ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, August 27, 2024

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Theo Lightbourne, Aletheia Church. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

2024 Quarter 2 April – June 2024 Length of Service PowerPoint Presentation, 24-00658

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Watch and enjoy

G.

Board and Committee Items

1.

Advisory Board Update – Health Care Advisory Board Presentation - 24-00667

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Hear the presentation by the advisory board describing the workplan and accomplishments.

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Action Items

1.

Approve 2024 Small Farmer Grant Awards - 24-00685

Fiscal Note:
This second round of small farmer grants and fee assistance for small farmers going to the Extension Office classes to create a farm plan will be paid from 052.17.1770.552.82.53.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve award of grant funds to all applications scoring 38.3 points and above.

2.

RFA 25-198-PM Community Agency Partnership Program (CAPP) Evaluation Committee Award Recommendations for FY 25-27 - 24-00711

Fiscal Note:
The Board of County Commissioners has allocated $1.35 million for competitive awards for FY 2025 funding. There are sufficient funds in account 001.29.2903.569.82.00

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Review the RFA Evaluation Committee scoring recommendations for funding. Hear staff presentation; staff does not support the funding recommendations made by the committee and ask that the BoCC consider a cap on the funds awarded to each agency. Authorize staff to negotiate contracts with the agencies eligible for funding. Delegate signature authority to the County Manager for the awards regardless of funding amount. 

3.

Affordable Housing Plan Update - 24-00763

Fiscal Note:
N/A

Strategic Guide:
Housing

• Recommended Action:

  Approve the proposed changes to the Alachua County Housing Plan, and authorize Community Support Services, Housing and Strategic Development Division to proceed with process to receive applications for affordable and workforce housing opportunities in from similar to that presented.

4.

Legacy Project Request for Proposal - 24-00699

Fiscal Note:
Fund 142 Infrastructure Surtax - Workforce Housing

Strategic Guide:
Housing

• Recommended Action:

  Approve the Scope and authorize Housing to work with Procurement to issue RFP.

5.

Meridian Behavioral Healthcare, Inc. Annual Report and Funding Request - 24-00633

Fiscal Note:
FY25 Budget

Fund 001.29.2904.563.34.00 - $695,556

Fund 010.29.2925.562.82.20 - $200,000

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Receive and Hear Presentation, Approve Funding Request

J.

Presentations

1.

Presentation on Department of the Jail Providers - WellPath and Trinity Services Group - 24-00768

Fiscal Note:
Not Applicable

Strategic Guide:
Public Safety

• Recommended Action:

  Hear the presentation from WellPath and Trinity Services Group

K.

Items Pulled From Consent

L.

NOTE: This meeting will reconvene at 5:01 PM

M.

Public Hearings

1.

Preliminary Development Plan for Town of Tioga South Annex Traditional Neighborhood Development, 24-00742

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the proposed Preliminary Development Plan and Resolution DR-24-32 based on a finding of consistency with the Alachua County Comprehensive Plan, and the Alachua County Unified Land Development Code.

N.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

O.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

P.

Consent Items

1.

Budget & Fiscal Services

a.

Request for Authorization to Advertise Hospital Special Assessment. - 24-00781

Fiscal Note:
Neutral, a small administrative fee to cover County Expenses may be charged.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the advertisement of the meeting to consider the levy of the special assessment

2.

Community Support Services

a.

Peaceful Paths, Inc. Funding Agreement for Shelter Operations - 24-00739

Fiscal Note:
Sufficient funds exist in account 001.29.2903.569.82.00 this is reducing the availability of the CAPP funding from $1.6 million to $1.35 million for FY25 and will be evaluated on reducing funding on a yearly basis if CAPP funding will be sufficient or not to cover the $250k on each years application.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the agreement with Peaceful Paths, Inc. for shelter operations not to exceed (NTE) $250,000.00 annually, subject to annual appropriation, and authorize the Chair to execute same on behalf of the County.

b.

Lutheran Services of Florida Amendment 120 providing funding for Mobile Response Teams, 988, and Metamorphosis - 24-00743

Fiscal Note:
Metamorphosis Program fund 265 $164,778,

Crisis Center Mobile Response Teams (MRT) fund 275 $428,272,

Crisis Center 988 fund 023 $942,162 separate revenue accounts and various expenses accounts. See budget amendments for each fund attached to the resolution.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve Amendment 120 and Authorize the Chair to Execute the contract.

3.

Environmental Protection

a.

Newnans Lake Hydrologic Restoration Project Grant - 24-00738

Fiscal Note:
$1,100,000 in grant funding and $400,000 matching funds from fund 146 have been identified in the FY25 budget. This is a reimbursement grant, so an inter-fund loan is required.

Project#3245502 Newnan’s Lake Hydrologic Restoration

Revenues:

Water Conservation Fund: 260.55.5511.334.3000 State Grants- Physical Environment

Expenses:

Water Conservation Fund: 260.55.5511.537.31.00 Professional Services

Stormwater Management Fund: 146.55.5511.537.31.00 Professional Services

Strategic Guide:
Environment

• Recommended Action:

  Approve and authorize the Chair to sign the agreement with FDEP and approve an inter-fund loan of $1,100,000

b.

Addition of Land Conservation Projects to the Alachua County Forever Active Acquisition List - 24-00774

Fiscal Note:
Alachua County (Northeast Flatwoods, Buck Bay Flatwoods, Austin Cary Forest, Lake Santa Fe, and Santa Fe River ACF Project Areas) – Rayonier (Fee Simple) - Cost Estimates:

Total estimated cost for acquisition and 10-year stewardship (fee simple): $22,707,087

The current annual property tax revenue of all the project parcels is: $79,077

Purchase and maintenance would be funded from the Wild Spaces Public Places surtax.

Additional details can be found in Exhibits 3 and 4

Strategic Guide:
Environment

• Recommended Action:

  Approve the addition of the following property on the Active Acquisition List.

  1. Alachua County (Northeast Flatwoods, Buck Bay Flatwoods, Austin Cary Forest, Lake Santa Fe, and Santa Fe River ACF Project Areas) – Rayonier (Full Price List) - Parcels approved by the LCB and placed in the Priority Pool

4.

Fire Rescue

a.

First Amendment with INdigital to increase the bandwidth and associated cost for 911 Services. - 24-00735

Fiscal Note:
Beginning October 1, 2024, the INdigital annual cost of service is increasing by $2,863.91 from $81,883.21 to $84,747.12. There are sufficient funds in the Enhanced 911 fund operating budget to cover the increase (126.54.5471.529.41.00 Communication Services).

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the First Amendment with INdigital, Inc.

5.

Growth Management

a.

Bicycle Pedestrian Advisory Board – County Appointment - 24-00659

Fiscal Note:
N/A

Strategic Guide:
Public Safety, Infrastructure

• Recommended Action:

  Appoint Michael Rubinstein to a term ending 8/31/2027.

6.

Human Resources

a.

Waive Recruitment – Risk Manager - 24-00676

Fiscal Note:
Annual compensation of $107,253, plus benefits

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Waive recruitment for Amy Childs as Alachua County Risk Manager retroactive to August 12, 2024

7.

Procurement

a.

First Amendment to Agreement 13938 with Willdan Engineering, Inc. - 24-00745

Fiscal Note:
There is $50,000 tentatively budgeted in the FY25 budget for these services in account 410.65.6511.524.31.00 with the account description of professional services.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the First Amendment to Agreement 13938 with Willdan Engineering, Inc.

b.

Award and Purchase Order to American Energy, Inc. D/B/A (Doing Business As) Novair USA Corp., for Bid 24-495 Oxygen Generating System for Fire Rescue. - 24-00746

Fiscal Note:
Sufficient funds exist for this purchase in the Fire Rescue Department budget from the Public Emergency Medical Transportations Revenue (PEMT) (091.54.5450.526.64.00 #6195410 ALL Machinery & Equipment) for this purchase.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and Purchase Order of Bid 24-495 Oxygen Generating System in the amount of $176,500.00.

c.

Award to Almond Oil Company, Palmdale Oil Company, LLC and Safety-Kleen Systems, Inc. for Bid 25-118-MM Annual Purchase of Antifreeze, Oils and Lubricants for Public Works. - 24-00757

Fiscal Note:
Public Works budgeted $75,000.00 in the Proposed FY25 Budget in account 503.141.2200 with the account description of Inventories - materials and Supplies Fleet Inventory-parts & Materials

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award of Bid 25-118-MM Annual Purchase of Antifreeze, Oils and Lubricants to Almond Oil Company, Palmdale Oil Company, LLC and Safety-Kleen Systems, Inc.

d.

Second Amendment to Lease Agreement with the Florida Department of Health (FDOH), for Lease Space Located at 816 SW 64 Terrace, Gainesville, Florida. - 24-00760

Fiscal Note:
Revenue in the amount of $120.00 per year

Facilities Management Rental/Lease - Revenue Account 001.19.1914.362.02.00

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve and authorize the Chair to execute the Second Amendment to Lease Agreement 13475 with the Florida Department of Health, Alachua County.

e.

Change Order 1 to Blanket Purchase Order 24-345 to Ring Power Corp – JVL, in the amount of $75,000.00 for Public Works. - 24-00767

Fiscal Note:
Increasing account: 503.141.22.00 from $170,000 to $196,000 account description is inventories-parts & materials and increasing account: 503.141.23.00 from $80,000 to $129,000 account description is inventories-commercial services.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Blanket Purchase Order 24-345 to Ring Power Corp – JVL, increasing the amount by $75,000.00. The revised Purchase Order Total is $325,000.00.

f.

Change Order 1 to Blanket Purchase Order 24-288 to Cumberland International Trucks Inc., in the amount of $50,000.00 for Public Works. - 24-00771

Fiscal Note:
Increasing account: 503.141.22.00 by $35,000 account description is inventories-parts & materials and increasing account: 503.141.23.00 by $15,000 account description is inventories -commercial services.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Blanket Purchase Order 24-288, in the amount of $50,000.00. The revise Blanket Purchase Order is $170,000.00.

g.

Change Order 1 to Blanket Purchase Order 24-736 to Verizon Wireless, in the amount of $ 5,270.00 for Cellular Services for Public Works and Solid Waste. - 24-00772

Fiscal Note:
Increasing by $5,270.00 in accounts: 008.68.6800.541.41.50 (MSTU-Unincorporated Fund, Development Review Division, and account description is mobile phone), 148.76.7600.534.41.50 (MSBU Refuse Collection Fund, Solid Waste Division, and account description is mobile phone), 403.76.7610.534.41.50 (Collection Centers Fund, Collection Center Division, and account description is mobile phone), 405.76.7620.534.41.50 (Waste Assessment Fund, Waste Alternative Division, and account description is mobile phone), 400.76.7630.534.41.50 (Solid Waste System Fund, Transfer Station Division, and account description is mobile phone), 400.76.7631.534.41.50 (Solid Waste System Fund, Transfer Station-Hauling Division, and account description is mobile phone), 400.76.7640,534.41.50 (Solid Waste System Fund, Waste Management Division, and account description is mobile phone), 400.76.7660.534.41.50 (Solid Waste System Fund, Material Recovery Facility Division, and account description is mobile phone), 008.79.7900.541.41.50 (MSTU-Unincorporated Fund, Road and Bridge Division, and account description is mobile phone), 149.79.7900.541.41.50 (Gas Tax Uses Fund, Road and Bridge Division, and account description is mobile phone), 149.79.7910.541.41.50 (Gas Tax Uses Fund, TIP Division, and account description is mobile phone), 146.79.7920.541.41.50 (Stormwater Management Fund, Stormwater Division, and account description is mobile phone), 503.11.1100.519.41.50 (Fleet Management Fund, Fleet Management Division, and account description is mobile phone)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of Change Order 1 to Blanket Purchase Order 24-736 to Verizon Wireless, in the amount of $ 5,270.00. The Revised Purchase Order Total is $52,020.00.

h.

Award to Allen Jones Landscaping, LLC for Bid 25-190-MB Sugarfoot, Cedar Ridge Preservation and Enhancement District Lawn Maintenance for Community Support Services., 24-00752

Fiscal Note:
Community Support Services budgeted $25,000.00 per the P&E FY24/25 plan in account 057.29.2946.564.34.00 (Contractual Services/Operating) for these services.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award of Bid 25-190-MB Sugarfoot, Cedar Ridge Preservation and Enhancement District Lawn Maintenance to Allen Jones Landscaping, LLC.

• Recommended Action:

8.

Solid Waste & Resource Recovery

a.

Unanticipated Revenues for Household Hazardous Waste and Move Funds for Box Truck - 24-00646

Fiscal Note:
Approve resolution for unanticipated revenues which includes budget amendment in various accounts (236.76.55XX.537.XX.XX) to cover expenses and revenues in the FDEP Hazardous Waste Coop Fund and approve budget amendment increasing the budget in Waste Management Assessment Fund in account 405.76.5541.537.64.00 (Capital) by $87,409 with description of equipment > $15,000 and increasing the budget in the FDEP Hazardous Waste Coop Fund in various divisions (each county has a separate division) in account 236.76.55XX.537.31.00 with description of professional services.

Strategic Guide:
Environment

• Recommended Action:

  Approve resolution for unanticipated revenues which includes a budget amendment to increase revenues in the FDEP Hazardous Waste Coop Fund and a approve budget amendment increasing the Waste Management Assessment Fund capital category to purchase Box Truck and increase the FDEP Hazardous Waste Coop Fund operating category to move expenses from Waste Management Assessment Fund to FDEP Hazardous Waste Coop Fund to free up funds to purchase Box Truck from Waste Management Assessment Fund. Approve change order #1 to purchase order 2024-1871 to change funding from FDEP Hazardous Waste Coop Fund to Waste Management Assessment Fund. Approve increasing interfund loan from $214,000 to $270,000 to cover grant expenses till reimbursed by the State and other Counties.

9.

Sustainability, Equity & Economic Development Strategies Office (SEEDS)

a.

Letter of Support for the City of Gainesville’s Application to the U.S. Department of Transportation’s CFI Grant Program - 24-00759

Fiscal Note:
Should the grant be awarded, Alachua County would negotiate an interlocal agreement (ILA) with the City of Gainesville for the construction of electric vehicle charging stations at the locations listed in the Letter of Support. The funding for these stations would be paid for entirely through grant funds and the match funding provided by the City’s partners. After five years, and per the negotiated terms of the ILA, there would be an opportunity renegotiate how revenue is allocated.

Strategic Guide:
Infrastructure

• Recommended Action:

  Chair signature on the Letter of Support

10.

Visit Gainesville, Alachua County, FL

a.

Request Approval of Tri-Party Voluntary Collection Agreement between HomeAway, the Alachua County Tax Collector, and Alachua County - 24-00751

Fiscal Note:
Revenue generating, these funds are being placed in multiple accounts:

150.45.4510.312.1300

299.45.4510.312.1300

299.45.4530.312.1300

299.45.4540.312.1300

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Tri-Party Voluntary Collection Agreement between HomeAway, the Alachua County Tax Collector, and Alachua County and authorize the Chair to sign

Q.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx