ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, March 25, 2025

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville) starting on the 2nd floor in zones marked 35200. To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Reverend Ryan Hope Travis, Unity of Gainesville, FL. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Presentation of a proclamation recognizing April as Water Conservation Month in Alachua County, Florida - 25-00209

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Read and present the proclamation

2.

Presentation of a proclamation recognizing the week of March 16th as National Safe Place Week in Alachua County, Florida - 25-00235

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Read and present proclamation

3.

Presentation of a proclamation declaring March as National Athletic Training Month in Alachua County, Florida - 25-00214

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Read and present the proclamation

G.

Board and Committee Items

1.

Rural Concerns Advisory Committee Update – Annual Workplan and Accomplishments Report - 25-00189

Fiscal Note:
The item is an informational presentation to the Board and has no direct fiscal impact.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Hear presentation

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Action Items

1.

Renaming of the Budget Inn and Scottish Inn - 25-00202

Fiscal Note:
NA

Strategic Guide:
Housing

• Recommended Action:

  Select names for the renaming of the Budget Inn and Scottish Inn

J.

Presentations

1.

Public Safety Radio Enhancement Presentation - 25-00187

Fiscal Note:
Funding Options:

1. Virtual Prime, Geographically Redundant Prime, Multiprotocol Label Switching – $2,100,000
2. Virtual Prime, Geographically Redundant Prime, Multiprotocol Label Switching, Cirrus Central Core – Year 1 $2,750,000, Year 2-5 $175,000 per year, Tower Sites $125,000 and annual recurring cost of fiber (currently $175,000 per year) will increase based on negotiations
3. Virtual Prime, Geographically Redundant Prime, Multiprotocol Label Switching, Cirrus Central Core – 5-Year package price $3,107,711, Tower sites $125,000, and annual recurring cost of fiber (currently $175,000 per year) will increase based on negotiations

    

The funding source will be identified once the decision of which option is made. Options include infrastructure surtax, resiliency grant, increase to Law Enforcement MSTU and Fire Assessment, one-time user assessment charge, and bonds.

Strategic Guide:
Public Safety/Infrastructure

• Recommended Action:

  Hear presentation on status of the Public Safety Radio System (PSRS) since acquisition and seek direction for enhancements to bolster resiliency and redundancy. Staff will explore funding options to support necessary improvements during budget development.

2.

Presentation: Fire Rescue Community Health Plan - 25-00216

Fiscal Note:
A consultant will be used within the Manager’s approval threshold, not to exceed $50,000. There is sufficient funds to cover this expenditure within the Closing Health Care Disparities (Cat 3.14) project funding currently allocated to the Community Health Care Worker program (052.29.0064.569.34.00 Project ARP2021x013 Contractual Services). Future cost of the program will be brought to the BoCC during the FY26 budget development.

Strategic Guide:
Public Safety

• Recommended Action:

  Hear Presentation

K.

Public Hearings

1.

Z25-000002 – A Request to Amend Section 402.113 of the Unified Land Development Code (ULDC) regarding criteria for approval of special exceptions - 25-00206

Fiscal Note:
There will be no budgetary impacts from the requested amendments

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Staff recommends that the Board should first convene as the Land Development Regulation Commission (LDRC) and find the proposed amendments consistent with the Alachua County Comprehensive Plan. The Board should then reconvene as the BoCC and adopt Ordinance 2025 – XX approving the requested ULDC amendments.

2.

Adoption Hearing For County-Initiated Amendments To The Unified Land Development Code (ULDC) For Public Road Access, Zoning Setback Affidavit, Survey Monuments, Parking. - 25-00199

Fiscal Note:
Costs related to the amendment to be included in Municode are covered in the FY25 budget in account 008.65.6500.554.49.04 (other charges) There is no fiscal costs associated with advertisement as this item will be published on the County’s “Public Notices” page.

Strategic Guide:
All Other Mandatory and Discretionary Services.

• Recommended Action:

  1. Convene as the Land Development Regulation Commission and find the ULDC amendments consistent with the Alachua County Comprehensive Plan.

  2. Reconvene as the Board of County Commissioners and approve the ordinance and authorize the Chair’s signature on the ordinance.

L.

Items Pulled From Consent

M.

NOTE: This meeting will NOT reconvene at 5:01 PM

N.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

O.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

P.

Consent Items

1.

Commission Services Office

a.

Presentation of a proclamation declaring March 23rd through March 29th, 2025 as World Masters Athletic Week in Alachua County Florida - 25-00210

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Read and present the proclamation

2.

Community Support Services

a.

988 Suicide and Crisis Lifeline Network Agreement with Vibrant Emotional Health, Inc. - 25-00190

Fiscal Note:
There is no cost associated with the agreement.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the 988 Suicide and Crisis Lifeline Network Agreement with Vibrant Emotional Health, Inc. and authorize the Chair to execute it.

b.

Gun Violence Prevention Grant Evaluation Team Recommendation for Awards – RFA 25-44-PM - 25-00183

Fiscal Note:
There is $50,000 available in account 001.29.2973.569.82.00 Aid to Private Organizations for these Gun Violence Prevention Grant awards.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the recommendations of the Grant Review Committee and authorize the County Manager to execute agreements with the entities on behalf of the County.

3.

County Manager's Office

a.

Request to Advertise Updates to Chapter 29 – Art in Public Places - 25-00192

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Authorize staff to advertise updates to Chapter 29 – Art in Public Places

4.

Fire Rescue

a.

FY22 and FY23 Assistance to Firefighters Grant (AFG) Award Interfund Loan Requests - 25-00191

Fiscal Note:
The FY22 AFG Award is a reimbursable grant in the amount of $570,954.54 accounted for in Fund 080. It required a 10% match that has already been transferred to the fund. For cash flow purposes, Fund 080 will need a loan up to $570,955 to facilitate paying invoices.

The FY23 AFG Award is a reimbursable grant in the amount of $661,704.54 accounted for in Fund 081. It required a 10% match as well and the match has been transferred to the fund. For cash flow purposes, Fund 081 will need a loan up to $661,705 to facilitate paying invoices.

Strategic Guide:
Public Safety

• Recommended Action:

  Authorize an interfund loan up to $570,955 for the FY22 AFG in Fund 080 and an interfund loan up to $661,705 for the FY23 AFG in Fund 081.

b.

Recognize and appropriate unanticipated interest earned on the FY2022-2023 Emergency Medical Services Trust Grant - 25-00193

Fiscal Note:
The State of Florida has authorized the rollover of $98,161.11 in prior year grant funds which includes unanticipated earned interest of $8,305.00. The 2023-2024 EMS Trust grant award is $39,734.92 for a total budget that must be spent by May 31, 2025, of $137,897.00 (014.54.5450. various #3245402). The resolution and budget amendment recognizes and appropriates the unanticipated interest earned of $8,305.00 (014.54.5450.526.52.00 #3245402 Operating Supplies)

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the resolution and budget amendment to recognize and appropriate unanticipated interest earned on the FY2022-2023 Emergency Medical Services Trust Fund Grant of $8,305.00

5.

Growth Management

a.

Final Plat for Tara Vista Phases 1 and 2 - 25-00203

Fiscal Note:
None

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  The Development Review Committee reviewed the Revised Final Development Plan and Plat at its February 20, 2025 hearing and recommended the Board of County Commissioners approve the Plat for Phase 1 and Phase 2 based on a finding of consistency with Florida Statutes, the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code.

b.

Comprehensive Plan Evaluation & Update Notification Letter to State - 25-00201

Fiscal Note:
There is no cost associated with this item.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the attached letter for signature by the Chair notifying the Florida Department of Commerce that updates to the Alachua County Comprehensive Plan are necessary to reflect changes in state statutory requirements, as required by Sec. 163.3191(1), Florida Statutes.

6.

Human Resources

a.

Fiscal Year (FY) 2025 Revisions to the Non-Bargaining Pay Plan add Public Works GIS Coordinator - 25-00197

Fiscal Note:
The Public Works GIS Coordinator is a (re)classification of an existing position; it is a filled position

that will result in an hourly increase from $ 25.6888 to 35.3981.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2025 revisions to the Non-Bargaining Pay Plan.

7.

Procurement

a.

Award and Agreement with Anderson Columbia Co., Inc. (14345), for Bid 25-513-LC Major Rehabilitation on County Road 234 for Public Works. - 25-00196

Fiscal Note:
Amount for project contract of $3,815,076.67 including contingency of 5% is budgeted in the Transportation Trust Fund in account 341.79.7910.541.63.99 with the account description of Infrastructure.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Award and Agreement, and authorize the Chair to execute Agreement, with Anderson Columbia Co., Inc. (14345), for Bid 25-513-LC Major Rehabilitation on County Road 234, for a total fiscal impact of $3,815,076.67 Project 9237908.

b.

Award to Ad-Wear & Specialty of Texas, Inc. for Bid 25-202-MM Annual Purchase of Uniform T-Shirts for Alachua County Fire Rescue. - 25-00198

Fiscal Note:
Fire Rescue has $34,000.00 in available budget for uniform t-shirts (011.54.5480.522.52.70 Uniforms $17,000.00 and 091.54.5450.526.52.70 Uniforms $17,000.00).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award of Bid 25-202-MM Annual Purchase of Uniform T-Shirts for Alachua County Fire Rescue to Ad-Wear & Specialty of Texas, Inc.

c.

Purchase Order to Matthews Bus Alliance, Inc., in the amount of $210,266.00 for Cuscowilla Park via Public Works. - 25-00200

Fiscal Note:
Amount for purchase of $210,266.00 is budgeted in account 001.04.0492.572.64.00 (machinery & equipment > $15,000)

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Matthews Bus Alliance, Inc., in the amount of $210,266.00.

d.

Purchase Order to Safeware Inc. in the amount of $68,528.00, for Fire Rescue. - 25-00213

Fiscal Note:
Alachua County has been approved to relinquish three (3) noncompliant drones to the Florida Department of Law Enforcement which are eligible for reimbursement not to exceed $25,000 per compliant drone. This purchase will replace 2 of the 3 noncompliant drones.

Funds are budgeted under 083.54.5480.522-various, project # 3542508.

This purchase is from accounts:

011.54.5480.522.46.00 (Repairs and Maintenance Services Repairs) Project 6195409-FY25 Unmanned Aerial Systems $1,317.00,

011.54.5480.522.54.80 (Books Publications Subscriptions and Memberships), Project 6195409-FY25 Unmanned Aerial Systems $7,947.00,

083.54.5480.522.46.00 (Repairs and Maintenance Services Repairs) Project 3542508 Drone Replacement Program 3x120, $7,864.00

083.54.5480.522.52.00 (Operating Supplies) Project 3542508 Drone Replacement Program 3x120, $2,952.00

083.54.5480.522.64.00 (Machinery & Equipment >$15,000) Project 3542508 Drone Replacement Program 3x120, $39,184.00

091.54.5450.526.46.00 (Repairs and Maintenance Services Repairs) Project 6195409-FY25 Unmanned Aerial Systems, $1,317.00

091.54.5450.526.54.80 (Books Publications Subscriptions and Memberships), Project 6195409-FY25 Unmanned Aerial Systems, $7,947.00

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Safeware Inc. in the amount of $68,528.00.

e.

Purchase Order to Opengov Inc., in the amount of $79,979.20 for the Office of Management and Budget. - 25-00219

Fiscal Note:
Budget is available in account 001.17.1720.513.54.80 (Books, Publications, Subscriptions & Memberships)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Opengov Inc., in the amount of $79,979.20.

f.

Award and Agreement with Gray Construction Services, Inc. (14470), for Bid 25-522-LC Transformation of County Facility to Permanent Supportive Housing (Budget Inn), for Facilities Management. - 25-00226

Fiscal Note:
Facilities Management has $3,693,543.00 budgeted in account 202.29.2963.554.34.00 Other Contractual Services, Project 9212901. Funds are available through the Federally-Funded Community Development Block Grant (CDBG) CARES (22CV-S25) Subgrant Agreement from the office of Department of Commerce (FloridaCommerce).

Recognize $400,000 in unanticipated revenue from the State of Florida. If funding is not received from the State, funding from Funds 203 CDBG Neighborhood Stabilization and 207 CDBG FY11 Neighborhood Stabilization could be used for this purpose.

Strategic Guide:
Housing

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement with Gray Construction Services, Inc. (14470), for Bid 25-522-LC Transformation of County Facility to Permanent Supportive Housing (Budget Inn), for a total fiscal impact of $4,089,435.00.

Q.

Notation for Record

1.

Report of Contracts signed by County Manager or Designee in the month of January and February 2025. - 25-00131

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only. The report and a copy of the contracts have been submitted to the Clerk for inclusion into the minutes.

2.

Infrastructure Surtax Oversight Board - November 19, 2024 Minutes - 25-00194

Fiscal Note:
N/A

Strategic Guide:
Infrastructure

• Recommended Action:

  No action necessary. For informational purposes only.

3.

Economic Development Advisory Committee January 23, 2025 Minutes - 25-00204

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only.

4.

Rural Concerns Advisory Committee Minutes of November 19, 2024, and January 21, 2025 - 25-00205

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No Action necessary. For Informational purposes only

5.

Environmental Protection Advisory Committee (EPAC) Minutes Sept 2024-Jan 2025 - 25-00208

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  No action necessary. For informational purposes only

6.

Arts Council – February 3, 2025 Minutes - 25-00215

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only.

R.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx