ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, April 09, 2024

11:30 A.m. - 7:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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Meetings can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), or online at http://alachua.granicus.com/ViewPublisher.php?view_id=8.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Father Figi Philip George, Parochial Vicar, Queen of Peace Catholic Community. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and  for the benefit of the Commission. The views or beliefs expressed by the  invocation speaker have not been previously reviewed or approved by the  Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Approval of a Proclamation Declaring April 2024 as Child Abuse Prevention Month in Alachua County, Florida - 24-00235

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim April 2024, as Child Abuse Prevention Month in Alachua County, Florida

2.

Approval of a Proclamation Declaring April 14 through April 20, 2024 as National Public Safety Telecommunicators Week, in Alachua County, Florida - 24-00261

Fiscal Note:
N/A

Strategic Guide:
Public Safety,

• Recommended Action:

  Proclaim April 14^th through April 20^th, 2024 as National Public Safety Telecommunicators Week, Alachua County, Florida

3.

Approval of a Proclamation Declaring April 22, 2024, as Earth Day 2024 in Alachua County, Florida - 24-00262

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Proclaim April 22, 2024, as Earth Day 2024 in Alachua County, Florida

G.

Board and Committee Items

1.

Request Appointment of Alachua County Alternate Member to the Infrastructure Surtax Oversight Board with a Term Ending September 30, 2026 - 24-00268

Fiscal Note:
N/A

Strategic Guide:
Infrastructure

• Recommended Action:

  Appoint Alachua County Alternate Member Vacancy with a Term Ending September 30, 2026

2.

Request Appointments of Small Cities Representatives to the Infrastructure Surtax Oversight Board - 24-00267

Fiscal Note:
N/A

Strategic Guide:
Infrastructure

• Recommended Action:

  Appoint one (1) Incorporated Cities – Not Gainesville full member representative with a term ending 09/30/2026 and one (1) alternate Incorporated Cities – Not Gainesville member representative with a term ending 09/30/2027

3.

Appoint Full Member to Recreation & Open Spaces Advisory Committee Vacancy with a Term Ending September 30, 2026 - 24-00295

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint Full Member to Recreation & Open Spaces Advisory Committee Vacancy with a Term Ending September 30, 2026

4.

Appointments to the Alachua County Land Conservation Board (LCB) - 24-00303

Fiscal Note:
No fiscal impact

Strategic Guide:
Environment

• Recommended Action:

  Appoint one Natural Resource Professional to a term ending 09/30/2026

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Items Pulled From Consent

J.

Presentations

1.

2024 Quarter 1 January – March Length of Service Presentation - 24-00331

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  View the 2024 Quarter 1 January – March Length of Service ADA PowerPoint Presentation

K.

Land Conservation Projects

1.

Watermelon Pond – Elliott Tract Option Contract to Purchase Conservation Easement - 24-00289

Fiscal Note:
The attached Journal Entry requests $206,140.00 to complete this acquisition. (Exhibit 7)

WSPP – Land Acquisition (Capital Expense) = $150,000.00

Fund#: 140.41.4160.537.68.00 – 6194101 Watermelon Pond – CE1 Conservation Easement - Elliott

&

General Operating & Due Diligence (Operating Expense) = $56,140.00

Fund #: 140.41.4160.537.31.00 – 6184160

Please see exhibits 7 (Budget Amendment) & 8 (Acquisition and Stewardship Costs) for additional detail.

Strategic Guide:
Environment

• Recommended Action:
  1. Approve and authorize the Chair to:
     1. Exercise the Watermelon Pond – Elliott Option Contract to purchase a Conservation Easement, subject to the County’s rights to conduct due diligence inspections and notice Seller of Title Defects and Environmental Defects as set forth in the Contract, and
     2. Execute the Watermelon Pond – Elliott Conservation Easement Deed in advance of closing;

  2. Approve the acquisition subject to the non-permitted title exceptions, #6, #7, #8, #9, #10, and to the subject to the concurrence of the county attorney and of the closing attorney;

  3. Authorize staff to execute additional documents as necessary to close the transaction;

  4. Approve the attached budget amendment authorizing the expenditure of funds for due diligence and associated closing costs.

L.

Action Items

1.

American Council for an Energy-Efficient Economy (ACEEP) Technical Assistance Grant - 24-00250

Fiscal Note:
ACEEE grant is for technical assistance only for the County. There is no fiscal impact.

Strategic Guide:
Housing

• Recommended Action:

  Approve participation in ACEEE Energy Equity for Renters technical assistance grant

  Approve new timeline and deliverables

M.

Public Hearings

1.

Adoption Hearing for Fire Rescue Special Event Ordinance Update - 24-00284

Fiscal Note:
There is no direct fiscal impact at this time.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve and sign the Special Event Ordinance Update.

2.

Adoption Hearing for Amendments to the Land Development Code (ULDC) related to Temporary Use Permits and Recreational Vehicles. - 24-00241

Fiscal Note:
Funds were appropriated in the FY24 Budget to cover fees associated with publishing the public hearing advertisement in the general fund, account 001.65.6500.554.49.04 account which is in the operating category and description is legal advertising.

Strategic Guide:
Other Mandatory and Discretionary Services.

• Recommended Action:

  Convene as the Land Development Regulation Commission and find the proposed amendments to the Unified Land Development Code consistent with the Alachua County Comprehensive Plan. Reconvene as the Board of County Commissioners and approve the ordinance.

3.

Final Redevelopment Plan for Chevron at Newberry and Tower Road - 24-00281

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Denial of the Final Redevelopment Plan

N.

NOTE: This meeting will NOT reconvene at 5:01 PM

O.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

P.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

Q.

Consent Items

1.

Budget & Fiscal Services

a.

FY25 Budget Development Level of Service Matrix and Budget Allocation Breakout by Focus Area - 24-00246

Fiscal Note:
None

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the Level of Service Matrix and Budget Allocation worksheets.

b.

Fiscal Year Alachua County Board of County Commissioners’ Financial Report 2nd Quarter - 24-00298

Fiscal Note:
Expenditures are within budgetary appropriations and the financial position of the County remains strong. See attached report.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the FY24 Alachua Board of County Commission Quarterly Financial Report 2nd Quarter

c.

Fiscal Year 24 (FY24) Public Purpose Quarterly Report 2nd Quarter - 24-00297

Fiscal Note:
For the 2nd quarter, $122,558 was requested for public purpose.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Receive the Report for FY24 Public Purpose 2nd Quarter

2.

Clerk of the Court

a.

FY2023 Alachua County BOCC Investment Report - 24-00318

Fiscal Note:
None

Strategic Guide:
Mandatory and Discretionary Services

• Recommended Action:

  Accept the FY2023 Alachua BOCC Annual Investment Report

3.

Community Support Services

a.

State Housing Initiative Partnership (SHIP) Agreement with Neighborhood Housing Development Corporation (NHDC) - 24-00227

Fiscal Note:
Budget in Fund 242.29.2975.554 $300,000.00 project 3222906

Strategic Guide:
Housing

• Recommended Action:

  Approve agreement with NHDC

b.

Unanticipated Revenue for Veteran Services (Donation) - 24-00312

Fiscal Note:
167.29.2965.553.48.00

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the receipt of the unanticipated revenue and resolution

4.

Court Services

a.

Software and Service Agreement with Connectrex – Amendment 3 - 24-00280

Fiscal Note:
$15,040.00 001.36.3620.523.52.31

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  The BOCC approve Amendment 3

5.

Environmental Protection

a.

Contract Amendment for Septic System Rebate Grant - 24-00294

Fiscal Note:
This contract amendment is to revise the workplan but there is no change to the grant award. Total grant amount remains $250,000.

Strategic Guide:
Environment

• Recommended Action:

  Approve and sign Contract Amendment One and designate the County Manager as the signatory for any future no-cost changes to this contract by approving this agenda item.

b.

Chair Letter supporting management of conservation lands in proposed Little Orange Creek Conservation Corridor, Florida Forever Project Area. - 24-00326

Fiscal Note:
There is no additional cost or guaranteed budget commitment for this board action. For any properties acquired through the Florida Forever Program, all land acquisition costs will be paid by State of Florida. If acquired, this Florida Forever Little Orange Creek Conservation Corridor project area will save Alachua County the cost of acquisition for any of these properties. No County land management funds will be expended on properties outside of Alachua County. A final lease agreement for any acquired properties will be brought back to the Board for consideration, including anticipated land stewardship costs and fund sources, before any County land management responsibilities would be finalized.

Strategic Guide:
Environment

• Recommended Action:

  Request Board approve and authorize a Chair letter to Florida Department of Environmental Protection, Division of State Lands supporting management of conservation lands in proposed Little Orange Creek Conservation Corridor, Florida Forever Project Area (Exhibit 1).

6.

Human Resources

a.

Fiscal Year (FY) 2023-2024 Revisions to Bargaining (LIUNA) Pay Plan add Electrician - 24-00308

Fiscal Note:
The Electrician is a (re)classification of an existing position; it is a vacant position will result in an hourly decrease from $ 28.2959 to $ 23.0149.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2023- 2024 revisions to the Bargaining (LIUNA) Pay Plan.

7.

Procurement

a.

Addendum Agreement with World Sports Turf & Marketing, LLC, for Parks and Open Space. - 24-00256

Fiscal Note:
There are sufficient funds to cover the contract amount of $303,030.00.

WSPP Infrastructure Surtax, Account 140.41.4100.572.63.98, Project #6194104, Jonesville Park, Improvements, Rebuild Soccer Fields 2 &3.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve and authorize the Chair to execute the Addendum Agreement with World Sports Turf & Marketing, LLC to rebuild Soccer Fields 2 & 3 at the County owned Rotary Park in Jonesville, in the amount of $303,030.00.

b.

Agreement for Security Camera Installation in the Josiah T. Walls Building, for Facilities Management (RFP 24-455). - 24-00277

Fiscal Note:
In FY24, Facilities Management has budgeted $75,000 for the Security Cameras Project 6231902 in accounts: 001.19.1919.519.46.00 and 001.19.1919.712.46.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 14134 with DAB Consulting, Inc. for RFP 24-455 Security Camera System Installation in the Josiah T. Walls Building, for a total fiscal impact of $60,905.25.

c.

Agreement 14165 with Gulf Forestry, LLC for Timber Sale at Balu Forest “2023 Saluda Sale” for Environmental Protection (Bid 24-444). - 24-00288

Fiscal Note:

The estimated revenue from the Timber Sales in Balu Forest is $27,840.00. EPD Land Conservation Fund; 261.41.5599.343.9030

Strategic Guide:
Environment

The estimated revenue from the Timber Sales in Balu Forest is $27,840.00. EPD Land Conservation Fund; 261.41.5599.343.9030

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 14165 with Gulf Forestry, LLC, for Bid 24-444 Timber Sale at Balu Forest "2023 Saluda Sale", revenue in the amount of $27,840.00.

d.

Change Order 2 to Blanket Purchase Order 24-593 to Midwest Veterinary Supply, Inc., in the amount of $25,000.00 for Animal Services. - 24-00247

Fiscal Note:
There are sufficient funds in the FY24 Animal Resources & Care Budget to cover the purchase order increase in the General and Donation Funds.

General Fund accounts currently being used for this purchase order: 001.25.2500.562.52.00 and 001.25.2500.562.52.50. There is also budget available in 167.25.2500.562.52.00 and 167.25.2500.562.52.50 if needed from the donation fund.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 2 to Blanket Purchase Order 24-593 to Midwest Veterinary Supply, Inc., in the amount of $25,000.00.

e.

Purchase Order to Alan Jay Automotive Management, Inc. d/b/a Alan Jay Fleet Sales, in the amount of $54,698.00 for Public Works. - 24-00302

Fiscal Note:
Public Works budgeted $54,698.00 in account 508.04.0460.513.64.00 from the Gas Tax Vehicle Replacement Fund in the capital category with the description of Machinery and Equipment > $5,000

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Alan Jay Automotive Management, Inc. d/b/a Alan Jay Fleet Sales, in the amount of $54,698.00.

f.

Agreement for Annual Engineering Services for Public Works (RFP 24-115) . - 24-00314

Fiscal Note:
The funds for engineering services is in the project budget in multiple funds such as capital project funds and sales surtax fund.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the following agreements for RFP 24-115 Annual Engineering Services:

  Agreement 13999 with Kimley-Horn and Associates, Inc.

  Agreement 14000 with Causseaux Hewett & Walpole, LLC (CHW)

  Agreement 14001 with Kisinger Campo & Associates, Corp. (KCA)

  Agreement 14002 with Mott Macdonald Florida, LLC

g.

1st Amendment 13962 with JBrown Professional Group, Inc., (RFP 23-391) for Engineering Services for Santa Fe Hills Water System Replacement (ARP2021x017) for Public Works. - 24-00317

Fiscal Note:
$1.25 million in ARPA (American Rescue Plan Act) funds have been allocated to the project in account 052.56.5600.533.63.98 – Project: ARP2021x017

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve and authorize the chair to execute the 1st Amendment 13962 with JBrown Professional Group Inc., for RFP 23-391 Engineering Services for Santa Fe Hills Water System Replacement (ARP2021x017), not to exceed $104,362.00.

8.

Public Works

a.

Consideration of Two Public Access Easements Across Portions of Tax Parcel Number 06680-001-000 Located in the Sidewalk Along SW 20th Avenue - 24-00271

Fiscal Note:
There could be recording fees associated with these easements accounted for and budgeted in account 149.79.7910.541.49.00 in the operating category under the account description of other current charges and obligations.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  That the Board adopt the resolution authorizing the acceptance of the public access easements and execute the easements.

b.

Transfer of Escheated Tax Parcel Number 03950-005-001 to the City of Alachua - 24-00274

Fiscal Note:
There could be recording fees associated with this deed accounted for and budgeted in account 149.79.7910.541.49.00 in the operating category under the account description of other current charges and obligations.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  The Board adopt the Resolution and execute the Deed transferring the escheated property to the City of Alachua.

c.

Transfer of Escheated Tax Parcel Number 08089-000-000 to the City of Gainesville - 24-00282

Fiscal Note:
There could be recording fees associated with this deed accounted for and budgeted in account 149.79.7910.541.49.00 in the operating category under the account description of other current charges and obligations.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  The Board adopt the Resolution and execute the Deed transferring the escheated property to the City of Gainesville

9.

Risk Management

a.

Approval of lease agreements for Employee Health Clinic and Pharmacy - 24-00319

Fiscal Note:
The recommended lease agreement will run for 30 months per space. The Employee Health Clinic rent is $66,660.00 annually and the new Employee Pharmacy will be $37,860.00 annually.

There is sufficient budget in 507.04.0490.519.44.00 to cover both leases.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve new lease agreements.

10.

Sustainability, Equity, Economics, & Strategic Development Office

a.

University of Florida recommendation for Economic Development Advisory Committee - 24-00300

Fiscal Note:
No anticipated impacts

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Vote to accept recommendation

R.

Notation for Record

1.

Health Facilities Authority – Approved Minutes for Meeting on February 22, 2023 - 24-00252

Fiscal Note:
NA

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary; for informational purposes only.

2.

Report of Contracts signed by County Manager or Designee in the month of February 2024. - 24-00264

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary; for informational purposes only. The report and a copy of the contracts have been submitted to the Clerk for inclusion into the minutes.

3.

Land Conservation Board (LCB) Approved Minutes - 24-00253

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  No action necessary; for informational purposes only.

4.

Recreation and Open Space Advisory Committee – Jan 18, 2024 Minutes - 24-00296

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary; for informational purposes only.

S.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx