ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, January 14, 2025

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville) starting on the 2nd floor in zones marked 35200. To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Pastor Stephen Langford, High Springs United Methodist Church. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Employee Length of Service 4th Quarter Recognition - 25-00006

Fiscal Note:
NA

Strategic Guide:
All Other Mandatory and Discretionary Services.

• Recommended Action:

  View the presentation

2.

Approval of a Proclamation Declaring January 18th, 2025, as Arbor Day 2025 in Alachua County, Florida - 25-00027

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Proclaim January 18^th , 2025, as Arbor Day 2025 in Alachua County, Florida

G.

Board and Committee Items

1.

Alachua County Veteran Services Advisory Board Annual Workplan and Accomplishments Report - 24-01035

Fiscal Note:
No fiscal impact to receiving annual report.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Hear and receive the presentation

2.

Economic Development Advisory Committee Appointments - 25-00010

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Appoint one At-Large Voting Member and one At-Large Alternate Member to the Economic Development Advisory Committee Vacancy with a Term Ending Sept. 30, 2028

3.

Select Artist for Fire Training Facility Mural - 25-00008

Fiscal Note:
$8,600 total as budgeted for Art in Public Places through the building’s renovation budget in Fund 052 (Revenue Recovery) and 091 (Emergency Rescue Services).

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:

  Select an Artist from the four presented for Fire Training Facility Mural

4.

City of Archer Infrastructure Surtax Oversight Board Report and Request for Assistance Update - 25-00035

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  (1) Hear report (2) Request a full accounting of all Infrastructure Surtax revenue received by the City of Archer since 2017 (3) Set a reasonable timeline (recommended three-years) for the City to repay misspent funds (4) Strengthen oversight by requesting the Infrastructure Surtax Oversight Board to conduct enhanced monitoring and (5) Discuss City’s request for assistance.

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Presentations

1.

Request for Proposal (RFP) Process Presentation - 24-00966

Fiscal Note:
N/A

Strategic Guide:
N/A

• Recommended Action:

  Hear the Request for Proposal (RFP) Process Presentation

J.

Land Conservation Projects

1.

Watermelon Pond - Johnson Tract Option Contract to Purchase Real Property - 25-00025

Fiscal Note:
The attached Journal Entry requests $308,990 to complete this acquisition (Exhibit 7).

WSPP – Land Acquisition (Capital Expense) = $240,000

Fund#: 140.41.4160.537.61.00 – 6194101 Watermelon Pond - Johnson

&

General Operating & Due Diligence (Operating Expense) = $40,900

Fund #: 140.41.4160.537.31.00 - 6184160

Please see Exhibits 7 (Budget Amendment) & 8 (Acquisition and Stewardship Costs) for additional details.

Strategic Guide:
Environment

• Recommended Action:
  1. Approve and authorize the Chair to exercise the Watermelon Pond - Johnson Option Contract to purchase Real Property, subject to the County’s rights to conduct due diligence inspections and notice Seller of Title Defects and Environmental Defects as set forth in the Contract;

  2. Approve the acquisition subject to the non-permitted title exceptions #5, #6, #7, #8, #9, & #10, subject to the concurrence of the County Manager and the closing attorney;

  3. Authorize staff to execute additional documents as necessary to close the transaction; and

  4. Approve the attached budget amendment authorizing the expenditure of funds for due diligence and associated closing costs.

K.

Public Hearings

1.

Public Hearing to adopt an Ordinance to amend Code Enforcement Chapter 24 - 24-01068

Fiscal Note:
N/A

Strategic Guide:
Public Safety

• Recommended Action:

  Adopt and approve the proposed ordinance and authorize the Chair to sign.

2.

Z24-000004: Adoption Public Hearing for County-Initiated Comprehensive Plan Text Amendment to Implement New Requirements of House Bill 1379 Relating to Sanitary Sewer Connection Feasibility - 25-00023

Fiscal Note:
There is no cost to the County associated with amending the Comprehensive Plan to add the proposed policies. There may be costs to the County in the future associated with conducting the feasibility analysis for connection of existing developments on septic to sanitary sewer as required by the new statute and the proposed Comprehensive Plan policies. Staff anticipates doing the required feasibility analysis in-house to the extent possible. Some consultant assistance may be required but is not expected.

Strategic Guide:
Environment

• Recommended Action:

  Adopt ordinance to approve Comprehensive Plan Amendment # Z24-000004.

3.

Z24-000005: Adoption Public Hearing on Comprehensive Plan Amendment to Clarify Policy on Fire Level of Service Guidelines - 25-00024

Fiscal Note:
There is no cost to the County associated with this item.

Strategic Guide:
Public Safety

• Recommended Action:

  Adopt ordinance to approve Comprehensive Plan Amendment Z24-000005.

4.

Z24-000011: Transmittal Public Hearing for Comprehensive Plan Amendment on Inclusionary Housing Policies - 25-00046

Fiscal Note:
N/A

Strategic Guide:
Housing

• Recommended Action:

  Approve transmittal of proposed Comprehensive Plan amendment Z24-000011 to the state land planning agency and other agencies for review and comment in accordance with Section 163.3184, Florida Statutes.

5.

Z24-000010: Transmittal Public Hearing on Comprehensive Plan Amendment to Update Capital Improvements Element Project Schedules - 25-00049

Fiscal Note:
This item does not propose new costs to the County. It would update the County’s Comprehensive Plan capital improvement project schedules to be consistent with adopted County budget documents, the County’s Mobility Fee Study adopted in November 2023, and the School Board’s 5-Year Facilities Work Plan.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve transmittal of proposed Comprehensive Plan amendment Z24-000010 to the State Land Planning Agency and other agencies for review and comment in accordance with Section 163.3184, Florida Statutes.

L.

Quasi-Judicial Public Hearings

1.

Z24-000009 – A Request for A Special Use Permit for a Private Educational Facility - 25-00055

Fiscal Note:
There will be no budget impacts resulting from approval of the requested special use permit

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Staff recommends that the BoCC approve the requested SUP and adopt Resolution Z-25-01 with the bases and conditions as noted in the staff report.

M.

Items Pulled From Consent

N.

NOTE: This meeting will NOT reconvene at 5:01 PM

O.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

P.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

Q.

Consent Items

1.

Clerk of the Court

a.

Request approval of the attached BOCC minutes - 24-01102

Fiscal Note:
N/A

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:

  Approve publication of final BOCC minutes

2.

Community Support Services

a.

Alachua County Housing Finance Authority (HFA) Appointment - 24-01058

Fiscal Note:
NA

Strategic Guide:
Housing

• Recommended Action:

  Approve appointment of Khushman Hans to the HFA Board

b.

Alachua County Veteran Services Advisory Board (VSAB) Appointment - 25-00051

Fiscal Note:
NA

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Appoint Sandra Torres-Pintos to the VSAB in the Post Secondary Education Seat

3.

County Attorney's Office

a.

Settlement Agreement with A.S., a Minor Child - 25-00047

Fiscal Note:
This settlement is for $100,000 of which will be paid from the Risk Fund 501.18.1853.513.45.68. In addition, the carrier of the contractor in this matter which ultimately provided a defense to the County will pay an additional $50,000 on behalf of the County 501.18.1853.513.45.68. Gainesville Soccer Authority is paying an undisclosed amount to settle their portion of the claim.

Strategic Guide:
Mandatory

• Recommended Action:

  Approve the settlement.

4.

County Manager's Office

a.

Request Approval of Quorum Revisions to Infrastructure Surtax Oversight Board Resolution - 25-00002

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve Quorum Revisions to Infrastructure Surtax Oversight Board Resolution as presented.

b.

Request Appointment of Christian Duran to the Arts Council Citizen at Large Vacancy with a Term Ending September 30, 2027 - 25-00052

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint Christian Duran to the Arts Council Citizen at Large Vacancy with a Term Ending September 30, 2027

5.

Environmental Protection

a.

Addition of Land Conservation Projects to the Alachua County Forever Active Acquisition List - 25-00069

Fiscal Note:
Lochloosa Creek Flatwoods – Lakes of Hawthorne, LLC (Fee Simple) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship: $1,638,126

The current annual property tax revenue of all the project parcels is: $5,672.58

Watermelon Pond – DeCubellis (Conservation Easement) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship: $880,000

The current annual property tax revenue of all the project parcels is: $5,672.58

Lochloosa Connector – Powell and Sandborn (Conservation Easement) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship: $256,058

The current annual property tax revenue of all the project parcels is: $633.63

Purchase and maintenance would be funded from the Wild Spaces Public Places surtax.

Additional details can be found in Exhibits 7 and 8.

Strategic Guide:
Environment

• Recommended Action:

  Approve the addition of the following property on the Active Acquisition List.

  1. Lochloosa Creek Flatwoods – Lakes of Hawthorne LLC (Full Price List)
  2. Watermelon Pond – DeCubellis (Full Price List)
  3. Lochloosa Connector – Powell and Sandborn (Full Price List)

6.

Fire Rescue

a.

Subgrant Agreement between Alachua County and the State of Florida, Division of Emergency Management related to Hurricanes Debby, Helene and Milton - 24-00996

Fiscal Note:
Reimbursements will be recognized as the project and documentation are finalized Fund 164

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Subgrant Agreement between Alachua County and the State of Florida, Division of Emergency Management to receive reimbursement for incurred costs from Hurricanes Debby, Helene and Milton

b.

Lutheran Services of Florida Amendment 100 to Agreement PO049 for the FY2024-25 Mobile Integrated Health Clinic Program - 25-00016

Fiscal Note:
There is no fiscal impact related to Amendment 100.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve Amendment 100 to Agreement PO049 with Lutheran Service of Florida

7.

Human Resources

a.

Fiscal Year (FY) 2024 – 2025 revisions to the Non-Bargaining Pay Plan- add Agricultural Economic Development Coordinator, 24-01045

Fiscal Note:
This is a new classification to be added to the pay plan and is funded through the general fund 001.17.1770.552. The minimum base hourly rate is $28.4842.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2024- 2025 revisions to the Non-Bargaining Pay Plan

8.

Procurement

a.

Agreement for Request for Proposal (RFP) 25-11-MM Fire Rescue Request for Employee Uniform Store/Portal and Pricing for Fire Rescue. - 25-00009

Fiscal Note:
Fire Rescue has budgeted approximately $200,000.00 for uniforms (091.5450.526.52.70 $87,525 and 011.54.5480.522.52.70 $120,942.00 Operating Supplies Uniforms). The not to exceed amount of $233,900.00 provides for anticipated increases in pricing and uniform purchases for the duration of the multi-year agreement.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Agreement with Galls, LLC (14426), NTE $233,900.00 annually.

b.

Award and Agreement 14329 with Ulloa Management Group, LLC, for Bid 25-402-LC Alachua County Emergency Operations Center & Fire Rescue Administration Building Renovation, for Facilities Management. - 25-00013

Fiscal Note:
Facilities Management has $4,000,000 budgeted in account 346.54.5400.529.62.00 (Buildings) project 8211903

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 14329 with Ulloa Management Group, LLC, for Bid 25-402-LC Alachua County Emergency Operations Center & Fire Rescue Administration Building Renovation, for a total fiscal impact of $3,699,812.55.

c.

Purchase Order to United Data Technologies, in the amount of $84,530.32 for Information & Telecom Services. - 25-00014

Fiscal Note:
IT budgeted $84,530.32 in account 001.16.1600.519.64.00 (machinery & equipment).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to United Data Technologies, in the amount of $84,530.32.

d.

Ranking of Request for Proposal (RFP) 25-514-LC Purchase and Installation of Vehicle Exhaust System for Fire Rescue Stations. - 25-00015

Fiscal Note:
This is for Ranking only. No fiscal impact until the agreement is approved by the Board. Fire Rescue received the FY22 Assistance to Firefighters Grant Award of $570,954.54 which requires a local match of $57,095.46 for a total budget of $628,050.00 (080.54.5480.522.62.00 Buildings).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the ranking and authorize staff to negotiate an agreement for RFP 25-514-LC Purchase and Installation of Vehicle Exhaust System for Fire Rescue Stations:

  1.Safe Air Corporation

  2.MagneGrip

  Authorize staff to negotiate an agreement with the top ranked firm. Should the staff be unable to negotiate a satisfactory agreement with the top ranked firm, negotiations with the unsuccessful firm will be terminated. Negotiations with the second ranked firm may be undertaken in the same manner in order of ranking until an agreement is reached, and so forth.

e.

Agreement 5854775 with Microsoft and Purchase Order to SHI International Corp., for Information & Telcom Services. - 25-00019

Fiscal Note:
Year 1 FY 2025 $499,519.43

Year 2 FY 2026 $499,519.43

Year 3 FY 2027 $499,519.43

There is sufficient budget for this expenditure as this is an identified expenditure in the Information Service Department budget, account 001-16-1600-519-54.80 (subscriptions & memberships).

001.16.1600.519.54.80 - $499,519.43

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 5854775 with Microsoft and the issuance of a Purchase Order to SHI International Corp., in the amount of $499,519.43.

f.

Purchase Order to CDW-G, in the amount of $142,909.80 for Information & Telcom Services (EOC). - 25-00020

Fiscal Note:
In FY25, $142,909.80 is budgeted in account 001.16.1600.519.46.00 (repairs and maintenance) and 001.16.1600.519.64.00 (machinery and equipment).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to CDW-G, in the amount of $142,909.80.

g.

Addendum Agreement for Extended Warranty and Preventative Maintenance for the Defibrillators and Monitors, for Fire Rescue. - 25-00021

Fiscal Note:
Sufficient funds exist in the FY25 Adopted Budget (091.54.5450.526.46.00 Repairs and Maintenance).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Addendum Agreement 14405 with Zoll Medical Corporation.

h.

Purchase Order to CDW-G, in the amount of $203,885.33 for Information & Telcom Services (Wilson Building). - 25-00022

Fiscal Note:
In FY25, $203,885.33 is budgeted in account 001.16.1600.519.46.00 (repairs and maintenance) and 001.16.1600.519.64.00 (machinery and equipment).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to CDW-G, in the amount of $203,885.33.

i.

Purchase Order to Alan Jay Automotive Management, Inc. d/b/a Alan Jay Fleet Sales, in the amount of $133,278.00 for Public Works. - 25-00030

Fiscal Note:
The $133,278.00 for this purchase is budgeted in the Mobile Integrated Health Clinic Fund in account 138.54.5413.529.64.00 (Machinery & Equipment over $15,000). Project 3255401-Mobile Integrated Health Clinic (MIHC) grant – 7/1/24 – 6/30/25.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the issuance of a purchase order to Alan Jay Automotive Management, Inc. d/b/a Alan Jay Fleet Sales, in the amount of $133,278.00.

j.

Purchase Order to Gray Local Media Inc., in the amount of $53,000.00 for Tourism and Economic Development. - 25-00036

Fiscal Note:
There are sufficient funds in the departments budget to cover purchase order 2025-1257 to Gray Local Media Inc. in the amount of $53,000.00.

Tourist Development Fund: 150.45.4510.552.48.00 (Promotional Activities).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Gray Local Media, Inc., in the amount of $53,000.00.

k.

Purchase Order to Quality Equipment and Parts, Inc., in the amount of $179,500.00 for Public Works. - 25-00037

Fiscal Note:
The $179,500 for this purchase is budgeted in the in the General Fund in accounts: 001.04.0492.541.52.00 (Operating Supplies) and 001.04.0492.541.64.00 (Machinery & Equipment over $15,000). Project 6251701 (Equipment Replacement/Fire Tower).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Quality Equipment and Parts, Inc., in the amount of $179,500.00.

l.

Purchase Order to Ring Power Corp – St. Augustine, in the amount of $110,043.00 for Hydraulic Excavator for Public Works. - 25-00038

Fiscal Note:
The $110,043 for this purchase is budgeted in the in the General Fund in accounts: 001.04.0492.541.52.00 (Operating Supplies) and 001.04.0492.541.64.00 (Machinery & Equipment over $15,000), Project 6251701.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Ring Power Corp – St. Augustine, in the amount of $110,043.00.

m.

Purchase Order to Motorola Solutions Inc., in the amount of $96,310.30 for Portable Radios for Fire Rescue. - 25-00039

Fiscal Note:
This purchase is funded with the State Homeland Security Grant Program (SHSGP) for the sustainment of the Mutual Aid Radio Communication Unit (MARC) radio cache. The grant includes $96,310.30 for radio replacements (083.54.5410.522.52.00 Operating Supplies Project 2245401 SHSGP FY23 Marc Unit Award R0883).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Motorola Solutions Inc., in the amount of $96,310.30.

n.

Second Amendment to Agreement with DLR Group, Inc. (13961). - 25-00040

Fiscal Note:
Funding is in account 324.19.1912.712.62.00, Court Complex Building Project 9201902.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve and authorize the Chair to execute Second Amendment to Agreement with DLR Group, Inc. (13961), in the amount $848,475 for a total contract amount of $3,850,245.

o.

Ranking of Request for Proposal (RFP) 24-509 Alachua County ITS Penetration (PEN) Test for Information & Telcom Services. - 25-00044

Fiscal Note:
This is for Ranking only. No fiscal impact until the agreement is approved by the Board. Budget in the amount of $100,000 is available in Professional Services account 001.16.1620.519.31.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the ranking and authorize staff to negotiate an agreement for RFP 24-509-PM Alachua County ITS Penetration (PEN) Test:

  1.True North Consulting Group, LLC dba WWW.TNCG.COM

  2.Global Solutions Group, Inc.

  3.Shorebreak iThreat Security, LLC

  4.LanceSoft, Inc.

  5.Affinity IT Security Services

  6.InterSec, Inc.

  7.Cyber Security Services, LLC

  8.Tyler Technologies, Inc.

  9.Anthony Brunson P.A.

  10.United Data Technologies, Inc.

  11.GoSecure, Inc.

  12.Sentinel Technologies, Inc.

  13.Brackish Security, LLC

  14.TechGuard Security, LLC

  15.Continuum GRC, Inc.

  16.Helios Innovations, LLC

  Authorize staff to negotiate an agreement with the top ranked firm. Should the staff be unable to negotiate a satisfactory agreement with the top ranked firm, negotiations with the unsuccessful firm will be terminated. Negotiations with the second ranked firm may be undertaken in the same manner in order of ranking until an agreement is reached, and so forth.

p.

Purchase Order to Zencity Technologies US Inc., in the amount of $93,000.00 for Community Engagement Software for the County Manager’s Office. - 25-00045

Fiscal Note:
FY25, $93,000.00 is budgeted in account 001.04.0490.519.52.31 (Operating Supplies Software Non-Capital) for this expense.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order 2025-1305 to Zencity Technologies US Inc., in the amount of $93,000.00.

q.

Sole Source and Purchase Order to Rescue Systems Unlimited for Fire Rescue Services. - 25-00056

Fiscal Note:
Fire Rescue budgeted $65,585.00 in accounts: 011.54.5480.522.52.00 (operating supplies), 011.54.5480.522.64.00 (machinery & equip >$15K), 091.54.5450.526.52.00 (operating supplies) and 091.54.5450.526.64.00 (machinery & equip >$15K).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the Single Source and Purchase Order to Rescue Systems Unlimited, in the amount of $65,585.00.

r.

Purchase Order to Ring Power Corp – St. Augustine, in the amount of $101,859.00 for Hydraulic Excavator for Public Works. - 25-00057

Fiscal Note:
The $101,859.00 for this purchase is budgeted in the General Funds accounts: 001.04.0492.541.52.00 (Operating Supplies) and 001.04.0492.541.64.00 (Machinery & Equipment over $15,000), Project 6251701.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of a purchase order to Ring Power Corp – St. Augustine, in the amount of $101,859.00.

9.

Solid Waste & Resource Recovery

a.

Third Amendment To Contract #11937 With University Of Florida For Professional Services For Landfill and Solid Waste Tasks And Related Research. - 25-00060

Fiscal Note:
$60,000 is budgeted in the Waste Management Assessment Fund (405) for this contract, in account 405.76.7633.534.31.00 with account description of Professional Services.

Strategic Guide:
Environment

• Recommended Action:

  Approve Third Amendment to Contract #11937 with University of Florida for providing landfill and solid waste related research to the Alachua County Solid Waste & Resource Recovery Department and authorize the chair to sign on behalf of the County.

R.

Notation for Record

1.

Infrastructure Surtax Oversight Board – July 22, 2024 Minutes - 25-00001

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  N/A. For informational purposes only.

2.

Equity Advisory Board Minutes – October 17, 2024 - 25-00004

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  No action necessary. For informational purposes only.

3.

FY25 Alachua County Board of County Commissioners’ Financial Report – 1st Quarter - 25-00032

Fiscal Note:
Expenditures are within budgetary appropriations and the financial position of the County remains strong. See attached report

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Receipt of the FY25 Alachua Board of County Commissioners Quarterly Financial Report – 1st Quarter

4.

Rural Concerns Advisory Board Minutes of September 17, 2024, and October 15, 2024 - 25-00048

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No Action necessary. For Informational purposes only

5.

FY25 Public Purpose Quarterly Report 1st Quarter - 25-00031

Fiscal Note:
For the 1st quarter $114,499 was requested for public purpose activities

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Receipt of the Report for Public Purpose FY25 1st Quarter.

6.

Alachua County Affordable Housing Advisory Committee (AHAC) Minutes - 24-01038

Fiscal Note:
NA

Strategic Guide:
Housing

• Recommended Action:

  Receive the minutes

7.

Local Planning Agency and Planning Commission Approved Minutes - 25-00011

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No Action necessary. For Informational purposes only

8.

Local Planning Agency and Planning Commission - 25-00012

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No Action necessary. For Informational purposes only

9.

Arts Council Minutes – November 4, 2024 - 25-00018

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only.

S.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx