ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, October 08, 2024

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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The meeting can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), the County’s Facebook and YouTube sites, and the county’s Video on Demand website.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville) starting on the 2nd floor in zones marked 35200. To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Pastor Derrick E Gainey, Hope to the World Family Church/High Springs Church of God by Faith. Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and for the benefit of the Commission. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Length of Service Quarterly Presentation – 3rd Quarter - 24-00827

Fiscal Note:
NA

Strategic Guide:
LOS Recognition Ceremony for Alachua County Employees

• Recommended Action:

  Hear Presentation

2.

Approval of a Proclamation Declaring October 6th through October 12th, 2024, as National 4-H Week in Alachua County, Florida - 24-00862

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim October 6^th through October 12^th, 2024 as National 4-H Week in Alachua County, Florida

3.

Approval of a Proclamation Declaring October 2024 as Cybersecurity Awareness Month in Alachua County, Florida - 24-00863

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Proclaim October 2024, as Cybersecurity Awareness Month in Alachua County, Florida

G.

Board and Committee Items

1.

Appoint One (1) Full and One (1) Alternate Member to the Equity Advisory Board with a Term Ending November 30, 2028 - 24-00911

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Appoint One (1) Full and One (1) Alternate Member to the Equity Advisory Board with a Term Ending November 30, 2028

H.

Public Comment

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Presentations

1.

Facilities Management Master Space Plan Quarterly Update - 24-00920

Fiscal Note:
Each project/phase will return to the BoCC for financial approval, as appropriate.

Strategic Guide:
Infrastructure

• Recommended Action:

  Presentation only, no action requested.

2.

Sports Event Center Staff Update - 24-00918

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Receive Information

J.

Action Items

1.

National Alliance to End Homelessness Street Outreach Assessment and Recommendations - 24-00910

Fiscal Note:
$350,000 currently budgeted in 001.29.2944.564.34.00

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Receive recommendations and refer for action to the Homeless Continuum of Care. Provide funding to the Task Force Fore Ending Homelessness, Keys to Home, to solicit proposals for street outreach and access for Alachua County in the amount of $350,000 recurring annually.

K.

Quasi-Judicial Public Hearings

1.

TU24-000008 A request for a temporary use permit for outdoor athletic events (2025 World Masters Championship) - 24-00830

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Staff recommends that the Board of County Commissioners approve TU24-000008 with the conditions and bases as listed in the staff report.

L.

Public Hearings

1.

Adoption hearing for amendments to Unified Land Development Code Landscaping requirements for new developments - 24-00864

Fiscal Note:
Costs related to the amendment to be included in Municode are covered in the FY25 budget in

account 008.65.6500.554.49.00 (other charges).

Strategic Guide:
Environment

• Recommended Action:

  That the BoCC:
  1.    Convene as the Land Development Regulation Commission and find the amendments consistent with the Alachua County Comprehensive Plan; and
  2.    Reconvene as the BoCC and approve the ordinance amending the Unified Land Development Code and authorize the Chair's signature.

2.

Community Development Block Grant (CDBG) 2nd Public Hearing - 24-00909

Fiscal Note:
NA

Strategic Guide:
Housing

• Recommended Action:

  Hold public hearing; direct staff to submit application for Community Development Block Grant (CDBG) and select funding category(ies); and authorize signature authority to the County Manager or designee to submit CDBG application for funding and other required forms to apply for the CDBG Grant, including any modifications.

3.

Proposed Application for Pathways to Removing Obstacles to Housing (PRO) Grant Public Hearing - 24-00921

Fiscal Note:
No match dollars needed to obtain this grant.

Strategic Guide:
Housing

• Recommended Action:

  Hold public hearing on the proposed PRO Housing application and action plan; Authorize staff to apply for the PRO Housing grant application and authorize the County Manager and/or designee to submit the application, certification forms, and all documents related to the grant.

M.

Items Pulled From Consent

N.

NOTE: This meeting will NOT reconvene at 5:01 PM

O.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

P.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

Q.

Consent Items

1.

Budget & Fiscal Services

a.

FY24 Public Purpose Quarterly Report 4th Quarter - 24-00916

Fiscal Note:
For the 4^th quarter $74,145 was requested for public purpose activities

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Receive the Report for Public Purpose FY24 4th Quarter.

b.

FY24 Alachua County Board of County Commissioners’ Financial Report – 4th Quarter - 24-00917

Fiscal Note:
Expenditures are within budgetary appropriations and the financial position of the County remains strong. See attached report

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the FY24 Alachua Board of County Commissioners Quarterly Financial Report – 4^th Quarter

c.

Unanticipated revenues from FEMA Public Assistance Program for Hurricane Helene - 24-00933

Fiscal Note:
Approve resolution for unanticipated revenues from FEMA which includes a budget amendment in the estimated amount of $4,000,000 for reimbursement of damages from the Public Assistance Program. 164.00.0055.525.34.00

Strategic Guide:
Public Safety

• Recommended Action:

  Approve adoption of resolution for unanticipated revenues which includes budget amendment to account for recovery for damages from Hurricane Helene. Approve an inter-fund loan not to exceed $4,000,000 for purposes of cash flow until the FEMA reimbursement is received.

2.

Clerk of the Court

a.

Request approval of the attached BOCC minutes - 24-00907

Fiscal Note:
N/A

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:
• Recommended Action:

  Approve publication of final BOCC minutes

3.

Community Support Services

a.

Amendment to Lease for Evergreen Cemetery - 24-00904

Fiscal Note:
The rent due under the existing lease, in the amount of $300 per year, will not be changed. Budgeted in 001.29.2900.564.44.00

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve Amendment Number One to Lease Number 4106 with the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida and authorize the Chair to sign such Amendment and authorize the County Manager or designee to sign any additional documents, approved by the County Attorney, necessary to complete the transaction.

b.

Continuum of Care (CoC) Builds Grant Application - 24-00922

Fiscal Note:
This grant requires a match fund, that the County already provided by purchasing the Sunrise Inn.

Strategic Guide:
Housing

• Recommended Action:

  Authorize staff to submit a Continuum of Care (CoC) Builds grant application and for the County Manager or designee to submit/sign the application, any modifications, and related documents in support of the application and/or grant.

c.

Interlocal Agreement with the Alachua County Sheriff’s Office for Victim Services Rape Crisis Center services - 24-00915

Fiscal Note:
n/a no cost involved

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the Interlocal Agreement

4.

County Attorney's Office

a.

Interlocal Agreement Between Children’s Trust and BoCC for FY 2024-25 Benefits - 24-00913

Fiscal Note:
001.29.1500.346.9000 – Other human services charges

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Interlocal Agreement between Alachua County and the Children’s Trust of Alachua County and authorize the Chair to sign.

5.

Environmental Protection

a.

Alachua County Energy Efficiency Program Land Use Restriction Agreements and Ratification of Delegation of Authority, 24-00883

Fiscal Note:
Approval and signature on the LURAs commits Alachua County for up to $15,000 in energy efficiency upgrades for the rental unit in question, per the terms of the Alachua County Energy Efficiency Program.

Revenue Recovery Fund: 052.00.0064.554.82.15 Project ARP2021X021

Strategic Guide:
Housing

• Recommended Action:

  Approve agreements and authorize Chair to sign. Adopt Resolution 2024-XX, ratifying delegation of authority to County Manager to sign certain land use restriction agreements.

b.

Contingent Partnership Agreement with Cultural Arts Coalition for Grant-Funded Community Engagement, 24-00891

Fiscal Note:
The terms of the Partnership Agreement are contingent on being awarded the grant. At this time, there are no fiscal impacts.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Board to approve and sign Partnership Agreement

6.

Facilities Management

a.

Resolution Allowing the Alachua County Facilities Director Limited Signing Power - 24-00879

Fiscal Note:
There is no fiscal impact associated with this resolution. It is merely a delegation of authority.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Adopt Resolution

7.

Fire Rescue

a.

Sixth Amendment to the Agreement with ESO Solutions, Inc. medical and fire reporting software. - 24-00889

Fiscal Note:
There is sufficient budget of $112,987.66 for the ESO agreement in the FY2024/25 Adopted budget (091.54.5450.526.54.80 and 011.54.5480.522.54.80 Books, Publications, Subscriptions and Computerized information).

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Sixth Amendment to the agreement with ESO Solutions, Inc.

8.

Growth Management

a.

Third Amendment to Agreement with Regional Transit System for Age Based Fare Free Transit Service - 24-00887

Fiscal Note:
The Age Based Fare Free Transit Pilot Service Agreement will require the County to pay a total of $115,000 to the City in quarterly payments for Fiscal Year 2025. This was included in the FY25 budget in Account: 008.79.7940.544.34.00 in the MSTU Fund, account description – other contractual services.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve and authorize the Chair's signature on the Third Amendment to Agreement for Age Based Fare Free Transit Service

b.

Sewer Line Extension Outside Urban Cluster for Florida Fish & Wildlife Research Lab on SW Williston Road - 24-00834

Fiscal Note:
There is no cost to Alachua County associated with this item.

Strategic Guide:
Environment

• Recommended Action:

  Approve the attached Resolution for the extension of GRU sanitary sewer lines outside the Urban Cluster to serve the Florida Fish and Wildlife Conservation Commission wildlife research lab site on SW Williston Road.

9.

Human Resources

a.

Fiscal Year (FY) 2024-2025 Revisions to the Non-Bargaining Pay Plan, add Employee Leave Coordinator and Climate Specialist, grade changes for Accreditation & Grants Manager, Employee & Labor Relations Manager and SR HR Analyst - 24-00882

Fiscal Note:
The Senior Staff Assistant is reclassification of existing Senior Staff Assistant position. This is filled position which will result in an hourly rate increase from $25.3704 to $27.9074. Grade change (increase by one grade) for Accreditation & Grants Manager, Employee & Labor Relations Manager and SR HR Analyst due to assuming permanent supervisory responsibilities. This will be a 5% increase to the base hourly rate for employee. The increases for the Human Resources positions have been budgeted in FY25.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2024- 2025 revisions to the Non-Bargaining Pay Plan.

10.

Parks & Open Space

a.

Request Approval to allow the Union Sportsmen’s Alliance to contribute labor and supplies for the purpose of creating or improving fishing access on County property - 24-00898

Fiscal Note:
There is no financial impact for this project other than de minimis in kind services.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the Union Sportsmen’s Alliance request to contribute labor and supplies for the purpose of creating or improving fishing access on County property.

11.

Procurement

a.

Award to Bio-Tech Consulting, LLC for Bid 25-226-MB Annual Aquatic and Right Of Way (ROW) Vegetation Management, for Public Works. - 24-00857

Fiscal Note:
Funds are budgeted in the FY25 Tentative budget with $25,440 in Gas Tax Uses Fund in account 149.79.7900.541.46.00 with the description of repair and maintenance services and Stormwater Management Fund in account 146.79.7920.541.46.00 with the description of repair and maintenance services.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award of Bid 25-226-MB Annual Aquatic and ROW Vegetation Management, Not to Exceed $30,000.00.

b.

Award and Purchase Order to Ten-8 Fire & Safety LLC, for BID 25-506-MM Self Contained Breathing Apparatus System for Fire Rescue. - 24-00893

Fiscal Note:
The total cost to replace the Fire Rescue Self Contained Breathing Apparatus system is $2,088,123.92. The Department received an Assistance to Firefighters grant of $661,704.54 (081.54.5480.522.52.00 Operating Supplies) toward this purchase. The remaining $1,426,419.38, which includes the 10% grant match, is funded through the MSBU-Fire fund ($66,170.46 081.54.5480.522.52.00 Operating Supplies and $1,360,248.92 011.54.5480.522.52.00 Operating Supplies).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and issuance of a Purchase Order to Ten-8 Fire & Safety LLC, for BID 25-506-MM Self Contained Breathing Apparatus System, in the amount of $2,088,123.92.

c.

Award and Agreement 14296 with Hoffman Construction, Inc., for Bid 24-499-LC Alachua County Courthouse Complex Accessory Energy Facility for Facilities Management. - 24-00895

Fiscal Note:
Facilities Management has $3,833,266 budgeted in account 324.19.1912.712.62.00 (Buildings) under the new Civil Court Complex project 9201902 which includes the $1,206,324 for the Courthouse Complex Accessory Energy Facility.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 14296 with Hoffman Construction, Inc., for Bid 24-499-LC Alachua County Courthouse Complex Accessory Energy Facility, for a total fiscal impact of $1,206,324.00.

d.

Second Amendment to Agreement with Southeast Horse Shows, LLC (11619)., 24-00870

Fiscal Note:
$57,844 per year with up to 3% increase, funded through Visit Gainesville, Alachua County, FL

Fund 130.45.4502.575.31.00 (Professional Services

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the Second Amendment to the Agreement with Southeast Horse Shows, LLC (11619), in the amount of $57,844, with 3% annual increase.

e.

Second Amendment to Agreement with Hydrograss Technologies, Inc. (13553). - 24-00901

Fiscal Note:
Funds in the amount of $40,000.00 are Tentatively budgeted in FY25 in the Stormwater Management Fund in account 146.79.7920.541.46.00 (repair and maintenance services) and $5,000 in the Gas Tax Uses Fund in account 149.79.7900.541.46.00 (repair and maintenance services).

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the Second Amendment to Agreement with Hydrograss Technologies, Inc. (13553), NTE $75,000.00 annually.

f.

Agreement with Clean Harbors Environmental Services, Inc. (14337), for Bid 25-193-MM Annual Transporting and Disposal of Hazardous Waste for Solid Waste & Resource Recovery. - 24-00902

Fiscal Note:
SWRR budgeted $350,000.00 in Account: 405.76.5541.537.31.00 with the account description of professional services.

Strategic Guide:
Environment

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 14337 with Clean Harbors Environmental Services, Inc., NTE $300,000.00 annually.

g.

Agreement with Finfrock Construction, LLC. (13979), for Request for Proposal (RFP) 23-434 Parking Structure for the New Alachua County Court Complex for Facilities Management. - 24-00914

Fiscal Note:
In FY25 there is $35,965,000.00 budgeted for the Court Complex Building/Project in account 324.19.1912.712.62.00 (Buildings) under Project 9201902 to cover the Parking Structure construction.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 13979 with Finfrock Construction, LLC, in the amount $11,177,000.00.

12.

Public Works

a.

State Road 24 – 4 Lane Widening from Tower Road to SW 122nd Street State Funded Grant Agreement - 24-00900

Fiscal Note:
Approve resolution and budget amendment for unanticipated revenues to increase revenues and expenditures for the FDOT Grant Fund (329) by $2,250,000 each. Expenditure account is 329.79.7910.541.63.99 with description of other infrastructure.

Strategic Guide:
Infrastructure

• Recommended Action:

  Adopt Resolution approving the State-Funded Grant Agreement for State Road 24 (Archer Road) 4 Lane Widening from Tower Road west of Gainesville to SW 122nd Street which includes recognizing unanticipated revenue, approving budget amendment, authorizing the Chair to execute the State-Funded Grant Agreement, and authorizing the County Manager, Public Works Director, or County Engineer to execute subsequent amendments related to the project.

13.

Solid Waste & Resource Recovery

a.

Agreement for Request for Proposal (RFP) 25-74-MM Annual Monitoring of Disaster Debris and Recovery Activities for Solid Waste and Resource Recovery, 24-00940

Fiscal Note:
With approval of unanticipated revenues for Hurricane Helene which is item #24-933 on the October 8, 2024 agenda, there will be funds available for this contract in the FEMA Disaster Relief Fund in 164.00.0055.525.34.00 with the description of other contractual services.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 14348 with Tetra Tech Inc. for Monitoring of Disaster Debris and Recovery Activities, in the amount not to exceed $4,000,000.00 annually.  Also, authorize the County Manager to sign an Agreement for Monitoring of Disaster Debris and Recovery Activities with Goodwyn Mills Cawood FL, LLC, once received signed by such company and approved by the County Attorney’s Office as to form. 

14.

Visit Gainesville, Alachua County, FL

a.

Legislative factual determination regarding marketing and promotional activities for the adopted FY25 Visit Gainesville, Alachua County budget - 24-00886

Fiscal Note:
Total of $1,005,500 approved for marketing and promotional activities in FY25. This is funding managed by Tourism and does not represent the total marketing and promotional funds expended by Alachua County for the promotion of tourism.

Fund 150.45.4510.552.48.00 Tourist Development Tax

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Make the legislative factual determination that the promotional, marketing and advertising activities within the FY25 Tourism budget, which are purchased with Tourist Development Tax revenue, serve a public purpose and are primarily related to promoting and advertising tourism in Alachua County.

R.

Notation for Record

1.

Local Planning Agency and Planning Commission Meeting Minutes for May 15, 2024 - 24-00850

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No Action necessary. For Informational purposes only.

2.

Recreation and Open Space Committee - July 18, 2024 Minutes - 24-00897

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  No Action necessary. For Informational purposes only.

S.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx