ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, May 14, 2024

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

________________________________________________________________________________
The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
________________________________________________________________________________ 
Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
________________________________________________________________________________ 
All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
________________________________________________________________________________ 
If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

---

A.

Invocation

Senior Pastor Steve Langford, 1st United Methodist of High Springs. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and  for the benefit of the Commission. The views or beliefs expressed by the  invocation speaker have not been previously reviewed or approved by the  Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Approval of a Proclamation declaring May, 2024, as International Internal Audit Awareness Month in Alachua County, Florida - 24-00398

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim May, 2024 as International Internal Audit Awareness Month in Alachua County, Florida

2.

Approval of a proclamation declaring May 19th through May 25th as National Public Works Week in Alachua County, Florida - 24-00399

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim May 19^th through May 25^th as National Public Works Week in Alachua County, Florida

3.

Approval of a proclamation declaring May 2024, as National Drug Court Month in Alachua County, Florida - 24-00400

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Proclaim May 2024, as National Drug Court Month in Alachua County, Florida

G.

Board and Committee Items

1.

Equity Advisory Board Workplan 2024 - 24-00328

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Hear presentation of Workplan

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Items Pulled From Consent

J.

Presentations

1.

Post-Disaster Recovery Presentation - 24-00348

Fiscal Note:
There is no immediate fiscal impact with this presentation.

Strategic Guide:
Public Safety

• Recommended Action:

  Hear Presentation

K.

Action Items

1.

Board-Initiated Charter Amendment: Discussion of Process and Authorization to Advertise - 24-00377

Fiscal Note:
N/A

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:

  If the Board chooses, it should authorize advertisement of the included ordinance for public hearing to consider the placement of a referendum question on the November 2024 ballot which would, if approved by the majority of qualified electors of Alachua County voting in the referendum, amend the charter to return to at-large voting for all county commission members.

L.

Public Hearings

1.

Adoption Hearing for Amendments to the Land Development Code (ULDC) related to Temporary Use Permits and Recreational Vehicles. - 24-00367

Fiscal Note:
N/A

Strategic Guide:
Other Mandatory and Discretionary Services.

• Recommended Action:

  Convene as the Land Development Regulation Commission and find the proposed amendments to the Unified Land Development Code consistent with the Alachua County Comprehensive Plan. Reconvene as the Board of County Commissioners and approve the ordinance and authorize the Chair’s signature.

M.

NOTE: This meeting will NOT reconvene at 5:01 PM

N.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

O.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

P.

Consent Items

1.

Clerk of the Court

a.

Request approval of the attached BOCC minutes - 24-00397

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:
• Recommended Action:

  Approve publication of final BOCC minutes

2.

Community Support Services

a.

CHOICES Indigent Care Surtax Use Plan October 1, 2024 - September 30, 2025 - 24-00418

Fiscal Note:
If approved, the plan will incorporate the FY25 County Manager budget for consideration in account 010.29.2925.562

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the CHOICES Indigent Care Surtax Use Plan October 1, 2024 - September 30, 2025

3.

County Attorney's Office

a.

Public Records Policy - 24-00447

Fiscal Note:
NA

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Public Records Policy and authorize the Chair to sign the Resolution adopting the Policy and presented.

b.

5.14.24 Litigation Report - Request for authority to initiate or defend. - 24-00464

Fiscal Note:
The County Attorney has budget established in 001.03.0300.514 to be able to initiate or defend cases.

Strategic Guide:
All Other Mandatory and Discretionary Services.

• Recommended Action:

  Approve the County Attorney’s authority to initiate or defend the attached list of cases.

4.

County Manager's Office

a.

Alachua County School Board Ballot Initiative to Renew Existing One Mill Ad Valorem Tax for Four Years for Necessary Operating Expenses - 24-00442

Fiscal Note:
$24 million estimated annually. A total of 409 teachers and 13 technicians who maintain classroom technology are full or partially funded through the one mill. The teachers supported through the One Mill represent about 20% of all teachers in Alachua County Public Schools

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Direct staff to provide to the Supervisor of Elections for inclusion on the November ballot, as directed by the School Board of Alachua County, a Ballot Initiative to renew their existing One Mill Ad Valorem Tax for four years for necessary operating expenses

b.

Approval of Process for Alachua County Reconveyance of vacant property located at 4500 SE 122nd Terrace - 24-00379

Fiscal Note:
There is no cost to the County for reconveying the property.

Strategic Guide:
Public Safety

• Recommended Action:

  Authorize the Chair to sign the Letter Agreement and Reconveyance Deed authorizing the Government Services Administration to market the property located at 4500 SE 122d Terrace for sale to the public in the ordinary manner under the Property Act for the disposal of surplus federal property. Authorize the County Manager to complete and sign the Property checklist.

5.

Environmental Protection

a.

Land acquisition reimbursement grant contract LPS0106 between Alachua County and the State of Florida Department of Environmental Protection - 24-00429

Fiscal Note:
If the High Springs -Shires property is acquired, the county will receive grant funding from the State of Florida Department of Environmental Protection. A budget amendment is needed to account for use of unanticipated revenues in the amount of $190,575. This is a reimbursement grant to cover a portion of expenses of the potential purchase of the property. Additional partner funding may be necessary to meet the 50% bargain share funding requirement (pending property appraisal).

If the property is acquired, both the acquisition expenses and the grant reimbursement revenue will be associated with the Wild Spaces Public Places fund as follows:

Project #6914101 – High Springs – CE2 – Conservation Easement - Shires

Revenue: 140.41.4160.334.3900

Expense: 140.41.4160.537.68.00

Strategic Guide:
Environment

• Recommended Action:

  1.Approve and authorize the Chair to sign the Grant Contract Agreement LPS0106 between Alachua County and the FDEP (Exhibit 1), and associated; and

  2.Adopt the Resolution to recognize unanticipated revenue from the grant award (Exhibit 5) and approve the attached Budget Amendment for unanticipated revenue for the grant award and project budget (Exhibit 2); and

  3.Authorize the County Manager to execute all related documents and amendments as needed to receive grant approval and administer the grant, except any contract to purchase a conservation easement shall require BOCC approval.

6.

Fire Rescue

a.

Special pay request for invoice from John Sly $4,500.00 for grant writing assistance - 24-00401

Fiscal Note:
There is sufficient budget in the Fire Division FY24 Operating budget (011.54.5480.522)

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Special pay request

7.

Growth Management

a.

Replat for Countryside Forest Lot 7 - 24-00416 - 24-00416

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  The Development Review Committee reviewed the Replat at its April 18, 2024 hearing and recommended that the BoCC approve the Replat based on a finding of consistency with Florida Statutes, the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code.

b.

Replat for Wyngate Farms Planned Development (PD) Lot13A - 24-00423

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  The Development Review Committee reviewed the Replat at its April 18, 2024 hearing and recommended that the BoCC approve the Replat based on a finding of consistency with Florida Statutes, the Alachua County Comprehensive Plan, the Alachua County Unified Land Development Code, and the approved Zoning Master Plan.

c.

Rural Concerns Advisory Committee Appointment - 24-00420

Fiscal Note:
N.A.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint Melissa Norman to a partial term beginning 05/14/2024 and ending 09/30/2026 in the membership category Actively Involved in Agriculture and/or Silviculture.

8.

Human Resources

a.

Request to add 4.5 new Full Time Equivalent (FTE)’s for the Coordinated Opioid Recovery Program (CORe) for the Court Services Department., 24-00343

Fiscal Note:
$1.3m 138.36.3613.334.6900 Project Code 3243601

$1.3m 138.36.3613.569 Various Accounts Project Code 3243601

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the addition of 4.5 FTEs for the grant funded CORe Program

b.

Fiscal Year (FY) 2023 – 2024 Revisions to the Bargaining (LIUNA) Pay Plan-Add Preserve Ranger - 24-00432

Fiscal Note:
This is a new classification; it is a vacant position with the hourly pay range between $18.7910 and $28.7121.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2023-2024 revisions to the Bargaining (LIUNA) Pay Plan.

c.

MOU Between BOCC and LIUNA for Merit Increase and Parental Leave - 24-00438

Fiscal Note:
Budget for merit increases is included in the FY24 adopted budget.

Strategic Guide:
All Other Mandatory and Discretionary Services.

• Recommended Action:

  Request approval of the MOU between Alachua County Board of County Commissions and LIUNA for Merit Increase and Parental Leave.

9.

Procurement

a.

First Amendment 13891 with Powerhouse Recycling, Inc. for Invitation to Bid (ITB) 24-81 Annual E-Scrap Disposal, for Solid Waste and Resource Recovery. - 24-00380

Fiscal Note:
Funding for this service is budgeted in the Waste Management Assessment Fund, Account 405.76.5541.537.31.00 with description of professional services. This is a unit price and the total cost to the County will vary with the amount and type of E-Scrap collected and recycled. The estimated cost for Fiscal Year 2024 (FY24) is $133,000.00 and is reflected in the FY24 budget.

Strategic Guide:
Environment

• Recommended Action:

  Approve and authorize the Chair to execute the First Amendment to the Agreement with Powerhouse Recycling, Inc., for ITB 24-81 Annual E-Scrap Disposal, identified as #13891.

b.

Purchase Order to Deland Truck Center, Inc., in the amount of $87,409.00 for Public Works. - 24-00428

Fiscal Note:
With approval of attached budget amendment, the Florida Department of Environmental Protection (FDEP) Hazardous Waste COOP Fund for FY24 will have budget of $87,409.00 in machinery and equipment > $5,000 account description as detailed in the following accounts 236.76.5510.537.64.00=$10,000, 236.76.5520.537.64.00=$10,000, 236.76.5525.537.64.00=$10,000, 236.76.5530.537.64.00=$10,000, 236.76.5542.537.64.00=$10,000, 236.76.5543.537.64.00=$10,000, 236.76.5544.537.64.00=$10,000, 236.76.5545.537.64.00=$7,409, and 236.76.5550.537.64.00=$10,000

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Deland Truck Center, Inc., in the amount of $87,409.00. Also, Fiscal Services is requesting approval of budget amendment 2024-1726 to move funds.

c.

Purchase Order to Strykers Sales Corporation, in the amount of $84,667.23, for Fire Rescue. - 24-00430

Fiscal Note:
This purchase is for three (3) power load stretcher systems $84,667.23 (091.54.5450.526.64.00, Project 6195410 ALL).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Strykers Sales Corporation, in the amount of $84,667.23.

d.

Second Amendments to Agreements for Annual Asphalt Concrete Surfacing Services, for Public Works. - 24-00435

Fiscal Note:
In FY24, the funds are budgeted in the Transportation Capital Improvement Funds (TCIP). Most of the projects are being funded in the 50% of 1 cent Surtax Other Uses Fund (Fund 142) and the Transportation Trust Fund (Fund 341).

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve and authorize the Chair to execute the following Second Amendments to the following Agreements for ITB 23-07 Annual Asphalt Concrete Surfacing Services:

  Second Amendment to Agreement 13740 with Creative Concrete Design of Colombia County;

  Second Amendment to Agreement 13741 with Preferred Materials, Inc.; and

  Second Amendment to Agreement 13742 with V.E. Whitehurst & Sons, Inc

e.

First Amendment to Addendum Agreement 13889 with Watson Construction Company, LLC for Annual Pavement Management Services for Public Works. - 24-00437

Fiscal Note:
In FY24, the funds are budgeted in the Transportation Capital Improvement Funds (TCIP). Most of the projects are being funded in the 50% of 1 cent Surtax Other Uses Fund (Fund 142) and the Transportation Trust Fund (Fund 341).

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve and authorize the Chair to execute First Amendment to the Addendum Agreement 13889 with Watson Construction Company, LLC, for Annual Pavement Management Services.

10.

Public Works

a.

Unanticipated revenues for Intersection Improvements Grant at NW 39th Ave and NW 97 Blvd - 24-00385

Fiscal Note:
Approval of the resolution includes budget amendment increasing budget by $568,862 in FDOT Grant Fund in account 329.79.7910.541.63.01 which has the description of Infrastructure Sidewalks/trails/signals. This is for the estimated cost of intersection improvements.

Strategic Guide:
Infrastructure

• Recommended Action:

  Adoption of resolution for unanticipated revenues with approval of budget amendment included to account for this grant from FDOT on intersection improvements at NW 39^th Ave and NW 97^th Blvd

b.

Authorization to Advertise a Public Hearing and Notice of Intent to Use the Uniform Method to impose Non-Ad Valorem Assessments for a Special Assessment District for Quail Street. - 24-00388

Fiscal Note:
The applicant paid $250 to start the SAD process which is intended to cover costs such as the advertising costs. The check was deposited in the Gas Tax Uses Fund and expenses would be paid from account 149.79.7910.541.49.00 which has the description of other charges and obligations.

Strategic Guide:
Infrastructure

• Recommended Action:

  Adopt the proposed resolution authorizing the advertisement of a Public Hearing to consider the establishment of a Special Assessment District to use an alternative surface treatment on Quail Street and Notice of Intent to use the uniform method for collecting non-ad valorem assessments. Authorize the Chair to sign the Resolution.

c.

Acceptance of donation of Drainage Easement from City of Gainesville - 24-00396

Fiscal Note:
There are recording costs for the Drainage Easement and exhibits in the amount of $265, these cost would be paid from Gas Tax Uses Fund from account 149.79.7910.541.49.00 which has the description of other charges and obligations.

Strategic Guide:
Infrastructure

• Recommended Action:

  Adopt the Resolution accepting the Drainage Easement and authorize the Chair to sign the Resolution, the Drainage Easement and any other documents approved by the County Attorney that are necessary to complete the conveyance.

d.

Acquisition of Pena and Arango/De La Cruz Flooded Houses in Hills of Santa Fe - 24-00412

Fiscal Note:
The Purchase Price of the two properties is $840,000.00.

The appraisal reports for the two properties are $3,000.00.

Title search and examination fees for the two properties are approximately $2,000.00.

The title insurance premiums for the two properties are $4,350.00.

The recording fees are approximately $60.00.

The total cost to purchase the two properties is approximately $849,410.00.

The county match is budgeted in account 001.79.7900.541.61.00 project #2247902 and the grant is budgeted in 134.79.7920.541.61.00 project #2247902 with both having the account description of land.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the acquisition of the properties located at 10002 NW 25^th Place (06236-002-000) and 10012 NW 25^th Place (06236-003-000) in Alachua County, Florida for demolition and use as a storm water basin, authorize the Chair to sign the Purchase Agreements, acceptance of the Deeds, Dedication to Public Use and Declaration of Restrictive Covenants, and any other documents, approved by the County Attorney, necessary to complete the acquisitions.

e.

Purchase of Property adjacent to Sheriff’s Department and Emergency Management Department - 24-00417

Fiscal Note:
The purchase price of the property is $8,000.00. Recording fees for the deed will be less than $50.00. Funds are budgeted in FY24 in the special expense division in account 001.04.0490.519.61.00 in the account description of land.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the purchase of Parcel # 16092-001-000, authorize the Chair to sign the Purchase Agreement, acceptance of deed and any other documents, approved by the County Attorney, necessary to complete this acquisition.

f.

Second Amendment to Contract between County and North Florida Regional Medical Center for Realignment of SW 41st Boulevard - 24-00266

Fiscal Note:
There is no fiscal impact for this Second Amendment as North Florida Regional Medical Center HCA will be conducting the work.

Strategic Guide:
Infrastructure

• Recommended Action:

  The Board approve the Second Amendment, the Assignment and Assumption Agreement (Exhibit A to the Second Amendment), and the Indemnification Agreement as to Pipeline Easement and Encroachment (Exhibit B to the Second Amendment), and authorize the Chair to sign the same.

11.

Sheriff's Office

a.

Fiscal Year 2023 Byrne Grant and Fiscal Year 2022 Byrne Grant Revision - 24-00422

Fiscal Note:
No matching funds required.

Strategic Guide:
Public Safety

• Recommended Action:
  1. Authorize the Sheriff, or his designee, to serve as the County Coordinator for Fiscal Year 2023 Byrne Grant Countywide application.
  2. Approve the revised Fiscal Year 2022 Byrne Grant Countywide “51% Letter,” authorizing the changes to program description for the City of High Springs.

Q.

Notation for Record

1.

Report of Contracts signed by County Manager or Designee in the month of March 2024. - 24-00382

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the report and include a copy of the contracts to the Clerk’s copy of the agenda for inclusion into the minutes.

2.

Rural Concerns Advisory Board Minutes of March 19, 2024 - 24-00411

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services –

• Recommended Action:

  No Action necessary, For informational purposes only.

3.

Health Care Advisory Board Approved Minutes March 6, 2024 - 24-00419

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary; for informational purposed only

4.

Infrastructure Surtax Oversight Board – February 26, 2024 Minutes - 24-00440

Fiscal Note:
Enter Text Here

Strategic Guide:
Infrastructure

• Recommended Action:

  No action necessary. For informational purposes only.

R.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx