ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, July 11, 2023

11:30 A.m. - 5:00 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

In-person public comment will be taken for each non-ministerial motion. The public will have one opportunity to speak about items not on the agenda at noon or 5:30 p.m. Public comments are limited to three minutes per speaker.

Phone in public comment will be taken at noon. Callers will be given up to 3 minutes to speak on a single item on the agenda and up to 3 minutes for all items not on the agenda, for a total of up to 6 minutes. How to participate:

 

• The call-in number is 1-929-205-6099. When prompted, enter meeting ID 873 5974 1977
• If you wish to comment, Raise Your Hand by dialing *9 (star nine)
• Once you are called on, Unmute Your Phone by dialing *6 (star six)
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The public may view the meeting on Cox Channel 12 and the County’s Video on Demand website: http://alachua.granicus.com/ViewPublisher.php?view_id=8
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

 

 

 

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Pastor Steve Langford of First United Methodist Church of High Springs - Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and  for the benefit of the Commission. The views or beliefs expressed by the  invocation speaker have not been previously reviewed or approved by the  Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

2023 Quarterly 2 April-June Length of Service Presentation - 23-00376

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  View the 2023 Quarterly 2 employee Length of Service ADA PowerPoint Presentation

2.

Approval of a Proclamation Declaring July 2023 as Parks and Open Space Month in Alachua County, Florida - 23-00299

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Proclaim July 2023 as Parks and Open Space Month in Alachua County, Florida

3.

Approval of a Proclamation Declaring July 2023 as Disability Awareness Month in Alachua County, Florida - 23-00297

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Proclaim July 2023, as Disability Awareness Month in Alachua County, Florida

G.

Board and Committee Items

1.

Alachua County Citizens Disability Advisory Committee Fiscal Year 2023 (FY23) Annual Report - 23-00252

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity, Housing

• Recommended Action:

  Accept the Citizens Disability Advisory Committee FY23 Annual Report

2.

Request to Rename Santa Fe Lake Park in Honor of Jill McGuire - 23-00333

Fiscal Note:
Estimated $1,000 for replacement signage funded through Parks & Open Space’s operating budget

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve Resolution 23 - __ as presented and authorize the Chair and Clerk to sign.

H.

Public Comments

12:00 PM or as soon thereafter as possible - Members of the public may only speak during one of the two designated "Public Comment" periods during the course of the morning and evening Regular meeting.  Members of the public commenting on issues appearing on the agenda during the first "Public Comment" period will not be entitled to speak on those issues during the remainder of the meeting.  All members of the public wishing to speak during the "Public Comment" portions of the agenda will be limited to three (3) minutes to make their request or presentation.  Members of the public wishing to speak on quasi-judicial matters should be encouraged to speak during the hearings on those matters, since the Board's decisions in those matters may only be based on evidence in the record of the hearings.  

I.

Commission Response to the Public

J.

Items Pulled From Consent

K.

Presentations

1.

Construction and Demolition Debris Management in Alachua County - 23-00335

Fiscal Note:
Information purposes only, no fiscal impacts at this time.

Strategic Guide:
Environment

• Recommended Action:

  Direct Staff to bring back to the Board a plan to evaluate and implement Zero Waste Strategies to increase the reuse and recycling of Construction and Demolition materials in Alachua County.

L.

Land Conservation Projects

1.

Mill Creek – Rembert Tract Option Contract to Purchase Conservation Easement, 23-00351

Fiscal Note:
The amount of the option payment is a non-refundable $1,000.00. However, if the option is exercised, the $1,000.00 will be applied to the final purchase price of the contract.

 

Total acquisition cost is $3,328,511.20 for the land plus $195,144 for due diligence and closing services. The basis for these estimates is detailed below.

 

In order to provide sufficient spending authority to cover an unanticipated change in acquisition costs, staff is requesting authorization to expend an amount equal to the estimated acquisition and due diligence costs, plus 10%.

 

Summary of Estimated Costs

• Purchase price: $3,328,511.20 (623.2 ac x $5,341.00/ac)
• Phase I ESA: $7,200
• Boundary Survey: $115,720
• Baseline Documentation Report: $28,000
• Boundary Posts & Signs: $4,000
• Attorney’s fees and closing costs: $40,224
• 10% contingency on purchase price & due diligence: $352,365.52
• TOTAL EXPENDITURE AUTHORITY REQUESTED: $3,876,020.72

 

The complete cost for acquisition is estimated at $3,876,020.72. $1,000,000 has already been budgeted for this project through the Board’s approval of the Rembert / Florida Department of Environmental Protection grant contract during the March 14, 2023, BoCC meeting. Therefore, the attached Journal Entry is requesting the remaining $2,876,021. (Exhibit 7)

 

WSPP – Land Acquisition (Capital Expense) Fund#: 021.41.4160.537.61.00 – 6194101 Mill Creek – Rembert & Fund #: 021.41.4160.537.31.00   6184160: WSPP - Gen. Op. & Due Diligence (Operating Expense)

 

Annual Tax & Assessment Revenue of the Parcels: $8,207.04 (2022 total)

• $4,003.22 (03000-001-001) PJDJ Inc.
• $359.28 (03000-000-000) PJDJ Inc.
• $749.90 (03000-005-000) PJDJ Inc.
• $204.43 (03000-005-001) PJDJ Inc.
• $639.39 (02971-000-000) PJDJ Inc.
• $920.23 (02977-000-000) PJDJ Inc.
• $163.12 (02975-004-000) PJDJ Inc.
• $578.21 (02975-003-004) PJDJ Inc.
• $62.73 (02972-001-000) PJDJ Inc.
• $189.96 (02981-000-000) PJDJ Inc.
• $119.75 (02980-003-000) PJDJ Inc.
• $216.82 (02978-000-000) DMR 239 Estates LLC (to be deeded to PJDJ Inc. prior to closing)

 

The landowner will continue to pay Alachua County property tax after the conservation easement is conveyed. Under Section 196.26, Florida Statutes, land dedicated in perpetuity for conservation purposes but used for commercial purposes (e.g., silviculture) is eligible for a 50% exemption from ad valorem taxation. Since certain portions of the property are excluded from the conservation easement, and the assessment may change on the excluded portions, the potential impact of this transaction on the county tax base cannot be accurately estimated at this time. Annual Alachua County Forever Management Costs (CE Monitoring): $550 (Exhibit 8)

 

Strategic Guide:
Environment

• Recommended Action:
  1. Approve and authorize the Chair to exercise the Mill Creek – Rembert Option Contract to purchase a Conservation Easement, subject to the County’s rights to conduct due diligence inspections and notice Seller of Title Defects and Environmental Defects as set forth in the Contract;
  2. Approve the acquisition subject to the non-permitted title exceptions #4, #5, #6, #7, #8, #9, #10 and #11, and to the subject to the concurrence of the county attorney and of the closing attorney;
  3. Authorize staff to execute additional documents as necessary to close the transaction; and
  4. Approve the attached budget amendment authorizing the expenditure of funds for due diligence and associated closing costs.

M.

Action Items

1.

City of Gainesville Cornerstone Eastside Development – Avoidance, Minimization, and Mitigation Plan - 23-00342

Fiscal Note:
None

Strategic Guide:
Environment

• Recommended Action:

  Recommend approval of the City’s Avoidance, Minimization, and Mitigation Plan for the Cornerstone Eastside Development and authorize the Chair to sign the Interlocal Agreement that will document designated allocation of the mitigation funds.

2.

Scope of Work for Meat Processing Facility Request for Proposals - 23-00327

Fiscal Note:
The total estimated cost of the Newberry Meat Processing Facility is $5.25 million. At the December 6, 2022, Board meeting, the Commission allocated $2,500,000 from revenue recovery sources. Project # ARP2021x014. Staff will submit for matching funds from Federal sources. As part of the public-private partnership with a developer-operator, private funds will also be sought by the County to construct the processing facility.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the proposed scope of work and direct staff to 1) Create a solicitation for a developer-operator for a Meat Processing Facility,  2) Authorize the County Manager or designee to modify the draft scope to be consistent with the approved agreement with the City of Newberry, grant requirements, and to comply with laws on public-private partnerships, and 3) Direct staff to release the solicitation when finalized.

a.

Rural Concerns discussion of Meat Processing and Training Facility, 23-00289

Fiscal Note:
N.A.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Hear the update.

3.

American Rescue Plan State and Local Fiscal Recovery Funds (ARPA-SLFRF) Special Projects Update - 23-00367

Fiscal Note:
Alachua County has received $52.25 million in Federal ARPA-SLFRF for assistance in recovering from the COVID-19 pandemic. The final ARPA report will be filed by July 31, 2023, for use of ARPA-SLFRF to Treasury, and a copy will be distributed to Commissioners and posted on our web page. The one-time influx of funds remaining for Board adopted projects are now a part of the General Fund (052).

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Confirm General Fund Projects to use one-time funds created from the ARPA-SLFRF allocation.

N.

Reports and Comments

1.

County Attorney Report

2.

County Manager Report

3.

Board Reports and Commission Comment

NOTE:  This meeting will reconvene at 5:01 PM.

O.

NOTE: This meeting will reconvene at 5:01 PM

P.

Public Comments

The earlier of 5:30 PM or at the conclusion of the agenda.

Q.

Commission Response to the Public

R.

Public Hearings

1.

Fiscal Year 2024 (FY24) Budget Development – Public Hearing to Set Proposed Millage Rates for General County and Municipal Service Taxing Unit (MSTU) - Law Enforcement - 23-00370

Fiscal Note:
Millage rates will be used to establish the amount of ad valorem taxes to be collected to fund the FY24 General Fund and MSTU - Law Enforcement budgets.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Set proposed millage rates for General County and Municipal Service Taxing Unit – (MSTU) Law Enforcement and Adopt the Resolution

2.

Fiscal Year 2024 (FY24) Stormwater Non-Ad-Valorem Assessment: Initial Assessment Resolution and Authorization to Advertise Public Hearing - 23-00365

Fiscal Note:
The Stormwater Assessment is proposed at a $10.00 increase. The proposed adoption of a $50.00 Equivalent Residential Unit (ERU) will generate a maximum estimated $2,900,000.

Stormwater Management Funds: EPD 146.55.5511 and Public Works 146.79.7920

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt Resolution and authorize staff to notice the public of the September 12, 2023, Public Hearing to set the rates for Stormwater Non-Ad Valorem Assessment and authorize provision of the notice to affected property owners on the Notice of Proposed Taxes (TRIM)

3.

Fiscal Year 2024 (FY24) Solid Waste Non-Ad Valorem Assessment: Initial Assessment Resolution and Authorization to Advertise a Public Hearing - 23-00372

Fiscal Note:
The Solid Waste Assessment rates will increase per the attached schedules for Fiscal Year 2023-2024. Approving this request will allow the County to collect approximately $12.5 million in non-ad valorem assessments to fund the Universal Curbside Collection, Rural Collection Center, and Solid Waste Management Programs. Estimated revenue is $7 million to account 148.76.7600.325.20.00, $1.7 million to account 403.76.7610.325.20.00, and $3.8 million to account 405.76.7620.325.20.00

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt Resolution and authorize staff to notice the public of the September 12, 2023, Public Hearing to set the rates for Solid Waste Non-Ad Valorem Assessments and authorize provision of the notice to affected property owners on the Notice of Proposed Taxes (TRIM)

4.

Fiscal Year 2024 (FY24) Fire Assessment: Initial Assessment Resolution and Authorization to Advertise a Public Hearing - 23-00373

Fiscal Note:
The Fire Assessment was implemented in FY18 with Tier 1 rate of $83.34 and Tier 2 rate of $7.63. The Fire Assessment rates remained flat for 4 consecutive fiscal years.

For Fiscal Year 2021-2022, the rate increase for Tier 1 was $90.69 and Tier 2 $8.31 per Equivalent Benefit Unit (EBU).

For Fiscal Year 2023-2024, the proposed rate is to remain the same and is estimated to generate $21,411,047.16

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt Resolution and authorize staff to notice the public of the September 12, 2023, Public Hearing to set the rates for the Fire Non-Ad Valorem Assessments and authorize provision of the notice to affected property owners on the Notice of Proposed Taxes (TRIM).

5.

Fiscal Year 2024 (FY24) Sugarfoot Oaks/Cedar Ridge Special Assessment District: Initial Assessment Resolution and Authorization to Advertise a Public Hearing - 23-00374

Fiscal Note:
The proposed annual Non-Ad Valorem Assessment rates for Fiscal Year 2023-2024 is proposed at $5 increase to be $10.00 per unit/per month. Approving the request will allow the Sugarfoot Oaks/Cedar Ridge Special Assessment District to receive approximately $99,240 in Non-Ad Valorem Assessment revenue (not adjusted for non-collectibles) to fund community maintenance in the Sugarfoot Oaks/Cedar Ridge Preservation and Enhancement District. The Sugarfoot Oaks Cedar Ridge Preservation and Enhancement District Community Council held its draft budget meeting on June 14, 2023. The Sugarfoot Oaks/Cedar Ridge budget shall be incorporated into the FY24 County Budget

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt Resolution and authorize staff to notice the public of the September 12, 2023, Public Hearing to set the assessment for the Sugarfoot Oaks/Cedar Ridge Non-Ad Valorem Assessments and authorize provision of the notice to affected property owners on the Notice of Proposed Taxes (TRIM). Authorize incorporation of Sugarfoot Oaks/Cedar Ridge budget into the FY24 County Budget.

6.

Z22-000006: A Request to Amend Alachua County Comprehensive Plan Future Land Use Element Policy 2.2.3 (Newberry Village) - 23-00283

Fiscal Note:
No fiscal impacts anticipated as a result of approving the requested text changes.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Staff recommends that the Board adopt Ordinance 23-xx approving the requested text changes.

S.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

T.

Consent Items

1.

Budget & Fiscal Services

a.

Update to the Fiscal Year 2023 (FY23) and Fiscal Year 2024 (FY24) Debt Management Policy - 23-00371

Fiscal Note:
Raising to ensure debt limitation to cover proposed master plan projects.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve Resolution to update the Debt Management Policy to increase per capita amount to $750.

2.

Clerk of the Court

a.

Approve Board of County Commission Minutes - 23-00290

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve Minutes

3.

Community Support Services

a.

Lutheran Services of Florida Amendment 114 - 23-00377

Fiscal Note:
Reduce funds for LSF - 988 grant by $500,000 for lapsed funds in grant cycle. See attached budget amendment.

023.29.2940.334.6900 – project 3222907 -$500,000

023.29.2940.569.12.00 – project 3222907 -$475,000

023.29.2940.569.22.00 – project 3222907 -25,000

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve Amendment 114.

4.

County Manager's Office

a.

Re-appointment of K. Richard Blount as Board member of the Alachua County Housing Authority with a Term Ending July 31, 2027 - 23-00344

Fiscal Note:
N/A

Strategic Guide:
Housing

• Recommended Action:

  Re-appoint K. Richard Blount to Alachua County Housing Authority Board with a Term Ending July 31, 2027

5.

Court Services

a.

Lutheran Services of Florida, Inc. Amendment #113 - 23-00310

Fiscal Note:
State of Florida Department of Children and Families & General Fund Metamorphosis - $ 560,384.00 Various Accounts – 265.36.3610.523 various accounts, Project # 3223601; Mobile Crisis Response Team - $349,105.00 - 275.29.2940.569 Various Accounts   Project # 3222908.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the Lutheran Services of Florida Amendment #113, Budget Journals and Resolution

6.

Environmental Protection

a.

Addition of Land Conservation Projects to the Alachua County Forever Active Acquisition List - 23-00311

Fiscal Note:
Watermelon Pond – Sheffield (Fee Simple) - Cost Estimates:

• Alachua County Property Appraiser (ACPA) Value: $161,160*
• Acquisition Due Diligence: $47,500
  • Due Diligence: title work, appraisal, survey, environmental assessment
• Stewardship, initial 10 years: $39,080

Total estimated cost for acquisition and 10 year Stewardship: $247,740
The current annual property tax revenue of all the project parcels is: $289.40

 

Paynes Prairie Additions – The Koppaka Family Foundation (Fee Simple) - Cost Estimates:

• Alachua County Property Appraiser (ACPA) Value: $125,064*
• Acquisition Due Diligence: $38,200
  • Due Diligence: title work, appraisal, survey, environmental assessment, baseline documentation report
• Stewardship, initial 10 years: $0 (Alachua Conservation Trust would manage)

Total estimated cost for acquisition and 10-year stewardship: $163,264
The current annual property tax revenue of all the project parcels is: $1,114.18

Estimated acquisition costs for both properties total: $371,924

Estimated stewardship costs for the initial 10 years for both properties total: $39,080

*Listed value is based on what is currently listed on the ACPA website. Actual value will be based on updated appraisals obtained for the property as part of the acquisition process.

Sufficient budget exists in the Wild Spaces Public Places (WSPP) Land Allocation for these costs.

Project 6184160- WSPP-General Operating & Due Diligence: 021.41.4160.537.31.00

Project 6194101-WSPP-Land Acquisition: 021.41.4160.537.61.00

If the WSPP Surtax budget in Fund 021 is exhausted if/when either of these parcels are brought to the Board for acquisition, they will be funded from the new surtax (beginning 1/1/23) with budget in Fund 140.

(Exhibit 5)

 

Strategic Guide:
Environment

• Recommended Action:

  Approve the addition of the following properties on the Active Acquisition List.

  1. Watermelon Pond – Sheffield (Full Price List)
  2. Paynes Prairie Additions – The Koppaka Family Foundation (Full Price List)

7.

Fire Rescue

a.

North Florida Regional Geographic Information Systems (GIS) Repository Memorandum of Understanding (MOU) - 23-00047

Fiscal Note:
There is no immediate fiscal impact of this MOU. However, should a grant award result of an application for a grant related to this MOU, it will return to the Board in a future agenda item with the fiscal information.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the North Florida Regional Geographic Information Systems Repository MOU

b.

Budget amendment to transfer funds from Enhanced 911 Fund Reserve for Capital to purchase a power supply unit for the Combined Communications Center for $67,701.60 - 23-00321

Fiscal Note:
The cost for the new power supply unit is $38,405.60 (126.5471.529.64.00) and installation is $29,305.00 (126.5471.529.64.00) for a total of $67,710.60 from the E911 Reserve for Capital (126.04.0440.590.99.23). The transfer from E911 reserves to cover this purchase will reduce the balance from $947,104.00 to $879,393.00.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Budget Amendment.

c.

Fiscal Year 2022 (FY22) Assistance to Firefighters Grant Award - 23-00337

Fiscal Note:
The total expenditures for the 12 station air vac systems are $628,051.00 (080.54.5400.522.62.00). The Federal Share of 90% is $570.954.54 (080.54.5480.331.20.00) and the required local match of 10% is $57,095.46 (080.54.5450.381.50.00 $30,927.00 and 080.54.5480.381.80.02 $26,169.00). The required match will come from the FY23 Public Emergency Medical Transportation (PEMT) funds $30,927.00 (001.54.5450.526.64.00 FY23 #6195410-FY23) and MSBU-Fire fund reserves $26,169.00 (011.04.0440.590.99.20). The MSBU-Fire Reserves will be reduced from $5,368,707 to $5,342,538.00 and will not require reimbursement. The reserve balance exceeds the recommended amount.

Strategic Guide:
Public Safety

• Recommended Action:

  Authorize the grant acceptance, adopt the resolution, and approve the budget amendment

8.

Procurement

a.

Second Amendment to Agreement #12029 with Career Center, Inc. d/b/a Spherion Staffing, LLC for Annual Temporary Personnel Services extending the term through September 30, 2025. - 23-00285

Fiscal Note:
Sufficient funds exist in various accounts and various funds.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Second Amendment to Agreement #12029 with Career Center, Inc. d/b/a Spherion Staffing, LLC. for Annual Temporary Personnel Services and authorize the Chair to execute same on behalf of the County.

b.

Second Amendment to Agreement #12087, to P&P Striping, LLC., for BID 22-6 Annual Pavement Marking Services for the Public Works, Road and Bridge. - 23-00281

Fiscal Note:
This amendment increases annual not to exceed to $730,000 to cover expected increase in the use of this contract for capital projects, operating budget increase, and other miscellaneous projects. Striping estimates are included in the Department's annual operating budget, capital project budgets and other miscellaneous projects.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Second Amendment to Agreement #12087, to P&P Striping, LLC., for BID 22-6 Annual Pavement Marking Services and authorize the Chair to execute same on behalf of the County.

c.

Change Order 1 to Purchase Order 23-220 to Vulcan Inc., in the amount of $40,000.00, for the purchase of sign materials, for Public Works. - 23-00257

Fiscal Note:
The purchase of sign materials is an essential part of the annual budget for maintenance of roads and rights-of-way. There are sufficient funds to cover these purchases in account 149.79.7910.541.53.00 in the Gas Tax Uses Fund.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Purchase Order 23-220 to Vulcan Inc., in the amount of $40,000.00, for the purchase of sign materials, for Public Works. The revised Purchase Order Total is $100,000.00.

d.

Award of Invitation to Bid (ITB) 23-419 Purchase, Delivery and Set-up of Digital X-Ray Machine and Equipment to Sound Technologies, Inc., in the amount of $73,160.69 for Animal Resources. - 23-00329

Fiscal Note:
Approval of Budget Amendment 2023-2823 will reallocate budget within General Fund Special Expense to cover this purchase, using account 001.04.0490.519.64.00 for the equipment.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Solicitation Award and issuance of a Purchase Order for ITB 23-419 Purchase, Delivery and Set-up of Digital X-Ray Machine and Equipment to Sound Technologies, Inc. in the amount of $73,160.69, for Animal Resources. Also approve Budget Amendment 2023-2823 to reallocate budget within the General Fund for this equipment.

e.

Ranking of Request for Proposal (RFP) 23-403 Construction Engineering and Inspection Services (CEI) for SW 170th Street (County Road 241) Widen & Resurface - From Levy County Line to SW 143rd Street for Public Works. - 23-00214

Fiscal Note:
There is sufficient funds in both sections of this project for this contract. There is the County portion which is funding in account 341.79.7910.541.63.99 and there is the FDOT grant portion in account 329.79.7910.541.63.99. Project# 9177912.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the ranking and authorize staff to negotiate an agreement for RFP 23-403 CEI Services for SW 170th Street (CR 241) Widen & Resurface - From Levy County Line to SW 143rd Street:

  1.AE Engineering, Inc.

  2.Causseaux, Hewett, & Walpole, Inc. d/b/a CHW

  3.Kisinger Campo & Associates

  Authorize staff to negotiate agreement with top ranked firm, AE Engineering, Inc., and with the second ranked vendor Causseaux, Hewett, & Walpole, Inc. d/b/a CHW and the third ranked vendor Kisinger Campo & Associates, Corp (KCA), if negotiations with the top ranked vendor fail.

f.

Award and Contract 12104 for BID 23-994 Intersection Improvements at County Road (CR) 235 and Newberry Lane – Project 9197909 – Local Agency Program (LAP) - Rebid, to Chris Torrence Electric & Utility Inc., for Public Works. - 23-00223

Fiscal Note:
Approve budget amendment to move funds from two projects: $7,238 from NW 43^rd and NW 16^th Light Signal (account 341.79.7910.541.63.01) and $15,218 from SW 24^th Ave Sidewalk (350.79.7910.541.63.01) for a total of $22,456 to supplement the $189,296 in LAP funding from FDOT in account 329.79.7910.541.63.01.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Solicitation Award and Contract 12104 for BID 23-994 Intersection Improvements at CR 235 and Newberry Lane – Project 9197909 – LAP - Rebid, to Chris Torrence Electric & Utility Inc., for a total fiscal impact of $205,937.70, for Public Works, also authorize the Chair to sign the contract and approve budget amendment moving funds from two other projects to supplement the LAP funding for this project.

g.

Second Amendment to Montgomery Touch Screen Security System for Facilities Management 23-00250

Fiscal Note:
Sufficient budget is projected for FY24 in 001.19.1912.529.46.80

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Second Amendment to the Agreement with Montgomery Technology Systems, Inc., and authorize the Chair to sign such on behalf of the County, and approve the sole source purchase for these services.

9.

Risk Management

a.

Examination of Sufficiency of Public Official Bond for County Officers - 23-00239

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Examine and Approve the Public Official Bonds for County Officers

10.

Supervisor of Elections Office

a.

Unanticipated Revenue – Elections Security Grant - 23-00343

Fiscal Note:
Fund 174 has been created for this grant and the related expenditures. The budget amendment adds $110,479 into Fund 174; any additional costs for Ballot on Demand printers not covered by the grant will be covered by the Supervisor of Elections’ regular budget in Fund 171. These grant funds must be spent in FY23, with the final expenditure report due August 31, 2023.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approval of journal 2023-2812, a budget amendment to recognize the grant revenue and allow the expenditure of these grant funds in FY23.

11.

Sustainability, Equity, Economic & Strategic Development Office (SEED)

a.

Food System Workforce Agreement with Working Food - 23-00307

Fiscal Note:
This project will be funded for two years for a total of $250,000 from set aside funds 052.00.0064.564.82.53 ARP2021x015. Purchases of supplies or services from a non-profit organization or charitable youth organization made in accordance with § 255.60, Florida Statutes.

Strategic Guide:
Social and Economic Opportunity,

• Recommended Action:

  Approve the agreement with Working Food, Inc., and authorize the Chair to sign the agreement.

b.

Human Rights Coalition of Alachua County Community Program - 23-00353

Fiscal Note:
$106,000.00 allocation from Revenue Recovery dollars of the General Fund. Personnel services and administrative overhead transferring to sub-recipient ($106,000) for project ending in Fiscal Year 2024.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  1: Approve the Agreement with Human Rights Coalition of Alachua County, Inc., and authorize the Chair to execute the Agreement.

  2: Approve the scope of services and the budget amendment, and authorize the County Manager or designee to approve guidelines and criteria for implementation of each plan element.

U.

Notation for Record

1.

Fiscal Year 2023 (FY23) Public Purpose Quarterly Report – 3rd Quarter - 23-00366

Fiscal Note:
For the 3rd quarter, $91,648.51 was requested for public purpose activities.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Receive the Report for FY23 Public Purpose 3^rd Quarter

2.

Fiscal Year 2023 (FY23) Alachua County Board of County Commissioners Financial Report 3rd Quarter - 23-00368

Fiscal Note:
Expenditures are within budgetary appropriations and the financial position of the County remains strong. See attached report.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the FY23 Alachua Board of County Commission (BoCC) Quarterly Financial Report – 3^rd Quarter.

3.

Report of Contracts Approved by County Manager and Staff during the month of May 2023. - 23-00288

Fiscal Note:
N/A

Strategic Guide:
All other Mandatory and Discretionary Services

• Recommended Action:

  Accept the report and include a copy of the documents in the minutes of the Board of County Commissioners.

4.

Approved Rural Concerns Advisory Committee meeting minutes for April 18, 2023 and May 16, 2023 - 23-00325

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No Action needed. For Informational purposes only

5.

Minutes of the Alachua County Historical Commission; April and May 2023 - 23-00339

Fiscal Note:
NA

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action required. For informational purposes only.

6.

Infrastructure Surtax Oversight Board – March 23, 2023 Minutes - 23-00350

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  N/A. For informational purposes only

V.

Notice of Upcoming Meetings

1.

Notice of Upcoming Meetings - 23-00334

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  N/A. For informational purposes only.