ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

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County Administration Building - Jack Durrance Auditorium
12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville) starting on the 2nd floor in zones marked 35200. To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at (352) 374-5275 at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. (352) 264-6900 ■ Fax (352) 338-7363 ■ TDD call 711 Relay ■ Commissioners’ E-Mail: [email protected] ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 


Reverend Melissa Pisco, Celebration and First Archer UMCs. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

  • Recommended Action:

    To approve the Regular and Consent Agenda. 

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Appoint Eight (8) applicants to Citizen at Large positions (five open terms with a Term Ending March 29, 2028 and four open terms with a term ending March 31, 2027) to the Historical Commission.

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Accept the Fiscal Year 2024 (FY2024) Annual Comprehensive Financial Report (ACFR), and the Florida State Comptrollers Annual Financial Report (AFR).  Approve the AFR as submitted to the Florida Department of Financial Services and authorize the Chair to sign the certification form, confirming the report’s transmission to the State. Acknowledge receipt of the audit reports and letters for Single Audit report from the County's independent Certified Public Accountants, Purvis Gray and Company, LLP.  Acknowledge receipt of the Management Response Letter to the Auditor General. Authorize the Clerk to transmit the ACFR and the Single Audit Report to the Auditor General. Acknowledge receipt of SAS 114 letter from Auditors.

Fiscal Note:
$253,333 is unencumbered from the Infrastructure Surtax funds set aside for the City of Archer.


Strategic Guide:
Infrastructure

  • Recommended Action:

    If the Board desires to approve Archer’s two applications for Other Infrastructure Partnership Grant funding, one for the planning, design, permitting and construction of a wastewater collection system and the other for the planning, design, permitting and construction to replace aging portions of Archer’s potable water distribution system, then the Board must allocate the remaining $253,333 in available surtax grant funding between the two projects, find that the projects constitute a permissible use of surtax funding and also find that each project has countywide significance, and then authorize the Chair and Clerk to execute a grant agreement for each project using the form grant agreement (Attachment 5); however, the Board should deny Archer’s request for advanced payment of any surtax grant funding awarded by the County.

Fiscal Note:
This item is not currently budgeted in the County’s FY 2025 adopted budget.  Staff estimates that there would be additional cost to the County for establishing a Certified Local Government (CLG) Program, including one-time costs for initial program setup and ongoing costs for CLG program administration.  The County does not presently have the necessary historic preservation expertise available on staff to establish and manage a CLG program. 


The initial program setup - including updating the County’s Historic Preservation Ordinance, appointing a historic preservation review body, identifying the responsibilities of that body, and possibly updating the County’s 2000 historic resources survey - would require the assistance of a historic preservation consultant at an estimated cost of at least $50,000 up to $100,000. 


There will also be ongoing program administration costs to the County associated with the CLG program.  Staff estimates that the ongoing administration of a CLG program – including scheduling and advertising meetings and filling vacancies of the historic preservation review body, preparing periodic program reports as required by the State, processing applications for alterations, relocations, demolitions, new construction or other activities that may affect locally designated properties - will require the addition of up to 0.5 FTE, with an annual salary and benefits expense of $64,692.  Alternatively, existing staff would need to be reassigned from other current duties to focus on the CLG program. Current programs that would need a reduction in staff resources to cover CLG would come from Comprehensive Planning and include Affordable Housing, Intergovernmental Coordination, and a reduction in staff capacity for the Evaluation and Appraisal process.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Receive staff presentation.

Fiscal Note:
This item does not involve any new costs to the County. It updates Comprehensive Plan capital element project schedules in the Comprehensive Plan to be consistent with the County’s currently adopted Capital Budget and Financial Plan, the County’s Mobility Fee Study adopted in November 2023, and the School Board’s 5-Year Facilities Work Plan.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Adopt the attached ordinance to approve Comprehensive Plan amendment Z24-000010.

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

  • Recommended Action:

    To adjourn the meeting. 

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Accept Constitutional Officers’ Quarterly Reports of Budget to Actual Expenditures for FY2025 Quarter 2.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve publication of final BOCC minutes

Fiscal Note:
N/A


Strategic Guide:
Housing

  • Recommended Action:

    Appoint Leza Mueller to the Citizen-at-large (knowledgeable in labor, finance, or commerce) member with a term ending August 31, 2028.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the County Attorney’s request for a closed-to-the-public attorney-client litigation strategy session to occur on June 5, 2025, at 4:00 p.m. regarding the case styled Julianna Witte, Plaintiff, vs. Alachua County, Defendant, Case #2023-CA-4087.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Appoint Alexander Sanchez-Hamilton to the Alternate Member with a Term Ending September 30, 2029.

Fiscal Note:
There is no additional cost or guaranteed budget commitment for this board action. For any properties acquired through the Florida Forever Program, all land acquisition costs will be paid by State of Florida. If acquired, this Florida Forever Little Orange Creek Conservation Corridor project area will save Alachua County the cost of acquisition for any of these properties. No County land management funds will be expended on properties outside of Alachua County. A final lease agreement for any acquired properties will be brought back to the Board for consideration, including anticipated land stewardship costs and fund sources, before any County land management responsibilities would be finalized.


Strategic Guide:
Environment

  • Recommended Action:

    1) Authorize staff to pursue a lease agreement with the state DEP for parcels in the Little Orange Creek Corridor Florida Forever Project Area proposed for acquisition by the state.

    2) Direct staff to return to the Board with a negotiated lease agreement with DEP for any parcel/s acquired, for Board consideration for authorization and execution.

Fiscal Note:
Funds budgeted in the FEMA Disaster Relief Fund (Fund 164) to repair/replace the guardrails due to hurricane damage in account 164.00.0055.525.46.00 Project 624002 Hurricane Helene (Repairs and Maintenance).


Strategic Guide:
Infrastructure

  • Recommended Action:

    Approve the Award and issuance of a Purchase Order to Grading & Bush Hog Services, Inc., for BID 25-536-LC Guard Rail Repair and Replacement Services due to Hurricane Damage, in the amount of $58,750.00.

Fiscal Note:
Approve the issuance of Change Order 1 to Purchase Order 23-1421 to Bartow Ford Co., increasing the amount by $898.01. The revised Purchase Order amount of $78,956.50 is split funded with $37,984.80 funded from the General Fund (Fund 001) in account 001.41.4160.537.64.00 and $40,971.70 funded from General Fund Vehicle Replacement Fund (Fund 506) in account 506.04.0460.513.64.00 with both accounts having the description of Machinery and Equipment > $15,000


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of Change Order 1 to Purchase Order 23-1421 to Bartow Ford Co., increasing the amount by $898.01. The revised Purchase Order is $78,956.50.

Fiscal Note:
Public Works budgeted $50,000.00 in 503.131.220 (Inventories)


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the Award of Bid 25-110-MM Annual Purchase of Galaxy Super Smooth SDS or Equivalent Front End Loader Tires to Advance Tire Services, LLC.

Fiscal Note:
The FY25 budget includes $705,370.00 in account 001.04.0492.526.64.00 (>15000 Machinery and Equipment), Project 6251701 Debt Issue for Equipment Replacement/Fire Tower.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of a purchase order to Ten-8 Fire Equipment Inc., in the amount of $705,370.00.

Fiscal Note:
Facilities Management has $80,000.00 budgeted in account: 001.19.1919.519.46.00 (Repairs and Maintenance) Project # 8211904-FY24-Fleet


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute First Amendment to Agreement 14369 with Joseph Hoffman Construction LLC, d/b/a JH Construction LLC, in the amount of $78,600.00.

Fiscal Note:
There is $399,126 in available budget for this project in account 140.41.4100.572.62.00 with account description of buildings in project number 6194106 New Construction-Restroom - Poe Springs Park.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the Award and authorize the Chair to execute Agreement 14602 with Joseph Hoffman Construction LLC d/b/a JH Construction, LLC for Bid 25-534-LC Poe Springs Restroom Building Replacement, for a total fiscal impact of $399,126.00.

Fiscal Note:
Increasing by $12,955.00 in accounts:


400.76.7630.534.41.50 (Solid Waste System Fund, Transfer Station Division, and account description is mobile phone); 149.79.7900.541.41.50 (Gas Tax Uses Fund, Road and Bridge Division, and account description is mobile phone); 149.79.7910.541.41.50 (Gas Tax Uses Fund, TIP Division, and account description is mobile phone); 146.79.7920.541.41.50 (Stormwater Management Fund, Stormwater Division, and account description is mobile phone); and 503.11.1100.519.41.50 (Fleet Management Fund, Fleet Management Division, and account description is mobile phone)


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve the issuance of Change Order 1 to Blanket Purchase Order 25-695 to Verizon Wireless, in the amount of $12,955.00. The Revised Purchase Order Total is $68,130.00.

Fiscal Note:
Dash Cameras and GPS modules will be installed for All County Departments and Divisions with a phased approach with the initial installations starting with Fire Resue, Public Works, Solid Waste and Risk. There are sufficient funds available in the Risk Management reserves to cover this expense.


Risk Management accounts: 501.18.1853.513.52.00 - $719,191 and 501.18.1853.513.54.80 - $294,250.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute Agreement with IVS Inc. d/b/a Angel Trax (14391), in the amount not to exceed $1,013,440.50 for RFP 24-487-LC Dash Camera Installation and Services for Fleet Vehicles.

Fiscal Note:
Information and Telecom Services have budgeted $100,000.00 in 001.16.1620.519.54.80 - Books Publications Subscriptions And Memberships Computerized Information.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Approve and authorize the Chair to execute Agreement with Blumira Inc. (14662), in the amount not to exceed (NTE) $100,000.00 Annually, for Security Information and Event Management Software, for Information and Telecom Services.

Fiscal Note:
Community Support Services budgeted $100,000.00 in accounts:001.29.2940.569.41.00, 023.29.2940.569.41.00, 275.29.2940.569.41.00 Crisis Center Grant 988.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Delegate authority to County Manager 1) to approve the award for RFP 25-28-PM Alachua County Crisis Center Telephone System; and 2) to execute a contract for same, approved to form by the County Attorney, in the amount not to exceed $85,000.00.

Fiscal Note:
Fire Rescue has sufficient budget to cover the purchase order increase in the operating expense category in the MSBU-Fire fund 011.54.5480.522.52.70 (Operating Supplies Uniforms)


Strategic Guide:
Public Safety

  • Recommended Action:

    Approve the issuance of Change Order 1 to Blanket Purchase Order 25-121 with Bennett Fire Products Co. Inc., increasing the amount by $50,000.00. The revised Purchase Order is $450,000.00.

Fiscal Note:
There could be recording fees associated with this deed accounted for and budgeted in the Gas Tax Uses Fund in account 149.79.7910.541.49.00 with the description of other charges and obligations.


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    That the Board approve the Right-of-Way Maintenance Map for NW 205th Street and authorize the Chair and Clerk to sign the Maintenance Map to certify that the right-of-way is deemed to have been dedicated to the public and has vested in the County pursuant to §95.361(2), Florida Statutes.

Fiscal Note:
This will result in an increase in overall cost to the County of 2% for health insurance premiums.


Strategic Guide:
Mandatory and Discretionary Services

  • Recommended Action:

    Approve the health insurance premium changes to include a 2% increase overall increase for the health insurance premium, maintaining the employer cost share percentage to 90% for employee only coverage and 80% employee plus one and family coverage on the 5770 plan and reciprocity on the 5781 plan. No action is needed for the dental plan changes.

Fiscal Note:
The Interlocal Agreement for recycling processing is on a sliding scale based on blended market price. When the blended market price is high, there is revenue sharing with the County paying the City but when the market price is low, the City has to pay the County a processing fee. When the County is paying the City, the expense is coded to 400.76.7660.534.52.00 with the account description operating supplies and when the City has to pay the County a processing fee, the revenue is coded to 400.76.7660.369.5000 with the account description of revenue recycling.


Strategic Guide:
Environment

  • Recommended Action:

    Approve the Fifth Amendment to the Interlocal Agreement between Alachua County and the City of Gainesville for Recycling Processing and authorize the Chair to execute same on behalf of the County.

Fiscal Note:
N/A


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    No action necessary. For information purposes only.

Fiscal Note:
Expenditures are within budgetary appropriations and the financial position of the County remains strong. See attached report


Strategic Guide:
All Other Mandatory and Discretionary Services

  • Recommended Action:

    Receipt of the FY25 Alachua Board of County Commissioners Quarterly Financial Report – 2nd Quarter

Fiscal Note:
Listed below are the final totals for these eight completed acquisition projects: individual details and amounts are included in the attached report.

  • WINCHESTER (total all costs) - $114,728.58
  • RIMES (total all costs) - $1,586,289.16 (-$299,969.40 St. Johns River Water Management District Contribution) = $1,286,319.76
  • ELLIOTT CE (total all costs) - $191,907.08
  • JACKSON HEIRS (total all costs) - $383,225.44
  • HOWELL CE (total all costs) - $199,223.33
  • BIRO CE (total all costs)- $411,575.24
  • JOHNSON (total all costs) - $273,571.45
  • EICHHORN (total all costs) - $152,178.25

     


     


     


    Strategic Guide:
    Environment


     

  • Recommended Action:

    No action necessary. For informational purposes only. 

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx

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