ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, April 08, 2025

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville) starting on the 2nd floor in zones marked 35200. To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Senior Pastor Jesse Bryan, First Baptist Church of Alachua. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Employee Length of Service 1st Quarter Recognition - 25-00211

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Hear presentation

2.

Presentation of a proclamation recognizing April 1st through April 30th, 2025, as National Poetry Month in Alachua County, Florida - 25-00257

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Read and present the proclamation

3.

Presentation of proclamation recognizing April 13th through April 19th, 2025, as National Public Safety Telecommunicators Week in Alachua County, Florida - 25-00258

Fiscal Note:
N/A

Strategic Guide:
Public Safety

• Recommended Action:

  Read and present proclamation

4.

Presentation of a proclamation recognizing April as Fair Housing Month in Alachua County, Florida - 25-00259

Fiscal Note:
N/A

Strategic Guide:
Housing

• Recommended Action:

  Read and present the proclamation

G.

Board and Committee Items

1.

Non-Gainesville Municipal Representative – MTPO - 25-00246

Fiscal Note:
N/A

Strategic Guide:
Infrastructure

• Recommended Action:

  Appoint a Non-Gainesville Municipal Representative to the MTPO for a term of one (1) year, commencing with the execution of the Interlocal Agreement (ILA) Reestablishing the MTPO and subject to the terms of said ILA.

2.

Alachua County Housing Authority Board Appointment - 25-00232

Fiscal Note:
N/A

Strategic Guide:
Housing

• Recommended Action:

  Appoint one alternate member with a term ending July 31, 2027.

3.

Human Rights Board Annual Report 2025 - 25-00237

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the report

4.

Local History Presentation by the Alachua County Historical Commission of the History and Significance of a Block of Buildings on Main Street. - 25-00272

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Hear the Alachua County Historical Commission reading.

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Public Hearings

1.

Community Development Block Grant Application First (1st) Public Hearing - 25-00294

Fiscal Note:
N/A

Strategic Guide:
Housing, Economic Development, and Other Allowable Funding Categories

• Recommended Action:

  Hold public hearing; direct staff to submit application for Community Development Block Grant (CDBG) and select funding category(ies); and authorize signature authority to the County Manager or designee to submit CDBG application for funding and other required forms to apply for the CDBG Grant, including any modifications

J.

Items Pulled From Consent

K.

NOTE: This meeting will reconvene at 5:01 PM

L.

Presentations

1.

Presentation on State Required Closure Plan for Florence Landfill - 25-00228

Fiscal Note:
N/A

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:

  Hear presentation

M.

Action Items

1.

Air Quality Monitoring Options at Florence Landfill - 25-00207

Fiscal Note:
Monitoring costs are estimated to range from $41,608 to $158,955, based on the Board’s action (see slide 6 of the presentation for a detailed list of options). There is no existing EPD budget identified for this task.

Strategic Guide:
Environment

• Recommended Action:

  Have staff contract an Environmental Consultant to install one monitoring equipment site and provide monitoring data for six months, with the option to continue to monitor based on the review of the presence or absence of parameter exceedances.

N.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

O.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

P.

Consent Items

1.

Budget & Fiscal Services

a.

Fund 037 Budget Reallocation for Miscellaneous Projects - 25-00256

Fiscal Note:
There is sufficient budget in reserves to cover the budget requests

State Court Facility Preservation

Reserves: 037.04.0440.590.99.20 - ($256,727)

Unallocated Appropriations: 037.04.0490.712.99.24 – ($453,422)

Repairs & Maintenance

Court Related Facilities 037.31.3149.712.46.00 - $83,445

037.31.3149.712.64.00 - $92,883

Court Administration 037.33.3350.712.46.00 - $263,976

Public Defenders Office 037.35.3550.712.46.00 - $29,901

Clerk’s Office 037.37.3750.712.46.00 - $239,944

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the attached budget journal

2.

Clerk of the Court

a.

Request approval of the attached BOCC minutes - 25-00253

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve publication of final BOCC minutes

3.

Community Support Services

a.

Unanticipated Revenue for Community Development Block Grant – Corona Virus and Children’s Trust of Alachua County - 25-00303

Fiscal Note:
Recognize $400,000 in unanticipated revenue from the State of Florida. If funding is not received from the State, funding from Funds 203 CDBG Neighborhood Stabilization and 207 CDBG FY11 Neighborhood Stabilization could be used for this purpose

001.29.2973.337.6100 (Grants from Local Units Interlocal Agmt/Children’s Trust) - $264,850.00

001.29.2973.569.82.00 (Aid to Private Organizations Aids to Private Organizations) - $264,850.00

Strategic Guide:
Housing, Environment and Public Safety

• Recommended Action:

  Approved both Unanticipated Revenues resolution and journal attachments

4.

County Manager's Office

a.

Value Adjustment Board Appointment - 25-00247

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint one full term member to the Citizen (must own homestead property in Alachua County) – has the homestead exemption – position with a term ending in March 2026.

5.

Facilities Management

a.

Parking Space Rental Agreement 14641 with First Presbyterian Church of Gainesville for Parking - 25-00265

Fiscal Note:
Rental Term is upon execution through July 30^th, 2027 and month to month thereafter. Cost is $5,000.00 per month, so $60,000.00 annually with the total cost depending on when the parties agree to end the rental agreement. Sufficient Funds exist in 324.19.1912.712.62.00 (buildings) as part of the Court Complex Project 9201902

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Parking Space Rental Agreement 14641 (Agreement) & authorize the County Manager to execute the Agreement

6.

Fire Rescue

a.

Request to donate surplus self-contained breathing apparatus (SCBA) equipment to Loften High School, City of High Springs Fire Department, and City of Newberry Fire Department - 25-00233

Fiscal Note:
N/A

Strategic Guide:
Public Safety

• Recommended Action:

  Adopt the Resolution authorizing the donation of surplus SCBA equipment to Loften High School, City of High Springs Fire Department, and City of Newberry Fire Department

b.

Interlocal Agreements for 911 Emergency Addressing Services with Five (5) Municipalities - 24-00803

Fiscal Note:
N/A

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the interlocal agreements between the County and the Town of La Crosse, City of Waldo, City of Hawthorne, City of Newberry and City of High Springs

7.

Procurement

a.

Change Order 1 to Blanket Purchase Order 25-109 with Midwest Veterinary Supply, Inc., increasing the amount by $20,000.00 for Animal Resources. - 25-00220

Fiscal Note:
Animal Resources has $49,870 budgeted in FY25 that is not yet spent or encumbered to cover the purchase order increase in accounts: 001.25.2500.562.52.00 (Operating Supplies) and 001.25.2500.562.52.50 (Operating Supplies-Medical).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Blanket Purchase Order 25-109 with Midwest Veterinary Supply, Inc., increasing the amount by $20,000.00. The revised Blanket Purchase Order is $60,000.00.

b.

Purchase Order to Emergency Vehicles, Inc., in the amount of $584,490.00 for Public Works. - 25-00224

Fiscal Note:
Public Works budgeted $584,490.00 in account 001.04.0492.521.64.00 (General Fund.Non-Departmental.Special Expense) Project 6251701-Debt Issue for Equipment Replacement/Fire Tower.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Emergency Vehicles, Inc., in the amount of $584,490.00.

c.

Purchase Order to Emergency Vehicles, Inc., in the amount of $1,185,397.00 for Public Works. - 25-00225

Fiscal Note:
Public Works budgeted $1,185,397.00 in account 001.04.0492.521.64.00 (machinery & equipment), Project 6251701-Debt Issue for Equipment Replacement/Fire Tower.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the issuance of a purchase order to Emergency Vehicles, Inc., in the amount of $1,185,397.00.

d.

Purchase Order to Alan Jay Fleet Sales, in the amount of $66,096.00 for Supervisor of Elections Office Via Public Works - 25-00234

Fiscal Note:
Supervisor of Elections Office has budgeted $66,096.00 in account 171.12.1200.513.64.00 (Machinery & Equipment over $15,000).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Alan Jay Fleet Sales, in the amount of $66,096.

e.

Purchase Order to Strykers Sales Corporation, in the amount of $63,362.58 for Fire Rescue. - 25-00241

Fiscal Note:
This purchase is for two (2) power load stretchers at $63,362.58 for two (2) new rescue units (001.04.0492.526.64.00 Project 6251701 Machinery and equipment >$15,000).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Strykers Sales Corporation, in the amount of $63,362.58.

f.

Agreement with GFL Solid Waste Southeast LLC “Green for Life” (14243) for Waste Collection at Alachua County Facilities for Facilities Management. - 25-00248

Fiscal Note:
Annual Waste Collection Services are utilized by departments throughout the county. Budget for these services are in various County funds and have funds assigned to cover the costs. The agreement has a NTE of $500,000.00 and the budget account code will vary based on the department.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Agreement with GFL Solid Waste Southeast LLC (14243) for Waste Collection at Alachua County Facilities for Facilities Management.

g.

Award and Agreements for BID 25-33-LC Rebid Annual Concrete Construction and Repair Services for Public Works. - 25-00249

Fiscal Note:
Public Works budgeted $250,000.00 in account 149.79.7900.541.46.00 (Repair & Maintenance).

Strategic Guide:
Infrastructure

• Recommended Action:

  Exempt the following four contracts from the payment and performance bond requirements of 255.05, Florida Statutes, for individual tasks that cost $200,000 or less, approve the award and authorize the Chair to execute the following contracts for BID 25-33-LC Rebid Annual Concrete Construction and Repair Services, NTE $250,000.00 annually:

  Agreement 14634 with Richard Sean Construction Inc.

  Agreement 14635 with AJ General Construction Services, Inc.

  Agreement 14636with Hicks Asphalt, Paving & Concrete, LLC

  Agreement 14637 with Southeastern Concrete Pumping, Inc. d/b/a Silverback Concrete

h.

Agreement with Watson Construction Company, LLC (14491) for BID 25-488-LC Rebid NW/NE 53rd Avenue Resurfacing from US Highway 441 to State Road 24 Project #919-7907, for Public Works. - 25-00261

Fiscal Note:
There is $7,610,879 in project 9197907 for construction in 50% of 1 cent of Surtax Other Uses Fund (142) and Transportation Trust Fund (341) in accounts: 142.79.7950.541.63.99 and 341.79.7910.541.63.99 with the account description of infrastructure.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 14491 with Watson Construction Company, LLC for BID 25-488-LC Rebid NW/NE 53rd Avenue Resurfacing from US Highway 441 to State Road 24 Project #919-7907, in the amount of $7,229,632.65 with a Contingency of $361,481.63, for a total fiscal impact of $7,591,114.28.

i.

Award of Bid 25-71-MB Annual On-Demand Repairs, Maintenance, Upgrades, Installation and Emergency Services for the LenelS2 OnGuard Access Control System. - 25-00263

Fiscal Note:
Facilities Management has $60,000.00 budgeted in accounts

001.19.1912.519.46.00, 001.19.1912.712.46.00, 001.19.1912.529.46.00,

001.19.1912.519.46.80, 001.19.1912.712.46.80, 001.19.1912.529.46.80 (Repair and Maintenance Services)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award of Bid 25-71-MB Annual On-Demand Repairs, Maintenance, Upgrades, Installation and Emergency Services for the LenelS2 OnGuard Access Control System for Facilities Management to BCI Integrated Solutions as the primary and Security 101 Holdings, LLC, as the secondary, lowest, most responsive, and responsible vendors.

j.

Addendum Agreements for On-Call Electrical Services, for Facilities Management based on University of Florida Agreements. - 25-00266

Fiscal Note:
Sufficient budget exists in various accounts, but specific accounts will depend on the project.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the following Addendum Agreements and authorize the Chair to sign the agreements:

  14598 ADDENDUM AGREEMENT between Alachua County and Del Sol Electric, LLC

  14600 ADDENDUM AGREEMENT between Alachua County and Preston-Link Electric, Inc.

8.

Sheriff's Office

a.

Fiscal Year 2023 Byrne Grant Countywide Funds – Unanticipated Revenue - 25-00251

Fiscal Note:
$23,767

056.71.7190.331.2000, Project # 2712501 Intergovernmental Revenues Public Safety

056.71.7190.586.91.92, Project # 2712501 Operating Transfers Out To Constitutional Officers

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the resolution and budget amendment for unanticipated revenue.

9.

Tourism & Economic Development

a.

2025 Update to Small Farmer Grant Methodology - 25-00271

Fiscal Note:
There is a balance of $7,116.97 from the original grant allocation of Revenue Recovery Funds which will be expended first. The FY25 budget also includes $100,000 from general fund sources to support small farmer grants in FY2025.

General Fund: 001.45.4501.552.82.53 account description: aid to private organizations private development

Revenue Recovery – ARPA: 052.17.1770.552.82.53: ARP2021x018 Small Producer Ag Capital Support Grants

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the 2025 Small Famer Grant Methodology and authorize the County Manager to advertise and solicit grant applications.

Q.

Notation for Record

1.

Local Planning Agency and Planning Commission - 25-00242

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary; for informational purposes only

2.

Land Conservation Board (LCB) Approved Minutes - 25-00252

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  No action necessary; for informational purposes only

3.

Recreation and Open Space - 25-00270

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary; for informational purposes only

R.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx