Fee-NW Trans District Fund (336.79.7910.541.63.03) = $2,158,465, Transportation Trust Fund (341.79.7910.541.63.03) = $4,655,900 which includes $82,835 from GRU, and Multi-Modal Transportation Mitigation NW District Fund (354.79.7910.541.63.03) = $2,599,365 for this project.

Project code for this task: 9177914 (NW 23^rd Ave from NW 83^rd St to NW 55^th St)

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Award and Agreement 13863 with V.E. Whitehurst & Sons, Inc. for ITB 23-411 Mill and Resurface NW 23rd Avenue From I-75 to NW 58th Boulevard, Project 917-7914, for a total fiscal impact of $8,978,287.24. Also, Fiscal Services is requesting approval of Budget Amendment 24-1035 and Resolution.

b.

Purchase Order to Ring Power, in the amount of $197,270.00 for Environmental Protection, Conservation Lands Division via Public Works. - 24-00043

Fiscal Note:
This is a planned replacement included in the FY24 budget. Budget to cover the cost of the new vehicle is - $59,000 in account 021.41.4160.537.64.00 which is the Wild Spaces Public Places Fund/Expense: Machinery and Equipment purchases and $138,270 in account 506.04.0460.513.64.00 Vehicle Replacement Fund/Expense: Machinery and Equipment.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Ring Power, in the amount of $197,270.00.

c.

Purchase Order to Trane U.S. Inc., in the amount of $2,490,000.00 for Facilities Management. - 24-00058

Fiscal Note:
Project is funded in FY24 in accounts 324.19.1912.519.62.00, 324.19.1912.712.62.00, and 324.19.1912.519.62.20, Project: 9201902 – Court Complex Building/Project with estimated total project budget of $20,000,000.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Trane U.S. Inc., in the amount of $2,490,000.00.

d.

Agreement 13981 with EDA Consultants, Inc. for Request for Proposal (RFP) 23-430 Civil Engineering for the New County Court Complex, for Facilities Management. - 24-00077

Fiscal Note:
Project is funded in the 2022 Capital Improvement-Court Services Building Fund in accounts: 324.19.1912.519.62.00, 324.19.1912.712.62.00, and 324.19.1912.519.62.20, Project: 9201902 – Court Complex Building/Project with estimated total project budget of $20,000,000.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 13981 with EDA Consultants, Inc. for the Civil Engineering of the New County Court Complex.

e.

Addendum Agreement 14051 with Bliss Products & Services, in the amount of $325,990.00, for a Pavilion at Cuscowilla Nature and Retreat Center, for Parks & Open Space. - 24-00082

Fiscal Note:
There is $325,990 to cover the purchase of the pavilion in account 140.41.4126.572.62.00, Project 6204104 Cuscowilla Park: Improvements: Pavilion.

This project is not on the FY24 Adopted Capital Improvement Plan (CIP) nor was this project included in the Parks Master Plan. The idea for this project was developed during camp this past summer.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Addendum Agreement 14051 with Bliss Products & Services, in the amount of $325,990.00.

9.

Public Works

a.

CR 231 at NW 156th Avenue – Intersection Improvements FDOT Local Agency Program (LAP) Agreement - 24-00112

Fiscal Note:
Approve resolution which includes recognizing unanticipated revenue and approving budget amendment which increase the revenue in account 329.79.7910.331.4900 – Intergovernmental Revenues Other Transportation and expense in account 329.79.7910.541.63.99 – Other infrastructure by $2,024 each for a total of $4,048.00.

Strategic Guide:
Infrastructure

• Recommended Action:

  Adopt Resolution for the CR 231 at NW 156th Avenue Intersection Improvements LAP Agreement which includes recognizing unanticipated revenue, approving budget amendment, authorizing the Chair to execute the agreement and authorizing the County Manager, Public Works Director, or County Engineer to execute subsequent agreements related to the

  project.

10.

Risk Management

a.

Examination of Sufficiency of Public Official Bond for County Officers - 24-00072

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Examine and Approve the Public Official Bonds for County Officers

11.

Solid Waste & Resource Recovery

a.

12th Amendment to Agreement #9675 between Alachua County and GFL Solid Waste Southeast - 24-00053

Fiscal Note:
The collection of curbside solid waste is funded through a non-ad valorem assessment. There is $4.67 million budgeted in account 148.76.7600.534.43.00 for expenses attributed to this collection agreement.

Strategic Guide:
Environment

• Recommended Action:

  Approve the 12th Amendment to Agreement #9675 between Alachua County and GFL Solid Waste Southeast, LLC for Solid Waste, Recyclable Materials, and Yard Trash Collection

T.

Notation for Record

1.

Alachua County Forever Land Acquisition Final Closing Costs Summary - 24-00061

Fiscal Note:
WALDO TREE FARM TOTAL ALL COSTS - $453,534.56, COLASANTE TOTAL ALL COSTS - $1,896,071.63, and DINH TOTAL ALL COSTS (ALACHUA COUNTY PORTION) - $428,918.29. These are the final totals for these three properties: individual amounts are listed in the attached report.

Strategic Guide:
Environment

• Recommended Action:

  For informational purposes only. No action necessary

2.

Local Planning Agency and Planning Commission Meeting approved minutes - 24-00087

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  None.

3.

Annual Workplan for Local Planning Agency and Planning Commission - 24-00088

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  None

U.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx