ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, January 13, 2026

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville) starting on the 2nd floor in zones marked 35200. To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Rev. Melissa Pisco, Celebration United Methodist Church. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Presentation of a proclamation recognizing January 17, 2026 as Arbor Day in Alachua County, Florida - 26-00040

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Read and present the proclamation

2.

Employee Length of Service 4th Quarter Recognition 2025 - 26-00010

Fiscal Note:
Purchased 2 retirement plaques and 2 service plaques. Costs covered within the existing approved budget 001.18.1851.513.48.00 (Promotional Activities).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Receive the Presentation

G.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

H.

Public Hearings

1.

Public Hearing to adopt an ordinance to amend Chapter 22 of the Alachua County Code of Ordinances, known as the “Alachua County Procurement Code”. - 26-00035

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt the Signature Authority resolution, adopt the Annual Procurement Renewal Report resolution and adopt the ordinance to amend Chapter 22 of the Alachua County Code of Ordinances, known as the “Alachua County Procurement Code”.

I.

Quasi-Judicial Public Hearings

1.

Z25-000024 – A request to rezone 5.87 acres from R-1b (4-8 units/acre) to R-1a district (1-4 units/acre) adjacent to Greentree Village and Celebration Oaks Phase 1 - 26-00034

Fiscal Note:
There will be no fiscal impacts if the requested zoning change is approved

Strategic Guide:
Housing

• Recommended Action:

  Staff recommends that the Board adopt Resolution Z-25-10 approving the requested zoning change.

J.

Items Pulled From Consent

K.

NOTE: This meeting will NOT reconvene at 5:01 PM

L.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

M.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

N.

Consent Items

1.

Community Support Services

a.

First Amendment to SHIP Agreement with Rebuilding Together North Central Florida Inc. No. 14493 - 25-00992

Fiscal Note:
N/A

Strategic Guide:
Housing

• Recommended Action:

  Approve the Agreement and authorize the Chair to sign the Agreement.

b.

First Amendment to SHIP Agreement with Neighborhood Housing and Development Corporation Inc. No. 14499 - 25-00994

Fiscal Note:
N/A

Strategic Guide:
Housing

• Recommended Action:

  Approve Agreement and authorize the Chair to sign the Agreement.

c.

First Amendment to SHIP and Alachua Habitat for Humanity No. 14498 - 25-00993

Fiscal Note:
N/A

Strategic Guide:
Housing

• Recommended Action:

  Approve the agreement and authorize chair to sign the Agreement

d.

Gainesville Work Camp Prison Rape Elimination Act (PREA) Agreement Renewal - 26-00025

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the renewal of Memorandum of Agreement and Business Associate Agreement and authorize the Chair to sign.

e.

Lawtey Correctional Institute Rape Elimination Act (PREA) Agreement Renewal - 26-00026

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the renewal of Memorandum of Agreement and Business Associate Agreement and authorize the Chair to sign.

f.

Union Correctional Institute Prison Rape Elimination Act (PREA) Agreement Renewal - 26-00027

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the renewal of Memorandum of Agreement and Business Associate Agreement and authorize the Chair to sign.

g.

Florida State Prison Prison Rape Elimination Act (PREA) Agreement Renewal - 26-00024

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the renewal of Memorandum of Agreement and Business Associate Agreement and authorize the Chair to sign.

h.

Reception and Medical Center Prison Rape Elimination Act (PREA) Agreement Renewal - 26-00028

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the renewal of Memorandum of Agreement and Business Associate Agreement and authorize the Chair to sign.

i.

Sante Fe Bridge Community Release Center Prison Rape Elimination Act (PREA) Agreement Renewal - 26-00029

Fiscal Note:
The county’s responsibilities associated with this contract will be funded through existing grant revenues and any remaining expenses are covered by existing General Fund appropriations and no additional General Fund allocation is required.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the renewal of Memorandum of Agreement and Business Associate Agreement and authorize the Chair to sign.

j.

Victim Services Rape Crisis Center Advisory Council Appointments - 26-00032

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  1.    Appoint Khushman Hans to a citizen-at-large vacancy on the Victim Services Rape Crisis Center Advisory Council for term ending 9/30/2027
  2.    Appoint Shereka Nicole Williams to a citizen-at-large vacancy on the Victim Services Rape Crisis Center Advisory Council for term ending 9/30/2027

2.

County Manager's Office

a.

University of Florida Police Department (UFPD) Byrne Grant Award - - 26-00046

Fiscal Note:
Funds up to $13,178.75 will be reimbursed to University of Florida Police Department.

056.71.7190.331.2000, Project #JAGJG186UFPD - FDLE JAG Grant JG186 UFPD (Federal Grants Public Safety)

056.71.7190.529.81.04, Project #JAGJG186UFPD - FDLE JAG Grant JG186 UFPD (Aid to Government Agencies UF Police Department)

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Resolution and Budget Amendment to recognize unanticipated revenue.

3.

Environmental Protection

a.

Recognize Unanticipated Revenue – Water Conservation Cost Share Program - 26-00014

Fiscal Note:
The St. Johns River Water Management District is providing the county with $5,450.45 towards this project and the Department will be providing a $12,494.55 match from existing FY26 General Fund and Stormwater funds (accounts 001.55.5511.537.46.00 and 146.55.5511.537.46.00). Budget from other tasks will be reallocated for this expense. This grant is being administered in Fund 260, the Water Conservation Grant Fund in project: SJRWMD41789.

Revenue: 260.55.5511.334.3900 (State Grants-Physical Environment)

Expense: 260.55.5511.537.46.00 (Repairs and Maintenance)

Strategic Guide:
Environment

• Recommended Action:

  Approve and sign the Resolution and corresponding budget amendment to recognize unanticipated revenue of $5,451 in FY26 to Fund 260, Water Conservation Grant Fund.

b.

Addition of Land Conservation Projects to the Alachua County Forever Active Acquisition List – Ag. Easement Category - 26-00050

Fiscal Note:

Paynes Prairie Additions – Browns Organic Farm (Agricultural Conservation Easement) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship (Agricultural Conservation Easement): $483,850

The current annual property tax revenue of all the project parcels is: $481.68

Paynes Prairie Additions – Siembra Farm with Flairy Farm parcel (Agricultural Conservation Easement) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship (Agricultural Conservation Easement): $180,045

The current annual property tax revenue of all the project parcels is: $1,433.38

Purchase and annual monitoring will be funded from the Wild Spaces and Public Places surtax.

Additional details can be found in Exhibits 2 and 3.

Strategic Guide:
Environment

• Recommended Action:

  Approve the addition of the following property or properties on the Active Acquisition List, agricultural easement category:
  1. Paynes Prairie Additions – Brown’s Organic Farm LLC (Full Price List) 
  2. Paynes Prairie Additions – Siembra Farm with Flairy Farm Parcel (Full Price List with Siembra Farm designated as keystone parcels)

c.

Addition of Land Conservation Projects to the Alachua County Forever Active Acquisition List - 26-00038

Fiscal Note:
Watermelon Pond – Whitehurst (Fee Simple) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship: $6,781,005

The current annual property tax revenue of all the project parcels is: $2,935.83

Purchase and maintenance would be funded from the Wild Spaces Public Places surtax.

Additional details can be found in Exhibits 3 and 4.

Strategic Guide:
Environment

• Recommended Action:

  Approve the addition of the following property on the Active Acquisition List

  1. Watermelon Pond – Whitehurst (Full Price List)

4.

Fire Rescue

a.

First Amendment to the Interlocal Agreement with the Alachua County School Board for Fire Prevention Services and Inspections - 26-00006

Fiscal Note:
The revenue will be budgeted in the MSBU-Fire fund (011.54.5480.342.5001 Annual Fire & Life Safety Inspections).

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the First Amendment to the Interlocal agreement between Alachua County and the School Board of Alachua County

b.

2025-26 Emergency Medical Services (EMS) Trust Grant Award - 26-00007

Fiscal Note:
The Florida Department of Health has awarded $32,497.20 to the County under the 2025–2026 EMS County Grant Program. The funds will be used to purchase EMS equipment and supplies $31,847.26 (014.54.5450.526.52.00 #EMSTrust2526 Operating Equipment) and $649.94 to the North Central Florida Trauma Agency (014.54.5450.526.54.40 #EMSTrust2526 Memberships)

There is no required match, however, an interfund loan in an amount not to exceed $32,497.20 is required for cash flow purposes. The grant will be paid out to the County in four quarterly payments of $8,124.30 each.

Strategic Guide:
Public Safety

• Recommended Action:

  Accept the FY2025-26 EMS Trust Grant Award, adopt the Resolution accepting and allocating the unanticipated grant revenue, and approve the budget amendment.

5.

Growth Management

a.

Replat for Farms of Kanapaha Lot 41 - 26-00047

Fiscal Note:
None

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  The Development Review Committee reviewed the Replat at its December 18, 2025 hearing and recommended that the BoCC approve the Replat based on a finding of consistency with Florida Statutes, the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code.

6.

Procurement

a.

Award and Agreement with Watson Construction Company, LLC (14799), for Bid 25-556-LC Intersection Improvements at SW 24th Avenue & SW 122nd Street for Public Works. - 25-01005

Fiscal Note:
With approval of the attached budget amendment moving $1,160,000 funds from project 9237908 - NE1 St/CR2082/CR234 Major) PP Maint. Office to US441 to 9197901-FY22-Traffic Signal - Intersection Improvements at SW 24th Avenue & SW 122nd Street, the total budget for this project is $1,699,667 in account 341.79.7910.541.63.01 (Transportation Trust Fund-TIP-Infrastructure).

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 14799 with Watson Construction Company, LLC, substantially in the form attached to this agenda item, for Bid 25-556-LC Intersection Improvements at SW 24th Avenue & SW 122nd Street, for a total fiscal impact of $1,424,063.85. Approve the budget amendment moving funds from project 9237908 - NE1 St/CR2082/CR234 Major) PP Maint. Office to US441 to 9197901-FY22-Traffic Signal - Intersection Improvements at SW 24^th Avenue & SW 122^nd Street.

b.

Award and Agreement for Bid 26-09-LC Annual Hydroseed with Native Wildflower Mix and Seed for Public Works. - 26-00044

Fiscal Note:
Public Works budgeted $16,500 in account: 146.79.7920.541.46.00 (Repairs and Maintenance) and $3,500 in account: 149.79.7900.541.46.00 (Repair and Maintenance). Additionally, this bid could be used on specific projects so any projects this bid is used on should include hydroseeding as part of the budget.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 14936 with Hydrograss Technologies, Inc., substantially in the form attached to this agenda item, for Bid 26-09-LC Annual Hydroseed with Native Wildflower Mix and Seed, in the amount not to exceed $75,000.00 per fiscal year.

c.

Award and Purchase Order for Bid 25-552-LCC Alachua County Central Warehouse Fencing for Facilities Management. - 26-00012

Fiscal Note:
Facilities budgeted $100,000 in account 001.19.1919.519.62.00 (Buildings), Project 8241901-Maintenance-Warehouse FY26

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award of Bid 25-552-LCC and issuance of a Purchase Order in the amount of $93,000.00 to Drummond Construction Group for Alachua County Central Warehouse Fencing.

d.

Change Order 1 to Blanket Purchase Order 26-499 with Elite Towing, in the amount of $25,000.00 for Public Works. - 26-00020

Fiscal Note:
Public Works is increasing account 503.141.2300 (Inventories-Commercial Services) by $25,000.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Blanket Purchase Order 26-499 with Elite Auto Center of Gainesville, FL, Inc. d/b/a “Elite Towing”, in the amount of $25,000.00. The revised Blanket Purchase Order is $75,000.00.

e.

Change Order 1 to Blanket Purchase Order 26-793 with Napa Auto Parts, in the amount of $5,000.00 for Public Works. - 26-00021

Fiscal Note:
Public Works is increasing account 503.141.2200 (Inventories-Parts & Materials) in the amount of $5,000, po also has accounts 503.141.2300 (Inventories-Commercial Services) and 503.11.1100.519.52.01 (Tools non-capital) on the purchase order.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Blanket Purchase Order 26-793 with Napa Auto Parts, in the amount of $5,000.00. The revised Blanket Purchase Order is $101,500.00.

f.

Change Order 1 to Blanket Purchase Order 26-494 with Cumberland International Trucks, Inc., in the amount of $20,000.00 for Public Works. - 26-00022

Fiscal Note:
Public Works is increasing the account 503.141.2200 & 503.141.2300 (Inventories-Material) in the amount of $20,000.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Blanket Purchase Order 26-494 with Cumberland International Trucks, Inc., in the amount of $20,000.00. The revised Blanket Purchase Order is $145,000.00.

g.

Change Order 1 to Purchase Order 22-1367 with Leesburg Concrete Company, Inc., in the amount of $2,388.00 for Parks and Open Spaces. - 26-00031

Fiscal Note:
Sufficient funds exist in 140.41.4100.572.62.00, Project 6194106 Poe Springs Park: New Construction: Restroom.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Purchase Order 22-1367 with Leesburg Concrete Company Inc., in the amount of $2,388.00. The revised Purchase Order is $135,288.00.

h.

First Amendment to Agreement with Recycling Services of America, Inc. (14733), for Solid Waste and Resource Recovery. - 26-00023

Fiscal Note:

SWRR has budgeted $93,000 in account 405.76.7620.534.34.00 (other services- contractual services) for this contract in FY26, the current purchase order is for $93,000 with approximately $82,000 being spent in FY25. If additional funds are needed to increase the Purchase Order, they will need to come from other accounts or fund reserves.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute First Amendment to Agreement 14733 with Recycling Services of America, Inc., substantially in the form attached to this Agenda Item, in the amount not to exceed $130,000.00 per fiscal year.

i.

Fourth Amendment to Agreement with Premise Health Employee Solutions, LLC (11320). - 26-00013

Fiscal Note:
$1,500,000 budgeted in FY26 to cover this expense.

Health Insurance Fund: 507.04.0490.519.31.60

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Fourth Amendment to Agreement with Premise Health Employee Solutions, LLC (11320).

j.

Purchase Order to Zencity Technologies US Inc., in the amount of $93,000.00 for the County Manager’s Office. - 26-00008

Fiscal Note:
FY26, $93,000.00 is budgeted in account 001.04.0490.519.54.80 (Books Publications Subscriptions and Memberships) for this expense.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order 2026-0064 to Zencity Technologies US Inc., in the amount of $93,000.00.

k.

Purchase Order to Alta Construction Equipment Florida, in the amount of $523,368.00 for Public Works. - 26-00017

Fiscal Note:
The purchase order is charged to account: 400.76.7630.534.64.00 (Machinery & Equipment over $15,000).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Alta Construction Equipment Florida, LLC, in the amount of $523,368.00.

l.

Purchase Order to Alan Jay Fleet Sales, in the amount of $78,637.00 for Public Works. - 26-00018

Fiscal Note:
The purchase order is charged to account: 021.41.4160.537.64.00 (Machinery & Equipment over $15,000).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Alan Jay Fleet Sales, in the amount of $78,637.00.

m.

Purchase Order to Stertil-Koni, in the amount of $284,355.55 for Public Works. - 26-00019

Fiscal Note:
The $284,355.55 is budgeted in account: 503.11.1100.519.64.00 (Machinery & Equipment over $15,000).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Stertil-Koni, in the amount of $284,355.55.

n.

Purchase Order to OEC Business Interiors, in the amount of $155,751.36 for Fire Rescue. - 26-00033

Fiscal Note:
The Board allocated $500,0000.00 (091.54.5450.526.99.24 Unallocated Appropriations #6195410-ALL PEMT) from the FY25 Florida Public Medical Transportation (PEMT) program to replace outdated furnishings and the audio-visual equipment for the Emergency Operations Center. The total cost of furniture replacement by OEC is $155,751.36.

Of this amount:

· $80,528.38 is attributable to EMS related needs and is an appropriate use of PEMT revenue (091.5450.526.52.00 Operating Equipment #6195410-ALL PEMT).

· $28,657.50 is related to Fire Rescue and should be funded from the MSBU-Fire Fund (011.5480.522.52.00 Operating Supplies).

· $17,591.27 supports the Mobile Integrated Health Clinic program and will be charged to the grant fund 138 (138.54.5413.526.52.00 #MIHC2526).

· $28,974.21 is for the E911 Offices and will be charged to the E911 Fund 126 (126.54.5440.529.52.00 Operating Equipment).

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the issuance of a purchase order to OEC Business Interiors, Inc. in the amount of $155,751.36.

o.

Purchase Order to AVI-SPL Inc., in the amount of $396,350.94 for Fire Rescue. - 26-00042

Fiscal Note:
The total cost for the Emergency Operations Center Audio/Visual system is $396,350.94.

$99,235.84 -001.54.5430.525.31.00 Professional Services #8211903-Renovations

$47,342.94 -001.54.5430.525.46.00 Repairs and Maintenance #8211903-Renovations

$149,484.66 - 001.54.5430.525.52.00 Operating Equipment #8211903-Renovations

$100,287.50 -001.54.5430.525.64.00 Machinery & Equipment >$15,000.00 #8211903-Renovations

Use of General Fund Reserves in the amount of $396,352.00 for the purchase (001.0440.590.99.20 Other Uses Appropriated Reserves) this will leave a remaining reserve balance of $11,242,603.00.

Reserve Explanation and Budget Amendment Attached.

Excerpt from the Fiscal Year 2026 (FY26) Board Approved Budget Policy:

7.Budgeted Reserve for Contingency

A.Reserve for contingency requests in the General Fund, MSTU Law Enforcement and MSBU Fire Funds, and Stormwater Fund and Gas Tax Fund must be approved by the Board of County Commissioners. The Board will use the procedures and evaluation criteria set forth in this, and other policies. Such requests will be evaluated as to the:

I.Urgency of the request

The County-owned Armory is currently undergoing renovation to serve as the new Fire Rescue Headquarters and Emergency Operations Center (EOC). Part of the transition requires the replacement of critical audio-visual equipment that supports the EOC operations.

II.Scope of services to be provided.

A comprehensive, integrated audio/visual system designed to support real-time communication, information sharing, and operational coordination within the Emergency Operations Center.

III.Short and long-term fiscal impact of the request

This purchase will have a short-term impact on the General Fund Reserves; however, it includes a three-year warranty, service support, and maintenance coverage. No additional repair or maintenance costs are anticipated during that period.

IV.Potential for alternative methods of funding or providing the service(s)

No alternative funding sources were identified that would be appropriate or eligible to cover this expenditure

V.Review for duplication of service(s) with other agencies

There is no duplication of services.

VI.Review of efforts to secure non-County funding.

There are no viable non-County funding sources available to support this project.

VII.Discussion of why funding was not sought during the normal budget cycle.

The scope and system configuration/design requirements were not known during the regular budget development cycle, preventing the project from being planned or funded at that time.

VIII.Review of the impact of not funding or delaying funding to the next fiscal year.

If the audio/visual system is not replaced, the EOC’s operational readiness will be significantly compromised during activations. Critical information sharing, coordination, and decision-making would be hindered. In addition, the EOC would be unable to support essential non-emergency functions such as training and meetings, limiting its overall availability and utility.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the issuance of a purchase order to AVI-SPL Inc. in the amount of $396,350.94. At Fiscal Services’ request, deem the attached budget request evaluation sufficient and approve the use of General Fund Reserves in the amount of $396,352.00 for the purchase and installation of an audio/visual system for the Emergency Operations Center at the new Fire Rescue Headquarters. Approve Budget Amendment 26-682 to move the necessary funds.

p.

Second Amendment to Agreement with Skyline Elevators Inc. (14393) for Facilities Management. - 26-00009

Fiscal Note:
The FY26 Facilities Budget has $111,590.00 of Operating Expense allocated for elevator repair and inspection in the following accounts: 001.19.1912.519.46.00; 001.19.1912.529.46.00; 001.19.1912.712.46.00 (Repairs and Maintenance) and 001.19.1912.519.46.80; 001.19.1912.529.46.80 and 001.19.1912.712.46.80 (Repairs and Maintenance Contracts).

The budgeted amount covers all monthly and annual preventative maintenance and inspections, plus the 5-year inspections itemized out in the contract. If repair costs exceed the encumbered amount, funds will be moved within the Facilities budget to cover those costs as the NTE for the contract is $152,000.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the Second Amendment to Agreement with Skyline Elevators Inc. (14393), in the amount NTE $152,000.00 per fiscal year.

7.

Public Works

a.

Special Pay Hydrograss Technologies, Inc. - 26-00043

Fiscal Note:
Approve payment of special pay to Hydrograss Technologies, Inc for Invoice 10188 in the amount of $8,712.00 from account: 146.79.7920.541.46.00 (Repair and Maintnenance)

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve special pay request for Hydrograss Technologies, Inc – Invoice 10188 in the amount of $8,712.00

8.

Risk Management

a.

Examination of Sufficiency of Public Official Bond for County Officers - 26-00016

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Examine and Approve the Public Official Bonds for County Officers

O.

Notation for Record

1.

Alachua County Veteran Services Advisory Board Minutes - 25-00998

Fiscal Note:
NA

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  No action Necessary. For informational Purpose only.

2.

Recreation and Open Space Committee Minutes – Oct. 9, 2025 - 26-00041

Fiscal Note:
None

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  No action Necessary. For informational Purpose only.

3.

Equity Advisory Board – October 16, 2025 Minutes - 26-00011

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  No action necessary. For informational purposes only.

4.

Land Conservation Board (LCB) Approved Minutes - 26-00039

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  No action necessary; for informational purposes only

5.

Agricultural Land Conservation Board (ALCB) Approved Minutes - 26-00051

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  No action necessary; for informational purposes only

6.

Alachua County Affordable Housing Advisory Committee Minutes - 26-00053

Fiscal Note:
NA

Strategic Guide:
Housing

• Recommended Action:

  No action Necessary. For informational Purpose only.

P.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx