ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, August 13, 2024

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Pastor Gerard Duncan, Prayers By Faith Ministries. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Retirement Recognition for Gerald Bailey - 24-00678

Fiscal Note:
NA

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Acknowledging Gerald Bailey for 36 years of service with Alachua County

2.

2024 County Alliance for Responsible Environmental Stewardship (CARES) Recipient Recognition of Hodge Farms, Newberry, FL - 24-00673

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Recognize Hodge Farms, Newberry, FL as the 2024 CARES Recipient

G.

Board and Committee Items

1.

Alachua County Housing Authority Board Appointments - 24-00686

Fiscal Note:
N/A

Strategic Guide:
Housing

• Recommended Action:

  Appoint one Citizen at Large with a term ending Jul. 31, 2028, one Tenant with a term ending Jul. 31, 2028, and one Tenant Alternate with a term ending Jul. 31, 2027

2.

Appoint Two (2) Citizen at Large and One (1) Alternate Member to the Historical Commission - 24-00725

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint Two (2) Citizen at Large (one with a Term Ending April 30, 2025 and one with a term ending April 30, 2026) and One (1) Alternate (with a Term Ending April 30, 2026) to the Historical Commission.

3.

Recreation and Open Space Committee Update - 24-00730

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Hear presentation

4.

Infrastructure Surtax Oversight Board FY 24 1st Quarter Presentation - 24-00718

Fiscal Note:
N/A

Strategic Guide:
Infrastructure

• Recommended Action:

  Hear presentation

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Action Items

1.

Interlocal Agreement Between Alachua County and the Alachua County Sheriff’s Office for a Radio Maintenance Program - 24-00672

Fiscal Note:
Alachua County currently has an agreement with the Alachua County Sheriff’s Office (ACSO) which funds a .5 FTE to provide radio maintenance. This will continue with the new agreement. The proposed agreement will allow ACSO to invoice the County for their time spent and materials purchased to manage the daily maintenance and operation of the radio system. In addition, the County will reimburse ACSO an amount not to exceed $50,000.00 (072.54.5425.529.64.00 Capital & Machinery) for the purchase of a vehicle to be used by the Radio System Manager. Beginning in FY25, the Personal Services budget for the Radio Manager 1.0 FTE will be included in the ACSO budget transfer. This amount is tentatively budgeted at $125,240.00 (072.54.5425.529. various personal services line items). The ACSO will invoice the County for any parts and tools estimated at $15,000.00 annually (072.54.5425.529.46.00 Repairs & Maintenance).

Strategic Guide:
Public Safety

• Recommended Action:

  Authorize Chair to sign the Interlocal Agreement between Alachua County and ACSO.

2.

Request Approval of Joint Wild Spaces Public Places Project with the Town of Micanopy - 24-00700

Fiscal Note:
Not to exceed $85,000 as earmarked to the Town of Micanopy for our 2016 surtax funded joint partnership project. 021.41.4100.572.81.00

Strategic Guide:
Infrastructure

• Recommended Action:

  Pursuant to Ordinance 16-06, approve the grant request submitted by the Town of Micanopy and authorize the Alachua County Chair to execute the grant agreement

3.

Sale of Former Dollar General Site to Town of Micanopy - 24-00681

Fiscal Note:
On June 14, 2022, the County purchased this parcel as part of a settlement agreement. The Town of Micanopy will be acquiring the parcel from the County for a total of $170,000.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Purchase and Sale Contract, the Deed, the Conservation Easement and the Resolution authorizing the sale; authorize the Chair to sign the Purchase and Sale Contract, the Deed, the acceptance of the Conservation Easement and the Resolution authorizing the sale; and authorize the County Manager, or their designee, to sign any additional documents, approved by the County Attorney, necessary to complete the transaction.

4.

Appointment of substitute and alternate members of the Canvassing Board for the 2024 General Election - 24-00734

Fiscal Note:
N/A

Strategic Guide:
N/A

• Recommended Action:

  Discuss the appointment of a substitute member and, if necessary, an alternate member, to serve on the Canvassing Board for the 2024 general election. If needed, authorize a chair letter to the Chief Judge of the Eighth Judicial Circuit with recommendations for one or more qualified electors to be appointed to the Canvassing Board as a substitute or alternate member

5.

Purchase of Sunrise Residence Inn from St. Francis House - 24-00656

Fiscal Note:
Purchase Price of Property $1,950,000.00

Survey (CHW, an NV5 Company) $6,500.00

Architectural & Engineering with Phase-I (Brame Heck Architects, Inc.) $41,300.00

Legal and Title Insurance (Salter Feiber Law Firm) $11,560.25

Recording Estimate $100.00

Total Cost of Acquisition $2,009,460.25

Acquisition Costs funded from Revenue Recovery Fund 052.

Preliminary Estimate for Renovations $4,242,300. Budget and any recurring operational budget funds need to be identified

Strategic Guide:
Housing

• Recommended Action:

  Approve the closing and other transactional costs for the Option Contract between Alachua County and St. Francis House, Inc. for the property located at 2105 and 2120 SW 14th St., Gainesville, FL 32608; and authorize the Chair or the County Manager, or their designee, to sign the Notice of Exercise of Option and any additional documents, approved by the County Attorney, necessary to complete the transaction. This staff recommendation is made in an effort to prevent the loss of 35 units of affordable housing with those individuals having no voucher to take with them to seek new housing. It is also made with the concern that this facility will require extensive renovation for which no funding is currently identified.

6.

Ranking of Request for Proposal (RFP) 24-480-LC Architecture & Engineering (A&E) Services for Animal Resources & Care Facility for Facilities Management. - 24-00625

Fiscal Note:
This is a ranking only. No fiscal impact until the contract is approved by the Board. When a contract is brought back to the Board, the budget is identified.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the ranking and authorize staff to negotiate an agreement for RFP 24-480-LC Architecture & Engineering Services for Animal Resources & Care Facility:

  1. Borrelli & Partners, Inc.

  2. PGAL, Inc.

  3. Walker Architects, Inc.

  4. Brame Heck Architects Inc.

  5. Superlative Architecture & Development (d.b.a. Level Architecture & Interiors)

  Authorize staff to negotiate an agreement with the top ranked firm and with the second ranked firm should negotiations with the top ranked firm fail.

7.

Ranking of Request for Proposal (RFP) 24-481-LC Construction Manager at Risk for Animal Resources & Care Facility for Facilities Management. - 24-00627

Fiscal Note:
This is a Ranking Only- No Fiscal Impact until the contract is approved by the Board. When a contract is brought back to the Board the budget is identified.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the ranking and authorize staff to negotiate an agreement for RFP 24-481-LC Construction Manager at Risk for Animal Resources and Care Facility:

  1.Oelrich Construction Inc.

  2.Parrish McCall Constructors, Inc.

  3.D.E. Scorpio Corporation

  4.Charles Perry Partners, Inc

  5.Foresight Construction Group, Inc.

  6.Verdex Construction, LLC

  7.Wehr Constructors, Inc.

  Authorize staff to negotiate an agreement with the top ranked firm and with the second ranked firm should negotiations with the top ranked firm fail.

J.

Presentations

1.

Evaluation of the Metamorphosis Therapeutic Program - 24-00697

Fiscal Note:
The recommendations outlined above present potential budget impacts that need thorough evaluation by the staff. As many of these recommendations have not been allocated specific budget resources, it is crucial to assess their feasibility, prioritize actions, and identify funding sources where necessary.

Next Steps

Staff will conduct detailed analyses to understand the full financial implications of each recommendation.

A follow-up report will be prepared with detailed cost estimates and potential funding strategies.

A timeline for implementation and evaluation will be developed to ensure efficient allocation of resources.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Hear the Presentation. Implement the consultant recommendation that have no budget or budget neutral impacts. For recommendations that impact the budget will work with Lutheran Services.

K.

Public Hearings

1.

Public Hearing for Affordable Housing Inventory List of Properties - 24-00634

Fiscal Note:
None

Strategic Guide:
Housing

• Recommended Action:

  Review and adopt the Affordable Housing Inventory List, find that properties listed are appropriate for use as affordable housing, and approve the Resolution, as presented, and authorize the Chair to sign.

2.

First of two public hearings for amendments to the Unified Land Development Code (ULDC) related to Florida Statutes and staff-initiated updates. - 24-00717

Fiscal Note:
N/A

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:

  Hold a first public hearings and authorize staff to bring back the proposed of ULDC Amendments ordinance for a second public hearing on September 10, 2024.

L.

Items Pulled From Consent

M.

NOTE: This meeting will NOT reconvene at 5:01 PM

N.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

O.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

P.

Consent Items

1.

CareerSource

a.

CareerSource NCF DEO Disallowed Costs - 24-00647

Fiscal Note:
Repayment of $113,456.83 to Alachua County

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve of agreement and authorize Chair to sign

2.

Clerk of the Court

a.

Constitutional Officers’ Quarterly Report Fiscal Year (FY) 2024 Quarter 3. - 24-00674

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the Constitutional Officers’ Quarterly Reports of Budget to Actual Expenditures for FY 2024 Quarter 3.

b.

Request approval of the attached BOCC minutes - 24-00737

Fiscal Note:
N/A

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:
• Recommended Action:

  Approve publication of final BOCC minutes

3.

Community Support Services

a.

Health Care Advisory Board Appointment - 24-00720

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint Tina Lloyd as a member of the Health Care Advisory Board to represent healthcare agencies serving primarily low-income patients to a term ending April 30, 2025.

b.

Second Amendment to Agreement KL 130069 with the Department of Health in Alachua County for the Administration of the Influenza Vaccine - 24-00662

Fiscal Note:
Sufficient funds are available in account 031.29.2926.562.34.10

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the 2nd Amendment to Agreement with the Department of Health in Alachua County to increase the reimbursement rate for each vaccine administered and authorize the Chair to execute same on behalf of the County.

c.

1st Amendment to Agreement 14004 Alachua County Coalition for the Homeless and Hungry Funding Agreement for Street Outreach - 24-00666

Fiscal Note:
No change in fiscal impact from this amendment, Funding previously reserved FY24 budget 052.29.2944.564.82.55 NTE $350,000

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the 1st Amendment to Agreement with Alachua County Coalition for the Homeless and Hungry, Inc., to re-allocate the funds within the existing budget and authorize the Chair to execute same on behalf of the County.

d.

First Amendment to the Family Violence Prevention Services Act (FVPSA) Grant Contract - 24-00649

Fiscal Note:
Revenue 231.29.2970.331.6900 and various expense accounts 231.29.2970.569.XX.XX project 3252901 - $127,572

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the grant contract and authorize the Chair to sign it.

e.

Florida Coalition Against Sexual Violence (FCASV) Grant Amendment 11 - 24-00652

Fiscal Note:
Fund 017.29.2970.334.6900 Project Code 3242906 (TF) $45,120

Fund 017.29.2970.334.6900 Project Code 3242905 (GR) $163,715

Fund 017.29.2970.569 various expenses accounts Project Code 3242906 (TF) $45,120

Fund 017.29.2970.569 various expenses accounts Project Code 3242905 (GR) $163,715

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Accept the grant award and authorize the Chair to execute the grant agreement.

f.

Gun Violence Prevention Grant (GVPG) Scope and Application for RFA - 24-00607

Fiscal Note:
001.04.0490.519.34.00 NTE $50,000

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the scope and integrated application for the RFA and delegate authority to the County Manager to appoint Grant Review Committee members.

g.

Syringe Services Program Annual Report - 24-00740

Fiscal Note:
n/a no economic impact

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Receive report.

4.

County Attorney's Office

a.

8.13.24 Litigation Report - Request for authority to initiate or defend. - 24-00680

Fiscal Note:
The County Attorney has budget established in 001.03.0300.514 to be able to initiate or defend cases.

Strategic Guide:
All Other Mandatory and Discretionary Services.

• Recommended Action:

  Approve the County Attorney’s authority to initiate or defend the attached list of cases.

b.

Request for an attorney-client litigation strategy session regarding: Peter Whelpton, Plaintiff, vs. Alachua County, Defendant, Case #2023-CA-4584. - 24-00723

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

5.

Environmental Protection

a.

108 Acres Rural Subdivision – Approve Conservation Easement in favor of Alachua County - 24-00670

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Approve the Conservation Easement

b.

Addition of Land Conservation Projects to the Alachua County Forever Active Acquisition List - 24-00724

Fiscal Note:
Mill Creek – Williams-Rauscher (Fee Simple, Donation) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship (fee simple): $45,075

The current annual property tax revenue of all the project parcels is: $1,055.13

Watermelon Pond – Johnson and Moore-Purcell-Trammell (Fee Simple) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship: $573,936 (See Exhibits 7 and 8 for breakdown)

The current annual property tax revenue of all the project parcels is: $469.48

Lake Santa Fe – Wagner (Fee Simple) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship: $52,625

The current annual property tax revenue of all the project parcels is: $669.61

Purchase and maintenance would be funded from either the 2016 Wild Spaces Public Places surtax or the Conservation Lands portion of the new infrastructure surtax.

Additional details can be found in Exhibits 7 and 8

Strategic Guide:
Environment

• Recommended Action:

  Approve the addition of the following property on the Active Acquisition List.

  1.Mill Creek – Williams-Rauscher (Full Price List)

  2.Watermelon Pond – Johnson (Full Price List)

  3.Watermelon Pond – Moore-Purcell-Trammell (Full Price List)

  4.Lake Santa Fe – Wagner (Full Price List)

6.

Facilities Management

a.

Special Pay to Mannington Mills for Invoice 98745005 - 24-00714

Fiscal Note:
More than the required $10,840.00 is available in account 001.19.1919.529.46.00 under Project 8231901 – Fire Station Improvements which is an Operating Expense.

Strategic Guide:
Infrastructure

• Recommended Action:

  Please approve the Special Pay

7.

Fire Rescue

a.

Certificate of Public Convenience and Necessity (CoPCN) Application for the Newberry Fire Department - 24-00595

Fiscal Note:
There is no immediate fiscal impact.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the application and sign the certificate

b.

Second Amendment to Agreement Between Alachua County and AK Associates - 24-00638

Fiscal Note:
Any purchases associated with the Solacom Guardian emergency telephone system or AK Associates, are paid with 911 fee revenues or 911 grant funds (126.54.5471.529.41.00 Communication Services and the 911 State Grant fund 083.54.5440.529.various #3235403.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the second amendment to the agreement between Alachua County and AK Associates

c.

Emergency Medical Services (EMS) Matching Grant Memorandum of Agreement - 24-00661

Fiscal Note:
The grant application was approved for $84,000.00 (121.54.5450.334.20.00 3245404 State Grants) and requires a 25% local match of $28,000.00 for a total of $112,000.00. There is sufficient budget within the Fire Rescue Operating budget from the Public Emergency Medical Transportation (PEMT) revenue to cover the required local match of $28,000.00 (091.54.5450.526.52.00 #6195410 All Operating Supplies and 091.54.5450.526.64.00 #6195410 All Capital & Machinery). The $84,000.00 is a 100% advance payment and will not require an interfund loan.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Memorandum of Agreement, Resolution, and budget amendment for the 2023-2024 Emergency Medical Services Trust Matching Grant award for the purchase of ventilators for the rural rescue units.

d.

2023-2024 Emergency Medical Services (EMS) Trust Memorandum of Agreement and Fund Distribution - 24-00664

Fiscal Note:
The FY2023-24 Adopted budget included $44,221.00 (014.54.5450.334.20.00 State Grants) estimated EMS Trust grant award. The budget amendment reduces the amount by $4,486.00 to $39,734.92 the grant award (014.54.5450.334.20.00 #3245402 State Grants).

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Memorandum of Agreement for the 2023-2024 Emergency Medical Services County Grant and Journal 2024-00002870 for fund distribution of the new grant award of $39,734.92.

e.

Budget Amendment for $287,509.00 from Enhanced 911 (E911) Reserve for Dispatching Equipment, Cyber Security Testing, and Map Update in the Combined Communication Center - 24-00677

Fiscal Note:
All services and equipment for $287,509.00 will be funded with E911 funds. The E911 capital reserve balance is $1,300,613.00 and will be reduced to $1,013,104.00 (126.04.0440.590.99.23 Reserve for Capital Outlay).

There are no recurring costs associated with the eleven (11) Solacom Guardian telephone position equipment systems for $147,400.05 (126.54.5471.529.64.00 Machinery & Equipment).

The cyber security penetration testing is a recurring item for $18,716.25 (126.54.5471.529.41.00 Communication Expense) and will be funded by a reduction in services from AT&T (126.54.5471.529.41.00 Communication Expense).

The E911 map service annual cost is estimated at $121,392.00 (126.54.5471.529.54.80 Books Publications Subscriptions and Memberships Computerized ). Year 1 will be funded from E911 capital reserves. The E911 annual operating budget includes $35,900.00 for map maintenance that will offset the annual cost increase (126.54.5471.526.46.00 Repairs & Maintenance). Years 2 through 5 costs will be shared with the CCC. Any increase in recurring costs associated with these services and acquisitions will be funded with recurring 911 fee revenues. Staff are currently working through the procurement process to complete this purchase. An agreement will be brought back to the Board at a future meeting.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the budget amendment to transfer $287,509.00 from E911 Reserve for Capital

f.

Second Amendment to the agreement between Alachua County and the University of Florida Board of Trustees for Medical Director and Assistant Medical Director Services. - 24-00706

Fiscal Note:
Beginning in FY2023/24, the Medical Director and Assistant Medical Director Services increased from $103,000.00 to $150,000.00. The second amendment adds a 3% annual increase beginning FY2024/25. This will increase the annual payment to $154,500.00 (091.54.5450.526.31.60 Professional Services Medical) for FY2024/25. There is sufficient budget within the Fire Rescue Emergency Medical Services proposed operating budget to cover the increase for FY2024/25.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Second Amendment to the Agreement with the University of Florida Board of Trustees.

g.

FY23 Assistance to Firefighters Grant Award for Self-Contained Breathing Apparatus System Replacement. - 24-00707

Fiscal Note:
The total estimated expenditure for the self-contained breathing apparatus system replacement (SCBA) is $2.5M. The FY23 Assistance to Firefighters Grant Award is $661.704.54 and requires a 10% match from the MSBU Fire Fund of $66,170.46 (011.54.5480.581.91.XX Transfer out to Firefighters Grant (AFG) fund to be created by F&A). The remaining $1,772,125 will be funded from the MSBU Fire Fund through the FY25 budget process (011.54.5480.522.64.00 Capital & Equipment). Staff recommends adjusting the FY25 proposed MSBU Fire Fund budget to provide the required match and fund the remaining portion of the purchase.

Strategic Guide:
Public Safety

• Recommended Action:

  Authorize the acceptance of the FY23 Assistance to Firefighters Grant Award.

h.

Public Emergency Medical Transportation (PEMT) Fee for Service Reimbursement for FY2022-23. - 24-00709

Fiscal Note:
The resolution and budget amendment will recognize the unanticipated revenue $228,667.00 (091.54.5450.349.00.00 Other Charges for Services) and appropriates $13,720.00 for vendor fees (091.54.5450.526.34.00 Other Contractual Services), and $214,947.00 for unanticipated overtime in the Emergency Rescue Services fund 091.54.5450.526.12.10 Regular Salaries Adj for Budgeting Only.

Strategic Guide:
Public Safety

• Recommended Action:

  Adopt the resolution, and approve the budget amendment.

8.

Growth Management

a.

Reserve at Millhopper – Lots 1, 2, and 3 - 24-00701

Fiscal Note:
NA

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  The Development Review Committee, at its July 18, 2024 hearing, reviewed the application and recommended that the BoCC approve the Replat based on a finding of consistency with Florida Statutes, the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code.

b.

Plat for Hammock’s Reserve - 24-00712

Fiscal Note:
None

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  The Development Review Committee reviewed the Plat at its July 18, 2024, hearing and recommended the Board of County Commissioners approve the revised plat based on a finding of consistency with Florida Statutes, the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code.

9.

Parks & Open Space

a.

Acceptance of Ingress/Egress Easement from City of Gainesville at Veteran’s Park - 24-00692

Fiscal Note:
Recording fees of less than $100. Construction cost of asphalt drive is already included in Gray Construction’s contract.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt the resolution to request an access easement from the City of Gainesville d/b/a GRU and agree to accept the Easement for Ingress/Egress and Roadway attached thereto as Exhibit A, authorize the Chair to sign the resolution and, subsequently, execute acceptance by the County after approval and execution by the City d/b/a GRU, and authorize the County Manager, or their designee, to sign all documents, approved by the County Attorney, necessary to complete the acceptance and conveyance of the easement.

b.

Request Appointment of Jane Luzar to the Recreation and Open Space Committee with a Term Ending September 30, 2027 - 24-00703

Fiscal Note:
There is no fiscal impact

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint Jane Luzar to the Recreation and Open Space Committee with a Term Ending September 30, 2027

10.

Procurement

a.

Ranking of Request for Proposal (RFP) 25-227-MM Annual Management of Poe Springs Concession and Kayak/Canoe Rentals for Parks & Open Space. - 24-00641

Fiscal Note:
This is for Ranking only. No fiscal impact until the agreement is approved by the Board then the vendor will pay the County a percentage.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the ranking and authorize staff to negotiate an agreement for RFP 25-227-MM Annual Management of Poe Springs Concession and Kayak/Canoe Rentals:

  1. Anderson’s Outdoor Adventures, LLC

  2. PADL, LLC

  Authorize staff to negotiate an agreement with the top ranked firm.

b.

Award and Agreement 13469 for Bid 23-351-DK Main Street Detention Pond Outflow Filter, Project 8205502, for Environmental Protection. - 24-00617

Fiscal Note:
Environmental Protection has $555,870 budgeted in project #8205502 between the Stormwater Management Fund (146.55.5511.537.63.98) and Water Conservation Grant Fund (260.55.5511.537.63.98); object-element 63.98 is used for infrastructure other than buildings.

Strategic Guide:
Environment

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 13469 with Gregori Construction, Inc. for Bid 23-351-DK Main Street Detention Pond Outflow Filter, Project 8205502, for a total fiscal impact of $555,870.

c.

Award of Bid 25-67-MB Annual Minor Roof Repair Services to Advanced Roofing, Inc. (Primary), and Atlantic Roofing & Exteriors, LLC (Secondary), for Facilities Management. - 24-00602

Fiscal Note:
Facilities budget has $50,000.00 for minor roof repairs and maintenance spread amongst the following accounts: 001.19.1912.519.46.00, 001.19.1912.712.46.00, 001.19.1912.529.46.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award to Advanced Roofing, Inc. (Primary), and Atlantic Roofing & Exteriors, LLC (Secondary) for Bid 25-67-MB Annual Minor Roof Repair Services.

d.

Purchase Order to Strykers Sales Corporation, in the amount of $315,208.60, for Fire Rescue. - 24-00648

Fiscal Note:
There is sufficient budget to cover stretcher replacements. The purchase order has $24,985.90 operating (091.54.5450.526.52.00 #6195410 ALL) and $290,222.70 (091.54.5450.526.64.00 #6195410 ALL).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Strykers Sales Corporation, in the amount of $315,208.60.

e.

First Amendment to Agreement 13479 with BI Incorporated “BI”, for Offender Monitoring Solutions, for Court Services. - 24-00530

Fiscal Note:
001.36.3620.523.34.00 ($31,000) and 001.36.3680.623.34.00 ($93,000) for a total increase of $124,000. Amendment will change the Not to Exceed amount to $390,000.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve and authorize the Chair to execute First Amendment to Agreement 13479 with BI Incorporated, for Offender Monitoring Solutions, in the amount not to exceed “NTE” $390,000.00 annually. Also, Fiscal Services is requesting approval of Budget Amendment 24-00002338.

f.

Award to Rentokil North America, Inc., d/b/a Florida Pest Control for Bid 25-25-MB Annual Pest Control Services for Facilities Management. - 24-00660

Fiscal Note:
Facilities budgeted $50,000.00 in accounts 001.19.1912.519.34.00, 001.19.1912.529.34.00, 001.19.1912.712.34.00, 021.41.4126.572.46.00 (34.00 Contractual Services; 46.00 Repairs and Maintenance.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award of Bid 25-25-MB Annual Pest Control Services to Rentokil North America, Inc., d/b/a Florida Pest Control.

g.

Second Amendment to Agreement 13921 with Boone Improvements, Inc. - 24-00663

Fiscal Note:
95% of the budget to cover the not to exceed amount are included in the tentative Fiscal Year 2025 (FY25) budget in accounts: 403.76.7610.534.46.00=$14,630, 405.76.7633.534.46.00=$39,230 and 406.76.7650.534.46.00=$17,715. The Department does not historically spend to the not-to-exceed value; if additional budget is needed in FY25, the Department will reallocate existing resources for the additional $3,425.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the Second Amendment to Agreement with Boone Improvements, Inc. (13921).

h.

Ranking of Request for Proposal (RFP) 25-172-MM Annual Vegetation Management for Invasive Species for Environmental Protection, Land Conservation Program. - 24-00665

Fiscal Note:
This is for Ranking only. No fiscal impact until the agreement is approved by the Board. EPD budgeted $450,000.00 in accounts: 001.41.4160.537 and 021.41.4160.537

Strategic Guide:
Environment

• Recommended Action:

  Approve the ranking and authorize staff to negotiate agreements for RFP 25-172-MM Annual Vegetation Management for Environmental Protection, Land Conservation Program:

  1.EarthBalance Corporation

  2.Barge Design Solutions, Inc.

  3.Bio-Tech Consulting LLC

  4.Yewtree Environmental Services, LLC

  5.DeAngelo Contracting Services, LLC

  Authorize staff to negotiate agreements with the top three (3) ranked firms.

i.

Award to Clean Harbors Environmental Services, Inc., for Bid 25-193-MM Annual Transporting and Disposal of Hazardous Waste for Solid Waste & Resource Recovery. - 24-00679

Fiscal Note:
SWRR budgeted $300,000.00 in Account: 405.76.5541.537.31.00 with the account description of professional services.

Strategic Guide:
Environment

• Recommended Action:

  Approve the Award of Bid 25-193-MM Annual Transporting and Disposal of Hazardous Waste to Clean Harbors Environmental Services, Inc.

j.

Change Order 3 to Blanket Purchase Order 24-593 with Midwest Veterinary Supply Inc., in the amount of $14,000.00 for Animal Services. - 24-00704

Fiscal Note:
There are sufficient funds in the FY24 Animal Resources & Care Budget to cover the purchase order increase. There is $17,000 available in rental and leases (account: 001.25.2500.562.44.00) that will be used towards this purchase order instead.

This purchase order utilizes accounts: 001.25.2500.562.52.00 Operating Supplies and 001.25.2500.562.52.50 Operating Supplies- Medical.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 3 to Blanket Purchase Order 24-593 with Midwest Veterinary Supply Inc., in the amount of $14,000.00. The revised Blanket Purchase Order is $84,000.00.

k.

First Amendment to Agreements 14085 with Boone Improvements, Inc. and 14099 with Blackham Contracting Group, LLC. - 24-00713

Fiscal Note:
Annual expenses are not to exceed $100,000.00; there are sufficient funds in the EPD budget to cover these costs.

Various EPD funds:

001.41.4160.537.xx.xx

021.41.4160.537.xx.xx

146.55.5511.537.xx.xx

405.41.4160.537.xx.xx

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the First Amendments to Agreement 14085 with Boone Improvements, Inc. and 14099 with Blackham Contracting Group, LLC.

l.

Addendum Agreements for as needed and on-call Annual Painting and Pressure Washing Services for Alachua County Facilities and Buildings, for Facilities Management. - 24-00715

Fiscal Note:
The Addendum Agreements have a NTE of $250,000.00 annually, the budget account code will vary based on the project.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the following Addendum Agreements for as needed and on-call Annual Painting and Pressure Washing Services for Alachua County Facilities and Buildings, NTE $250,000.00 annually:

  Addendum Agreement 14260 with RWPC Inc. for as needed and on-call Annual Painting and Pressure Washing

  Addendum Agreement 14261 with EPI Essential Painting Inc. for as needed and on-call Annual Painting and Pressure Washing

  Addendum Agreement 14262 with Kept Companies, Inc. d/b/a Krystal Klean for as needed and on-call Annual Painting and Pressure Washing

  Addendum Agreement 14263 with Natural Elements Painting & Repair, LLC for as needed and on-call Annual Painting and Pressure Washing

  Addendum Agreement 14264 with Opal Industries Corporation for as needed and on-call Annual Painting and Pressure Washing

  Addendum Agreement 14265 with Batallan Enterprises Inc. d/b/a Property Works for as needed and on-call Annual Painting and Pressure Washing

  Addendum Agreement 14266 with Quality Painting Masters, Inc. for as needed and on-call Annual Painting and Pressure Washing

  Addendum Agreement 14267 with The Rose Group LLC for as needed and on-call Annual Painting and Pressure Washing

  Addendum Agreement 14268 with Whitslars Pressure Washing LLC for as needed and on-call Annual Painting and Pressure Washing

m.

Ranking of Request for Proposal (RFP) 25-74-MM Annual Monitoring of Disaster Debris and Recovery Activities for Solid Waste and Resources Recovery. - 24-00719

Fiscal Note:
This is for Ranking only. No fiscal impact until the agreement is approved by the Board. In the FEMA Disaster Relief Fund, in the FY25 Tentative Budget, there is $1,000,000 in account 164.00.0040.525.34.00 with the account description of other contractual services which could be used for debris monitoring in the event of a disaster.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the ranking and authorize staff to negotiate agreements for RFP 25-74-MM Annual Monitoring of Disaster Debris and Recovery Activities:

  1.Tetra Tech, Inc.

  2.Goodwyn Mills Cawood FL, LLC

  3.DebrisTech, LLC

  4.Rostan Solutions, LLC

  5.Thompson Consulting Services, LLC

  6.Disaster Program & Operations, Inc.

  7.CMTS Construction Management Services, LLC

  Authorize staff to negotiate agreements with the top 2 ranked firms. Should the staff be unable to negotiate a satisfactory agreement with the top ranked firm, negotiations with the unsuccessful firm will be terminated. Negotiations with the second ranked firm may be undertaken in the same manner in order of ranking until an agreement is reached, and so forth.

11.

Solid Waste & Resource Recovery

12.

Visit Gainesville, Alachua County, FL

a.

Request to Approve Meeting Advantage Program Conference Grant Application - 24-00636

Fiscal Note:
$200,000 is budgeted annually to support the Conference Grant program.

Tourist Development Conference Grants Fund: 005.45.4530.552.82.24

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the revised Meeting Advantage Program Conference Grant application as amended.

b.

Special Pay Request for Mirador Studios - 24-00732

Fiscal Note:
There are sufficient funds in the Tourist Development budget to cover these invoices.

Fund: 150.45.4510.552.48.00

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the Special Pay Request in the amount of $5,300 to Mirador Studios

Q.

Notation for Record

1.

Report of Contracts signed by County Manager or Designee in the months of April, May, and June 2024. - 24-00497

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary; for informational purposes only. The report and a copy of the contracts have been submitted to the Clerk for inclusion into the minutes.

2.

Healthcare Advisory Board Approved Meeting Minutes June 26, 2024 - 24-00650

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only.

3.

Fiscal Year 24 (FY24) Public Purpose Quarterly Report 3rd Quarter - 24-00653

Fiscal Note:
For the 3rd quarter, $177,142 was requested for public purpose.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only.

4.

Fiscal Year Alachua County Board of County Commissioners’ Financial Report 3rd Quarter - 24-00654

Fiscal Note:
Expenditures are within budgetary appropriations and the financial position of the County remains strong. See attached report.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only.

5.

Equity Advisory Board Meeting Minutes - 24-00687

Fiscal Note:
N/A

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary, intended for educational purposes only.

6.

Rural Concerns Advisory Board Minutes of May 21, 2024 - 24-00688

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No Action necessary. For Informational purposes only.

7.

Infrastructure Surtax Oversight Board Minutes – April 29, 2024 - 24-00716

Fiscal Note:
N/A

Strategic Guide:
Infrastructure

• Recommended Action:

  No action necessary. For informational purposes only.

8.

FOR INFORMATION ONLY”, for inclusion into the Board’s minutes, Signed Emergency Certification Form and Change Order 1 to Blanket Purchase Order 24-1633 to Barkley Security Agency Inc. for Community Support Services. - 24-00726

Fiscal Note:
There are sufficient funds to cover this purchase in account: 052.29.2963.554.34.00, Project 9212901.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept this report and include the signed Emergency Certification Form and Change Order in the Board’s minutes.

R.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx