ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, November 12, 2024

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville) starting on the 2nd floor in zones marked 35200. To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order - Clerk

D.

Election of Chair and Vice Chair for the Year 2024-2025

E.

Special Recognition - Clerk

F.

Remarks - Outgoing Chair

G.

Remarks - Incoming Chair

H.

Remarks by other commissioners

I.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

J.

Announcements

K.

Approval of Recognitions

1.

Approval of a Proclamation Declaring December 8th as Hypoplastic Left Heart Syndrome Awareness Day in Alachua County Florida - 24-00993

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim December 8^th as Hypoplastic Left Heart Syndrome Awareness Day in Alachua County Florida

2.

Approval of a Proclamation Declaring November 21, 2024, Central Florida Community Action Agency Day in Alachua County Florida - 24-00994

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim November 21, 2024, as Central Florida Community Action Agency Day in Alachua County Florida

3.

Approval of a Proclamation Declaring November 2024 as Epilepsy Awareness Month in Alachua County, Florida - 24-01020

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim November 2024 as Epilepsy Awareness Month in Alachua County Florida

L.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

M.

Action Items

1.

Administrating Officials FY ’24 Performance Reviews - 24-01006

Fiscal Note:
Upon the Boards determination, the budget will be adjusted accordingly to allocate any necessary funds.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the performance evaluations and propose a compensation increase (Cola is 6%,) (Merit is determined by the Board) for the Administrating Officials.

2.

Ranking of Request for Proposal (RFP) 24-485 Broadband Deployment Assistance to Deliver Reliable Internet to Unserved and Underserved Areas in Alachua County, managed by Budget & Fiscal Services. - 24-01002

Fiscal Note:
$14,000,000 is budgeted in General Fund – Revenue Recovery (Fund 052) for broadband deployment assistance.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the ranking and authorize staff to negotiate agreements for RFP 24-485-PM Broadband Deployment Assistance to Deliver Reliable Internet to Unserved and Underserved Areas in Alachua County:

  1.Windstream Florida, LLC

  2.COX Florida Telcom, L.P.

  3.Pavlov Media

  4.IBT Group USA, LLC

  Authorize staff to negotiate agreements with the three (3) top ranked firms.

3.

Alachua County Vision Zero Resolution - 24-00968

Fiscal Note:
N/A; No fiscal impact related to the Resolution itself

Strategic Guide:
Public Safety, Infrastructure

• Recommended Action:

  Recommend authorization of Chair signature of attached Alachua County Vision Zero Resolution.

4.

Alachua County Energy Efficiency Program Final Program Proposal - 24-00969

Fiscal Note:
Funding for the full program was approved upon a satisfactory pilot program on Dec 6, 2022. Account Number 052.00.0064.554.82.15 project ARP2021x012 – Energy Efficient & Weatherization.

Total project budget $3,000,000.

Strategic Guide:
Housing

• Recommended Action:

  Hear Presentation. Approve new program work plan.

5.

FY25 Use of Reserve Millcreek Watershed Matter and Commissioner At Large Voting Referendum - 24-00990

Fiscal Note:
Move $1,100,000 from 001.04.0440.590.99.20 General Fund Reserves to 001.040.0490.XX Special Expense to cover associated costs related to contractual services and documentation collection and filing fees and potential legal fees. $1 Million Dollars will be set aside for Mill Creek Watershed and $100,000 will be set aside for the appeal related to At Large Voting Referendum. Reserve Explanation and Budget Amendment Attached. This action will place General Fund Reserves below policy.

Strategic Guide:
Environment, and All Other Mandatory and Discretionary Services

• Recommended Action:

  Declare the attached evaluation sufficient to use General Reserves, approve the use $1,100,000 General Fund Reserves for unanticipated pre-litigation and appeal expenses, and approve the budget amendment:

  Excerpt from the Board Adopted Budget Policy:

  a.Reserve for contingency requests in the General Fund, Municipal Service Taxing Unit (MSTU) Law Enforcement and Municipal Services Benefit Unit (MSBU) Fire Funds must be approved by the Board of County Commissioners. The Board will use the procedures and evaluation criteria set forth in this, and other policies.

  Such requests will be evaluated as to the:

  i.Urgency of the request.

  ii.Scope of services to be provided.

  iii.Short and long-term fiscal impact of the request.

  iv.Potential for alternative methods of funding or providing the service(s).

  v.Review for duplication of service(s) with other agencies.

  vi.Review of efforts to secure non-County funding.

  vii.Discussion of why funding was not sought during the normal budget cycle.

  viii.Review of the impact of not funding or delaying funding to the next fiscal year.

  Item #1 - $1,000,000.00 Mill Creek Watershed

  1. The BoCC has asked the County attorney to review the Mill Creek watershed due to its potential environmental impacts. Further review and evaluation are required by the County.
  2. Professional consultant services and legal costs may arise from research and possible litigation.
  3. These are preliminary cost estimates; additional funds may be necessary depending on future BoCC decisions.
  4. N/A
  5. The Environmental Protection Department (EPD) will handle as much of the work
  6. N/A
  7. The item was presented to the Board after budget adoption
  8. The Mill Creek Watershed is currently under review.

  Item #2 - $100,000 At Large Voting Referendum

  1. Board authorized appeal of a temporary restraining order, circuit court decision regarding At Large Voting Referendum
  2. Professional consultant services and legal costs may arise from research and possible litigation.
  3. These are preliminary cost estimates; additional funds may be necessary depending on future Board decisions.
  4. N/A
  5. The County Attorney will handle as much of the work as possible internally.
  6. N/A
  7. This appeal resulted after the FY25 Budget was adopted.
  8. Court hearing will determine due dates related to filing of legal response.

N.

Presentations

1.

Presentation-Mobile Integrated Health Clinic Program - 24-00837

Fiscal Note:
There is no immediate fiscal impact with this presentation.

Strategic Guide:
Public Safety

• Recommended Action:

  Hear presentation

2.

Kincaid Loop Trail – Alternatives Analysis and Preferred Alignment for SE 27th Street - 24-01014

Fiscal Note:
The alternatives analysis found the preferred alignment (Alternative 1) to be the most economical alignment, including an Opinion of Probable Cost $53,679 (or 2.2%) less than Alternative 2. This project is funded from the 5-cent Local Option Gas Tax Fund in account 350.79.7910.541.63.01 with the account description of: Infrastructure Sidewalks/trails/signals.

Strategic Guide:
Public Safety, Infrastructure

• Recommended Action:

  Hear the Presentation

O.

Land Conservation Projects

1.

Watermelon Pond – Ashton Biological Preserve CE – Release of Right of First Refusal, 24-00971

Fiscal Note:
N/A – There is no additional cost or guaranteed budget commitment for this board action.

Strategic Guide:
Environment

• Recommended Action:

  Recommended Board Motions:

  1. Release right of first refusal to purchase underlying fee interests over ACPA Tax parcel 02711-006-006, subject to current offer; and
  2. Approve and authorize a Chair letter to Leslie O’Hara, Trustee, confirming release of right of first refusal over ACPA tax parcel 02711-006-003 (Exhibit 1).

P.

Public Hearings

1.

FY25 Budget Amendment for Carry Forwards for Re-appropriations and Fund Balance - 24-00930

Fiscal Note:
General Fund $327,261,910

Total All Funds $1,095,320,718.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Conduct a public hearing to adopt resolutions, and approve budget amendment.

2.

Adoption hearing on an ordinance related to farmworker housing - 24-00951

Fiscal Note:
n/a

Strategic Guide:
Housing

• Recommended Action:

  Staff recommends that the Board of County Commissioners:

3.

Ordinance 24-XX Amending Alachua County Code Chapter 113. – Alachua County School Zone Speed Enforcement - 24-00959

Fiscal Note:
There is no fiscal impact related to the passage of this ordinance. Projected impacts related to program implementation will be evaluated by BOCC and Alachua County Sheriff’s Office Staff through subsequent interagency coordination.

Strategic Guide:
Public Safety

• Recommended Action:

  Enact Ordinance 24-XX Alachua County School Zone Speed Enforcement

Q.

Items Pulled From Consent

R.

NOTE: This meeting will NOT reconvene at 5:01 PM

S.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

T.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

U.

Consent Items

1.

Budget & Fiscal Services

a.

FY24 Unanticipated Revenue for MSTU – LE Fund (009) - 24-01000

Fiscal Note:
Recognize $100,000 of interest revenue 009.00.0000.361.1410 (Interest Earnings) and appropriate expenses of $100,000 in 009.13.1300.519.31.80(Tax Collector Fees).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the resolution and budget amendment

2.

Clerk of the Court

a.

Signatories on Alachua County's bank accounts - 24-01013

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt the Resolution and authorize the Chairman and Vice-Chairman to execute all bank signature forms and Department of State Form DE-DE 3 Facsimile Signatures if not already on file with the Florida Department of State.

b.

Request approval of the attached BOCC minutes - 24-01018

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

• Recommended Action:

  Approve publication of final BOCC minutes

3.

Code Enforcement

a.

Request to Advertise Revisions to amend Code Enforcement Chapter 24 - 24-00989

Fiscal Note:
N/A

Strategic Guide:
Public Safety

• Recommended Action:

  Authorize staff to advertise a Public Hearing on the proposed ordinance, as presented, for the next available Board of County Commission meeting.

4.

County Manager's Office

a.

Request Appointment of David Morris to the Arts Council with a Term Ending September 30, 2027 - 24-00963

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint David Morris to the Arts Council with a Term Ending September 30, 2027

5.

Court Services

a.

Behavioral Health Transportation Plan Revisions for 2024-2026 - 24-00960

Fiscal Note:
n/a

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the Alachua County Behavioral Health Transportation Plan, as presented.

6.

Environmental Protection

a.

Approve and execute grant agreement with FL Department of Environmental Protection for Turkey Creek Preserve observation platform construction costs. - 24-01021

Fiscal Note:
Construction of the Turkey Creek Preserve observation platform and boardwalk will be funded as follows:

1. Alachua County’s 25% of the project costs will be funded from: Fund 167.55.5580.537.63.98 – up to $28,073, and Fund 261.41.5587.537.63.98.

     2. Through this grant, Florida DEP – FRDAP will fund the remaining 75% of the project costs.

This project is part of the County’s Capital Improvement Plan.

Strategic Guide:
Environment

• Recommended Action:

  Approve, and authorize the Chair to sign the Grant Contract Agreement P5078 (Exhibit 1) between Alachua County and the Florida Department of Environmental Protection (FDEP); and Authorize the County Manager to execute all related documents and amendments as needed to receive the grant.

7.

Human Resources

a.

Fiscal Year (FY) 2024-2025 Revisions to the Non-Bargaining Pay Plan, add GIS Manager - 24-01003

Fiscal Note:
This additional FTE for GIS Manager was approved during the budget process for FY25. It is a classification that was removed from the pay plan in FY23 and the FY25 minimum base hourly amount is $43.5202. The position is funded in Growth Management 001.65.6500.554.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2024- 2025 revisions to the Non-Bargaining Pay Plan.

8.

Procurement

a.

Award of Request for Qualifications (RFQ) 25-119-MM Qualification of Vendors for the Purchase of Parts and Services under $50,000.00 for Fleet Vehicles and Equipment for Public Works. - 24-00953

Fiscal Note:
Fleet Management charges these services to an inventory account 503.141.2300 with the description of Inventories - Materials and Supplies Fleet Inventory-commercial services and then bills each department using the services monthly after marking up the cost per the fee schedule.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award of RFQ 25-119-MM Qualification of Vendors for the Purchase of Parts and Services under $50,000.00 for Fleet Vehicles and Equipment to Tampa Spring, Co., Evans Plumbing, Inc. d/b/a EPI Construction Inc., Rick Croft Enterprises, Inc. d/b/a Texas Trailers Sales and Service, East Coast Emergency, Inc., Murray Ford-Mercury, Inc. d/b/a Murray Ford of Starke, Williams Diesel Services, Inc.

b.

Purchase Order to Frankel Media Group LLC for Alachua County’s 200th Anniversary Marketing and Event Support. - 24-01031

Fiscal Note:
$250,000 is included in the FY25 Adopted Budget, funded from Tourist Development Funds: 150.45.4510.552.xx.xx (31.00 professional services or 48.00 Promotional Activities)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a Purchase Order to Frankel Media Group LLC, in the amount of $250,000.00. Make a legislative factual determination and affirm that the activities and expenses related to the celebration of Alachua County’s 200th Anniversary serve a public purpose and are related to the promotion of tourism in Alachua County.

c.

Agreements for Request for Proposal (RFP) 25-171-MM Annual Environmental Consulting Services for Environmental Protection. - 24-00954

Fiscal Note:
Budget in the amount of $1,500,000.00 is included in multiple divisions and funding sources which include Funds: 001 General Fund, 008 MSTU Unincorporated, 021 & 140 Wild Spaces Public Places, 146 Stormwater Management, and 178 Hazardous Materials.

Strategic Guide:
Environment

• Recommended Action:

  Approve and authorize the Chair to execute Agreements with Water & Air Research Inc. (14308), GSE Engineering and Consulting, Inc. (14306), Jones, Edmunds & Associates, Inc. (14307), Geosyntec Consultants, Inc. (14305), WSP USA Environment & Infrastructure, Inc. (14309) for RFP 25-171-MM Annual Environmental Consulting Services, in the amount not to exceed (NTE) $1,500,000.00 annually.

d.

Award and Agreements for Bid 24-48-MB Annual Armed/Unarmed Security Services for Facilities Management. - 24-00874

Fiscal Note:
Facilities Management has $100,000.00 budgeted in accounts: 001.19.1912.519.34.00 and 001.19.1912.712.34.00 (Other Contractual Services). The NTE is $450,000 because other departments may use these agreements.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and authorize the Chair to execute the following Agreements for Annual Armed/Unarmed Security Services, NTE $450,000.00 annually:

  Agreement 14398 with WorldEliteSecurity, LLC (Primary)

  Agreement 14468 with Universal Security Guard Association, Inc. (Secondary)

e.

Sole Source and Third Amendment to Agreement with AK Associates (11499) for Fire Rescue. - 24-00931

Fiscal Note:
Any purchases associated with the Solacom Guardian emergency telephone system or AK Associates, are paid with 911 fee revenues or 911 grant funds (126.54.5471.529.41.00 Communication Services and the 911 State Grant fund 083.54.5440.529.various 3235403.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve and authorize the Chair to execute the Sole Source and Third Amendment to Agreement with AK Associates (11499), in the amount of $125,595.70.

f.

First Amendment to Agreement with DLR Group, Inc. (13961). - 24-00976

Fiscal Note:
Funding is in account 324.19.1912.712.62.00, Court Complex Building Project 9201902.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve and authorize the Chair to execute First Amendment to Agreement with DLR Group, Inc. (13961), in the amount $3,001,770.00.

g.

Second Amendment to Agreement with Hydradry, Inc. (13482). - 24-00978

Fiscal Note:
Sufficient funds will be made available should emergency cleaning services be needed. The expense will be charged to account 164.00.0040.525.34.00 as part of the FEMA Disaster Relief Fund. The project will vary.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve and authorize the Chair to execute Second Amendment to Agreement with Hydradry, Inc. (13482), in the amount NTE $150,000.00 annually.

h.

Ranking of Request for Proposal (RFP) 25-28-PM Alachua County Crisis Center Telephone System for Community Support Services, Crisis Center. - 24-00980

Fiscal Note:
This is for ranking only. No fiscal impact until the agreement has been approved.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the ranking and authorize staff to negotiate an agreement for RFP 25-28-PM Alachua County Crisis Center Phone System:

  1. Interact Strategies, Inc

  2. TTEC Digital

  Authorize staff to negotiate an agreement with the top ranked firm. Should the staff be unable to negotiate a satisfactory agreement with the top ranked firm, negotiations with the unsuccessful firm will be terminated. Negotiations with the second ranked firm may be undertaken in the same manner in order of ranking until an agreement is reached.

i.

Change Order 4 to Blanket Purchase Order (BPO) 24-593 with Midwest Veterinary Supply Inc., increasing the amount by $5,752.00 for Animal Resources. - 24-00984

Fiscal Note:
There are sufficient funds in the FY24 Animal Resources & Care Budget to cover the increase; however, the Donation Fund was added to the purchase order to cover the costs from this amendment.

This purchase order utilizes the General Fund accounts: 001.25.2500.562.52.00 Operating Supplies and 001.25.2500.562.52.50 Operating Supplies- Medical. And now the Donation Fund account: 167.25.2500.562.52.00 Operating Supplies.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 4 to Blanket Purchase Order 24-593 with Midwest Veterinary Supply Inc., increasing the amount by $5,752.00. The revised Blanket Purchase Order is $89,752.00.

j.

Single Source and Agreement 14326 with Online Solutions d/b/a CitizenServe - 24-00986

Fiscal Note:
Growth Management manages the contract. The users of enterprise permitting system: Growth Management, Public Works, Codes Administration, and Environmental Protection have budgeted $123,000.00 for existing staff licenses in multiple funds/divisions with the ending account 54.80 with the account description of computerized information. The not to exceed amount in the contract is to provide for possible additional software integrations in the future if necessary. Those potential integrations would require budget to be identified by the Department requesting the integration at that time.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the Single Source and Agreement 14326 with Online Solutions d/b/a Citizenserve, NTE $200,000.00 annually.

k.

Second Amendment to Agreement with Boone Improvements Inc. (13867). - 24-00995

Fiscal Note:
Parks FY25 budgeted in the following line items:

Boone: $195,000.00

New Funding: Infrastructure Surtax- WSPP Parks Allocation

Fund 140.41.4100.572.xx.xx$100,000.00 budget will be identified as the contract is spent down.

Existing Funding:

001.41.4100.572.46.00$23,750.00 (Repairs and Maintenance)

008.41.4100.572.46.00$71,250.00 (Repairs and Maintenance)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the Second Amendment to Agreement 13867 with Boone Improvements Inc., NTE $195,000.00 annually.

l.

Ranking of Request for Proposal (RFP) 25-14-PM New Human Capital Management System for Alachua County Human Resources. - 24-00998

Fiscal Note:
This is for Ranking only. No fiscal impact until the agreement is approved by the Board. In FY24, Human Resources budgeted $500,000 in account 001.18.1851.513.34.00 (Other Contractual Services); these funds will be carried forward to FY25.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the ranking and authorize staff to negotiate an agreement for RFP 25-14-PM New Human Capital Management System for Alachua County Human Resources:

  1.Alight Solutions, LLC

  2.Ceridian HCM, Inc. dba Dayforce

  3.Creola Consulting LLC

  4.Vertrosoft LLC

  5.Denovo Ventures, LLC

  Authorize staff to negotiate an agreement with the top ranked firm. Should the staff be unable to negotiate a satisfactory agreement with the top ranked firm, negotiations with the unsuccessful firm will be terminated. Negotiations with the second ranked firm may be undertaken in the same manner in order of ranking until an agreement is reached, and so forth.

m.

Single Source and Blanket Purchase Order to Nextran Truck Center-Lake City for Public Works. - 24-01005

Fiscal Note:
Public Works budgeted $135,000.00 in accounts: 503.141.2200-$105,000.00 (Materials and Supplies Fleet Inventory) and 503.141.2300-$30,000.00 (Materials and Supplies Fleet Inventory)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the Single Source and Blanket Purchase Order to Nextran Truck Center-Lake City, in the amount of $135,000.00.

n.

Agreement with Skyline Elevators Inc. (14393) for BID 25-8-MB Annual Elevator Full Coverage Maintenance and Repair Service for Facilities Management. - 24-01017

Fiscal Note:
The FY25 Facilities Budget has $76,428 of Operating Expense allocated between the following accounts: 001.19.1912.519.46.00; 001.19.1912.529.46.00 and 001.19.1912.712.46.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 14393 with Skyline Elevators Inc. for BID 25-8-MB Annual Elevator Full Coverage Maintenance and Repair Service, NTE $76,428.00.

9.

Public Works

a.

NW 141st Street and NW 166th Place Sidewalks for Mebane Middle School FDOT Local Agency Program (LAP) Agreement - 24-01004

Fiscal Note:
The resolution for unanticipated revenues includes budget amendment increase FDOT Grant Fund by $1,125.00 for expense account 329.79.7910.541.63.99 which has the account description of other infrastructure.

Strategic Guide:
Infrastructure

• Recommended Action:

  Adopt Resolution approving the NW 141^st Street and NW 166^th Place Sidewalks LAP Agreement which includes recognizing unanticipated revenue which includes budget amendment, authorizing the Chair to execute the agreement and authorizing the County Manager or Public Works Director to execute subsequent amendments and agreements related to the project provided said amendments or agreements do not increase the County’s obligations to fund the project. In addition, the County staff requests that the Board waive its anti-indemnification policy due to the fact that section 15.b. of the LAP Agreement requires the County to indemnify, defend and hold harmless FDOT to the extent and within the limits of section 768.28, Florida Statutes.

10.

Sheriff's Office

a.

Fiscal Year End (FYE) 2024 Annual Equitable Sharing Agreement and Certification - 24-01041

Fiscal Note:
The Justice and Treasury Forfeiture Funds received additional revenue. The resolution and budget amendment amend the FY24 Budget to recognize and appropriate the additional revenue. Fund 157 – Justice Forfeiture Fund; Fund 184 – Treasury Forfeiture Fund

Strategic Guide:
Public Safety

• Recommended Action:

  Review and authorize signing the FYE 2024 Annual Equitable Sharing Agreement and Certification and approve the resolution and budget amendment.

11.

Solid Waste & Resource Recovery

a.

Revised Certification of Non-Ad Valorem Assessment Roll - 24-01042

Fiscal Note:
This revised non-ad valorem assessment roll results in the collection of an additional $19,473.33 when compared to the original roll.

Strategic Guide:
Environment

• Recommended Action:

  Approve the revised certification of non-ad valorem assessments and authorize the Chair to sign it.

b.

Hurricane Helene Disaster Debris Private Property Resolution - 24-01044

Fiscal Note:
There is $12,000,000 budgeted in the FEMA Disaster Relief Fund in account 164.00.0055.525.34.00 with the account description of other contractual services.

Strategic Guide:
Public Safety

• Recommended Action:

  Adopt the Resolution making certain findings and declaring the debris located on private property/private roadways resulting from Hurricane Helene an immediate threat to public health and safety and making it eligible for cleanup by contractors.

12.

Tourism and Economic Development

a.

Request Approval of Tri-Party Voluntary Collection Agreement between AirBnB, the Alachua County Tax Collector, and Alachua County - 24-00997

Fiscal Note:
Revenue generating, these funds are being placed in multiple accounts:

150.45.4510.312.1300

299.45.4510.312.1300

299.45.4530.312.1300

299.45.4540.312.1300

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve Tri-Party Voluntary Collection Agreement between AirBnB, the Alachua County Tax Collector, and Alachua County and authorize the Chair to sign

b.

Appoint Alexander Sanchez-Hamilton to the Citizen at Large Vacancy of the Economic Development Advisory Committee with a Term Ending September 30, 2026 - 24-00999

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Appoint Alexander Sanchez-Hamilton to the Citizen at Large Vacancy of the Economic Development Advisory Committee with a Term Ending September 30, 2026

V.

Notation for Record

1.

Arts Council Minutes – September 3, 2024 - 24-00964

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary; for informational purposes only

2.

Land Conservation Board (LCB) Approved Minutes - 24-00868

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  No action necessary; for informational purposes only

3.

Healthcare Advisory Board Approved Meeting Minutes September 18, 2024 - 24-00991

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary; for informational purposes only

4.

Equity Advisory Board Minutes – September 19, 2024 - 24-01001

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  No action necessary. For informational purposes only.

W.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx