ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, December 12, 2023

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

In-person Public Comment is taken after each non-ministerial motion. Individuals can also speak during one of two General Comment periods.  General Public Comment - Noon: limit comments to 3 minutes on non-agenda items and 3 minutes on agenda items.  Those speaking on agenda items cannot speak to them later in the meeting. General Public Comment - 5:30 p.m.  (Or at the end of the morning meeting if no evening meeting is scheduled): individuals have 3 minutes to speak about any matter.

 

Call-in Public Comment is at noon only.

     ● Call 1-929-205-6099. When prompted, enter meeting ID 873 5974 1977
     ● “Raise” your hand by dialing *9 (star nine)
     ● Once you are called on, Unmute Your Phone by dialing *6 (star six)

 

Individuals should speak during the public hearings for Quasi-Judicial items, as the Commission can only consider their testimony at the public hearing.

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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Pastor Azael Pitti, Gainesville Spanish Seventh-Day Adventist Church - Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and  for the benefit of the Commission. The views or beliefs expressed by the  invocation speaker have not been previously reviewed or approved by the  Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Approval of a Proclamation Declaring November 2024, as Family Court Awareness Month - 23-00808

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity,

• Recommended Action:

  Proclaim November 2024, as Family Court Awareness Month in Alachua County, Florida

2.

Request Approval of Resolution 23 – xx Medicare for All - 23-00785

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the Resolution as presented and authorize the Chair and Clerk to sign.

G.

Board and Committee Items

1.

Appointments to the Alachua County Land Conservation Board (LCB) - 23-00795

Fiscal Note:
No fiscal impact.

Strategic Guide:
Environment

• Recommended Action:

  Appoint two Citizens-at-Large to a full term ending 9/30/2027. Appoint one Natural Resource Professional to a full term ending 9/30/2027. Appoint one Natural Resource Professional to a partial term ending 09/30/2026.

  If the current Alternate is chosen for a full term Citizen-at-Large position, appoint one citizen to a partial term ending 9/30/2024 to fill the Alternate position.

2.

Appoint County Commissioners to boards and committees for 2024 as approved by the County Commission Chair - 23-00806

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity, Housing, Environment, Public Safety, Infrastructure, or All Other Mandatory and Discretionary Services

• Recommended Action:

  Appoint County Commissioners to boards and committees for 2024 as approved by the County Commission Chair

H.

Public Comments

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. Individuals should speak during the public hearings for Quasi-Judicial items so that the Commission can consider their testimony.

I.

Commission Response to the Public

J.

Items Pulled From Consent

K.

Presentations

1.

Update Regarding Inmate Phone System and Phone Calls at the Jail - 23-00778

Fiscal Note:
Not applicable

Strategic Guide:
Public Safety

• Recommended Action:

  Hear the presentation

2.

Cuscowilla Nature & Retreat Center Presentation - 23-00671

Fiscal Note:
N/A

Strategic Guide:
Other Mandatory and Discretionary Services

• Recommended Action:

  Hear Presentation

3.

Facilities Management Master Space Plan Quarterly Update - 23-00792

Fiscal Note:
Each project/phase will return to the BoCC for financial approval, as appropriate.

Strategic Guide:
Infrastructure

• Recommended Action:

  Presentation only, no action requested.

4.

Update on the US Army Reserve Equipment Concentration Site and Santa Fe College Heavy Diesel Mechanic Training Program - 23-00658

Fiscal Note:
There is no direct financial impact to the County at this time.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Hear update.

5.

Update on the US Department of Energy Project: Energy Modernization for People, Opportunity, Work, Equity, and Renewables (EMPOWER) - 23-00752

Fiscal Note:
There is no fiscal impact to the BOCC at this time.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Hear Presentation

6.

Gainesville Community Reinvestment Area Update (GCRA) and Airport Gateway Phase I Analysis Presentation - 23-00763

Fiscal Note:
From January 2020 through 2029, Alachua County will contribute $37,448,801.40 to the GCRA. [001.17.1770.552.83.75 Grants & Aids] The City of Gainesville will contribute $33,256,578.90 to the GCRA. In addition to the GCRA contribution, the County also budgets for an annual allocation to restricted use to community redevelopment within the boundary of the Gainesville Metropolitan area per Section 3 of the contract. [001.17.1770.552.83.77] The County has appropriated $100,000 toward the Airport Gateway project from these such funds.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Hear presentation

7.

Presentation of Fire Rescue Operational Audit Executive Summary by Mauldin and Jenkins - 23-00803

Fiscal Note:
No fiscal impact for this presentation

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Hear Executive Summary presentation for Fire Rescue Operational Audit conducted by Mauldin and Jenkins, CPA

L.

Land Conservation Projects

1.

Lochloosa Slough Flatwoods – Jackson Heirs Tract Option Contract to Purchase Real Property - 23-00724

Fiscal Note:
The amount of the option payment is a non-refundable $1,000.00. However, if the option is exercised, the $1,000.00 will be applied to the final purchase price of the contract.

Total acquisition cost is $307,052 for the land plus $49,000 for due diligence and closing services. The basis for these estimates is detailed below.

In order to provide sufficient spending authority to cover an unanticipated change in acquisition costs, staff is requesting authorization to expend an amount equal to the estimated acquisition and due diligence costs, plus 10%.

Summary of Estimated Costs

•Purchase price: $307,052 (116-ac x $2,647.00/ac)

•Phase I Environmental Site Assessment (ESA): $6,700

•Boundary Survey: $27,000

•Boundary Posts & Signs: $600

•Attorney’s fees and closing costs: $14,700

•10% contingency on purchase price & due diligence: $35,606

•TOTAL EXPENDITURE AUTHORITY REQUESTED: $391,658

The attached Journal Entry requests $391,658. (Exhibit 6)

WSPP – Land Acquisition (Capital Expense)

Fund#: 021.41.4160.537.61.00 – 6194101 Lochloosa Slough Flatwoods – Jackson Heirs

&

Fund #: 021.41.4160.537.31.00 6184160: WSPP - Gen. Op. & Due Diligence (Operating Expense)

Annual Tax & Assessment Revenue of the Parcels: $664.04 (2022 total)

1.$348.96 (20069-000-000) Jackson, Sarah Vera Heirs

2.$315.08 (20078-000-000) Jackson, Sarah Vera Heirs

There are two buildings included in this acquisition – a historic home and historic tobacco barn. The house, in particular, is in very poor condition. Once these structures are properly documented in the State of Florida Division of Historical Resources, Florida Master Site File, the County will pursue management strategies depending on safety and other considerations, which may include removing one or both structures, if appropriate.

Estimated Annual Alachua County Forever Management Costs: $2,713

Estimated Alachua County Initial 10-year Improvements: $2,460

(Exhibit 7)

Strategic Guide:
Environment

• Recommended Action:

  1.Approve and authorize the Chair to exercise the Lochloosa Slough – Jackson Heirs Option Contract to purchase Real Property, subject to the County’s rights to conduct due diligence inspections and notice Seller of Title Defects and Environmental Defects as set forth in the Contract;

  2.Approve the acquisition subject to the non-permitted title exceptions, #5, 6, #7, #8, #9, #10, #11, #12, #13, #14, #15, and #16, as listed in the attached Title Commitment, and subject to the concurrence of the county attorney and the closing attorney;

  3.Authorize staff to execute additional documents as necessary to close the transaction including the pursuit of a non-public access easement over tax parcel # 20079-000-000; and

  4.Approve the attached budget amendment authorizing the expenditure of funds for due diligence and associated closing costs.

2.

Lochloosa Connector – Rimes Tract Tri-Party Option Contract to Purchase Real Property - 23-00779

Fiscal Note:
The amount of the option payment is a non-refundable $1,000.00. However, if the option is exercised, the $1,000.00 will be applied to the final purchase price of the contract.

Total acquisition cost is $1,453,347 for the land plus $111,200 for due diligence and closing services. The basis for these estimates is detailed below.

In order to provide sufficient spending authority to cover an unanticipated change in acquisition costs, staff is requesting authorization to expend an amount equal to the estimated acquisition and due diligence costs, plus 10%.

Summary of Estimated Costs

•Purchase price: $1,453,347 (lump sum)

•Phase I Environmental Site Assessment (ESA): $5,000

•Boundary Survey: $77,500

•Boundary Posts & Signs: $1,500

•Attorney’s fees and closing costs: $27,200

•10% contingency on purchase price & due diligence: $156,455

•TOTAL EXPENDITURE AUTHORITY REQUESTED: $1,721,002

The attached Journal Entry requests $1,721,002. (Exhibit 6)

WSPP – Land Acquisition (Capital Expense)

Fund#: 021.41.4160.537.61.00 – 6194101 Lochloosa Connector – Rimes

&

WSPP - Gen. Op. & Due Diligence (Operating Expense)

Fund #: 021.41.4160.537.31.00 6184160

Annual Tax & Assessment Revenue of the Parcels: $9,385.92 (2022 total)

1.$6,791.80 (18354-038-045) Rimes, Lessie

2.$30.04 (18354-038-046) Rimes, Lessie

3.$2,564.08 (18354-038-007) Rimes, Lessie

There are no building structures included in this acquisition that would become a County asset.

Estimated Annual Alachua County Forever Management Costs: $9,800*

Estimated Alachua County Initial 10-year Improvements: $269,500* (Exhibit 8)

* Partner Agency Management Option – Joint Participation Agreement with SJRWMD (Exhibit 3)

County staff have negotiated with St. Johns River Water Management District (SJRWMD) for partnership in the acquisition and management of this this property. Through execution of the Joint Participation Agreement (Exhibit 3), SJRWMD will provide 20% of the purchase price (not to exceed $290,669.40) and certain pre-acquisition and acquisition-related costs associated with the transaction not to exceed $9,300. Additionally, SJRWMD will assume management responsibility for the property, to be added to the Lochloosa Wildlife Conservation Area via an Annexation Agreement. Under this agreement, Alachua County will have no financial obligations for the stewardship.

Strategic Guide:
Environment

• Recommended Action:

  1.Approve and authorize the Chair to exercise the Lochloosa Connector – Rimes Tri-Party Option Contract to purchase Real Property, subject to the County’s rights to conduct due diligence inspections and notice Seller of Title Defects and Environmental Defects as set forth in the Contract;

  2.Approve the acquisition subject to the non-permitted title exceptions, #7, #8, #9, #10, #11, #12, #13, and #14, and to the subject to the concurrence of the county attorney and of the closing attorney;

  3.Approve and authorize the Chair to exercise the Lochloosa Connector – Rimes Joint Participation Agreement with the St. Johns River Water Management District; and

  4.Authorize staff to execute additional documents as necessary to close the transaction and including the pursuit of a non-public access easement on SE 148th St.; and

  5.Approve the attached budget amendment authorizing the expenditure of funds for due diligence and associated closing costs.

M.

Action Items

1.

Creation of a new County Department of the Medical Examiner - 23-00782

Fiscal Note:
Alachua County is responsible for a portion of the cost of the operation of the Medical Examiner’s Office based on the percentage of deaths for the prior fiscal year. Currently, Alachua County is charged at 63.5% of the total expenses.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the creation of a department and to direct staff to prepare documents/budget to create a County department, conduct a compensation study, create a new fee operating cost, create FTEs and develop a transition plan for the Medical Examiner’s Employees and operations.

2.

Trunked Radio System Purchase- Final purchase and approval - 23-00794

Fiscal Note:
072.54.5425.529.63.98 - $8,419,286

052.00.0064.519.99.24 - $1,000,000 project# ARP2021x006 (ARP)

Plus: $4,124,000 City of Gainesville and $820,000 GRU collected over 5 years

Strategic Guide:
Public Safety

• Recommended Action:

  Contingent on the City Commission’s approval of the Estoppel Agreement on 12-14-2023, approve and authorize the Chair to sign the Purchase Sale Agreement, Co-Location Agreements, and Estoppel Agreement, approve and authorize the County Manager to sign all User Agreements with all 10 users of the Trunked Radio System, and authorize the County Manager to approve and execute all documents necessary to complete the transaction (e.g., application for FCC approval to transfer radio frequency licenses; assignment of Motorola maintenance agreement/software licenses).

N.

Public Hearings

1.

FY24 Budget Amendment for Re-appropriations and Fund Balance - 23-00762

Fiscal Note:
General Fund Budget Increase $12,181,042

Total All Funds Budget Increase $111,469,535

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Conduct a public hearing to adopt resolution and approve the December Budget Adjustment journal.

2.

Tara Esmerelda Revised Preliminary Development Plan Over Threshold - 23-00770

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Staff recommends approval with conditions of the Revised Preliminary Development Plan and Resolution DR-23-39

3.

Z23-000006 – A request for a Special Use Permit for the Cuscowilla Fire Station - 23-00793

Fiscal Note:
If the special use permit is granted, the Fire Assessment (Fund 011) will reimburse the WSPP Half Cent Sales Tax (Fund 021) for utilization of the acreage needed for the Fire Station, approximately $26,770.

Strategic Guide:
Public Safety

• Recommended Action:

  Staff recommends that the Board adopt Resolution Z-23-04 approving the requested special use permit.

4.

Z23-000003: Public Hearing for Adoption of Comprehensive Plan Amendment on Equity and Environmental Justice Definitions and Policies - 23-00799

Fiscal Note:
No fiscal impact to the County is anticipated as a result of adopting the proposed Comprehensive Plan amendment.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the attached ordinance to adopt the proposed Comprehensive Plan amendment.

O.

Reports and Comments

1.

County Attorney Report

2.

County Manager Report

3.

Board Reports and Commission Comment

P.

NOTE: This meeting will NOT reconvene at 5:01 PM

Q.

Public Comments

The earlier of 5:30 P.M. or at the end of the morning meeting if there is no evening meeting.

R.

Commission Response to the Public

S.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

T.

Consent Items

1.

Clerk of the Court

a.

Supplemental Resolution, Capital Improvement Revenue Note, Series 2022 - 23-00800

Fiscal Note:
Resolution needed to add Civil Courthouse to the Project List approved in 2022

Strategic Guide:
Infrastructure

• Recommended Action:

  Adopt the attached resolution

2.

Community Support Services

a.

Alachua County Housing Advisory (AHAC) Committee Board Appointment - 23-00737

Fiscal Note:
NA

Strategic Guide:
Housing

• Recommended Action:

  Approve the appointment of R.D. Bonnaghan and David Weiss to the AHAC board.

b.

Agreement with the Florida Harm Reduction Collective, Inc. for a Sterile Needle Exchange Program - 23-00748

Fiscal Note:
Not applicable, no funding is being provided.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approved the Agreement with the Florida Harm Reduction Collective, Inc.

c.

Lutheran Services of Florida (LSF) Amendment 116 Providing Funding for Crisis Center Mobile Response Teams, Metamorphosis Program, and Crisis Center 988 - 23-00776

Fiscal Note:
The Fiscal change from amendment 115 to 116 is for Crisis Center 988 in the amount of $225,414. Budget has been added to Fund 023 reflected in “Attachment A” of the Resolution.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve LSF Amendment 116 and the attached Resolution with Budget Amendment “Attachment A”.

d.

Cremation Only Policy - 23-00664

Fiscal Note:
Burial cost with grave prepared: $1,472

Cremation cost: $675 child cremation is $550.

The cost difference is $797 per adult and $922 per child more for burial.

Fiscal Year 2024 Adopted budget 001.29.2960.564 –$100,000

Strategic Guide:
Mandated Service

• Recommended Action:

  Approve the Cremation Only Policy

3.

County Attorney's Office

a.

Resolutions – Joint County Meetings - 23-00775

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

4.

County Manager's Office

a.

Request Approval of Art Loan Agreement for the Art of Valorie Campos - 23-00759

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve Art Loan Agreement, as presented, and authorize the Chair and Clerk to sign.

b.

Appointment of Svetlana Korotkevitch to the Alachua County Housing Authority Board as Alternate Member, with a Term Ending July 31, 2027 - 23-00801

Fiscal Note:
N/A

Strategic Guide:
Housing

• Recommended Action:

  Appoint Svetlana Korotkevitch to the Alachua County Housing Authority Board as Alternate Member, with a Term Ending July 31, 2027

c.

Request Approval of Combined Communications Center Interlocal Agreement - 23-00809

Fiscal Note:
The CCC operating budget is recorded in Fund 144 and the CCC restricted capital replacement budget is recorded in Fund 147.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Combined Communications Center Interlocal Agreement and authorize the Chair and Clerk to sign.

5.

Environmental Protection

a.

Renewal of Inter-Local Agreement ASS81 with Florida Department of Transportation for Main Street Detention Pond Outflow Filter - 23-00769

Fiscal Note:
Neutral. This is a no-cost renewal extending the term of the agreement, the Department of Transportation’s cost sharing responsibility to compensate the County up to $86,000 shall be extended to December 31, 2024.

Both the revenues and expenses of $86,000 are included in the FY24 budget in Fund 260 (Water Conservation Grant Fund) and associated with project 8205502: Main Street Detention Pond Outflow Filter.

Strategic Guide:
Environment

• Recommended Action:

  Approve the renewal and authorize Chair to sign the amendment.

6.

Facilities Management

a.

Funding FY24 Facilities Projects via BA2024-301 - 23-00788

Fiscal Note:
From FY24 001.19.1919.519.46.00 expense budget of $341,667, moving $37,500 to Project 8221903 County Elevators and $24,724 to Project 8211910 Metamorphosis Renovations.

From FY24 001.19.1919.529.46.00 expense budget of $681,667, moving $50,000 to Project 820911 Jail Countertops, $25,000 to Project 8221903 County Elevators and $140,000 to Project 8201913 Sheriff Headquarters & Combined Communications Center Building Automation Systems.

From FY24 001.19.1919.712.46.00 expense budget of $1,026,667, moving $320,000 to Project 8201910 State Attorney’s Office Roof Top Unit Renovations

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve budget amendment

7.

Fire Rescue

a.

Request Approval of Revised Statewide Mutual Aid Agreement - 23-00674

Fiscal Note:
This document is necessary in order to receive aid(funding) due to natural disasters. The approval of this document has no immediate fiscal impact.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Revised Statewide Mutual Aid Agreement as presented and authorize the Chair and Clerk to sign. Authorize the County Manager to sign any and all additional related documents.

b.

FY 2023-2024 Emergency Management Performance Grant (EMPG) - 23-00741

Fiscal Note:
The EMPG grant is a reimbursement grant that will require an interfund loan for cash flow purposes for an amount not to exceed $88,356. This grant will allow for an additional $88,356 in grant revenue that will be expensed for personal services. Account 256.54.5430.525-various, project number 2235402.

Budget Amendment 2024-00000125 includes the adjustment to reduce the adopted revenue and expense budget by $86,346.00 and allocating the full award to the proper project associated (2235402.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the 2023-2024 Federally Funded Subgrant EMPG Agreement, adopt the Resolution amending the Adopted Budget, approve the Budget Amendment (2024-00000125), and authorize an Interfund Loan not to exceed $88,356.00

c.

Resolution and Budget Amendment for the purchase of Firefighter Cancer Decontamination Equipment. - 23-00755

Fiscal Note:
The grant award for the purchase of one (1) extractor to decontaminate bunker gear is $6,356.25 (083.54.5480.522.52.00 #3245401 and requires a local match of $2,118.75 from existing MSBU-Fire equipment funds (011.54.5480.522.52.00 #3245401) for a total of $8,475.00. The estimate for installation is $500.00 at Station 40. There is sufficient budget to cover these costs in the MSBU-Fire sustainment funds (011.54.5480.522.46.00).

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the grant agreement, adopt the resolution, and approve the budget amendment to establish the budget for the grant award

d.

Subgrant Agreement between Alachua County and State of Florida, Division of Emergency Management. - 23-00757

Fiscal Note:
Reimbursements will be recognized as the project and documentation are finalized.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Subgrant Agreement between Alachua County and State of Florida, Division of Emergency Management to receive reimbursement for incurred costs related to Hurricane Idalia and authorize staff to file supplemental paperwork associated with the reimbursements.

  Authorize the Manager to sign future documents associated with the Grant that do not commit the County to any additional actions or expenditures.

e.

FY 2023-2024 State of Florida Public Emergency Medical Transportation (PEMT) Program Resolution and Amendment. - 23-00768

Fiscal Note:
The FY2023-24 Adopted Budget includes $1,300,630.00 of anticipated PEMT revenue. The total allotment for Alachua County is $4,080,607.62 which results in a net unanticipated Managed Care Option (MCO) revenue of $2,779,977.62 ($4080,607.62-$1,300,630.00) (091.54.5450.349.00.00 #6195410). The additional revenue will require the County to provide the State share through an intergovernmental transfer (IGT) of $1,715,487.44 (091.54.5450.526.49.00 #6195410). After the IGT, the net unanticipated revenue to recognize and allocate for the MCO is $1,064,490.18 ($4,080,607.62-$1,300,630.00-$1,715,487.44). Staff recommends an allocation of $70,954.00 for vendor fees (091.54.5450.526.34.00 #6195410-ALL), $633,536.00 for EMS Equipment replacement and enhancement (091.54.5450.526.52.00 #6195410-ALL $318,536.00 and 091.54.5450.526.64.00 #6195410-ALL $315,000.00), $30,000.00 for upgrades to the Loften training center (091.54.5450.526.46.00 #6195410-ALL), $300,000.00 for Fire Rescue training (091.54.5450.526.55.00 #6195410-ALL), and $30,000.00 toward a 50-year anniversary celebration for Fire Rescue(091.54.5450.526.48.00 #6195410-ALL).

Strategic Guide:
Public Safety

• Recommended Action:

  Adopt the Resolution and approve the budget amendment.

f.

Agreement for Waiver of Local Match Requirements for Public Assistance related to Hurricane Ian and Nicole - 23-00780

Fiscal Note:
Reimbursements will be recognized as the project and documentation are finalized.

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the Agreement for Waiver of Local Match Requirements for Public Assistance for Hurricane Ian and Nicole

g.

Agreement with High Springs to conduct New Construction Plan Reviews and Inspections- 23-00791

Fiscal Note:
All work performed by the County will be billed by the County using the County’s fee schedule.

011.54.5480.342.5000

Strategic Guide:
Public Safety

• Recommended Action:

  Approve and sign the Interlocal Agreement between Alachua County and the City of High Springs.

h.

2023 – 2024 Emergency Medical Services (EMS) County Grant Application - 23-00802

Fiscal Note:
The FY24 EMS County Grant is $39,734.92 and the distribution deadline to return the application is January 31, 2024. Once the award is received, the Department will return to the Board with a budget amendment for the revenue and expenses. At that time, it will be accounted for in Fund 014.

Strategic Guide:
Public Safety

• Recommended Action:

  Adopt the Resolution, approve and sign the EMS Grant Application

8.

Growth Management

a.

SUNTrail Grant Application for the Waldo Greenway Extension - 23-00743

Fiscal Note:
There are no fiscal requirements in submitting the application, and no local match is required. Staff anticipates that the grant would fund all of the design costs for Phase 1 of the Waldo Greenway. Should FDOT award the grant and require an agreement with the County, any Fiscal Impacts will be identified at that time.

Strategic Guide:
Social and Economic Opportunity, Environment, Public Safety, and Infrastructure

• Recommended Action:

  Rank the Waldo Greenway Extension Phase 1 Design Project as the County’s #1 Unfunded SUNTrail Priority and authorize staff to transmit the SUNTrail grant application to FDOT.

b.

Multi-modal Transportation Mitigation Agreement – Premier Preschool - 23-00784

Fiscal Note:
Adoption of the MMTM Agreement will allow the developer to utilize the MMTM Program. Payment of MMTM fees will occur prior to Certificate of Occupancy for any use. Fees will be utilized for eligible projects in the Capital Improvements Element of the Comprehensive Plan.

355.79.7910.324.3150 $20,500 in Fiscal Year 2024 (FY24)

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the Multi-modal Transportation Mitigation Agreement (MMTM) between Alachua County and International Education Solutions, Inc. dba Premier Preschool and authorize the Chair’s signature

9.

Human Resources

a.

Fiscal Year (FY) 2023-2024 Revisions to the Non-Bargaining Pay Plan – add Housing Strategic Development Coordinator, SR CADD Designer and SR Treatment Court Officer - 23-00790

Fiscal Note:
The Housing Strategic Development Coordinator is a new classification funded under the Infrastructure Sales Tax. The SR CADD Designer is new classification, (2) full time equivalent (FTE) positions were approved for fiscal year 2023-2024. The SR. Treatment Court Officer is a (re)classification of an existing position; it is a filled position and will result in an hourly increase from $27.1139 to $29.8253.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request approval of the Fiscal Year 2023- 2024 revisions to the Non-Bargaining Pay Plan.

10.

Procurement

a.

Purchase Order to Law and Order Technology, LLC, in the amount of $218,076.35 for Information & Telcom Services. - 23-00751

Fiscal Note:
There are sufficient funds in accounts: 500.04.0450.513.51.00 $182,740.80, 091.54.5450.526.52.00 $17,989.01, 011.54.5480.522.52.00 $17,346.54, Project 6195410 (PEMT) Public Emergency Medical Transportation.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of the purchase order to Law and Order Technology, LLC, in the amount of $218,076.35.

b.

Agreement 13974 with Stryker Sales, LLC, for regular maintenance and service on their emergency equipment for the Fire Rescue. - 23-00761

Fiscal Note:
There are sufficient funds in the FY24 operating budget to cover the $59,799.30 annual cost (091.54.5450.526.46.00 $33,150.00 and 091.54.5450.526.46.00 #6195410-ALL $26,649.30)

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize Chair to Execute Agreement 13974 with Stryker Sales, LLC, for regular maintenance and service on their emergency equipment, NTE $59,799.30 annually.

c.

Purchase Order to Netsync Network Solutions, in the amount of $60,264.00, for the purchase of Standard Cisco DUO Access, for Information & Telecomm Services. - 23-00767

Fiscal Note:
Netsync DUO Access agreement for $60,264 is funded within the Computer Replacement Fund operating budget in account 500.04.0450.513.46.00

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of the purchase order to Netsync Network Solutions, in the amount of $60,264.00.

d.

Second GMP Amendment 13356 with D E Scorpio Corporation for the construction of County Fire Station No. 21, located at 15909 NW 173rd Street, Alachua, FL, for Public Works. - 23-00777

Fiscal Note:
With approval of the carryforward budget amendment on the December 12th agenda, there will be sufficient funds in the following accounts – amounts: 310.54.5480.522.62.00 - $75,000, 310.54.5480.522.61.00 - $75,000, 321.54.5400.522.62.00 - $3,605,302, 321.54.5400.526.62.00 - $3,605,302, 321.54.5400.522.64.20 - $35,000, and 321.54.5400.526.64.20 - $35,000, Project #9215401: Relocate Station 21 for a Project total of $7,430,604.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve and authorize the Chair to execute the Second GMP Amendment 13356 with D E Scorpio Corporation for the construction of County Fire Station No. 21, located at 15909 NW 173rd Street, Alachua, Florida 32615, setting the GMP at $6,570,781.00, with a total estimated cost of $7,056,628.00 as outlined in the Proposed Project Budget.

e.

Addendum Agreement 13995 with Amazon Web Services (AWS), Inc., for Cloud Computing Service, for Growth Management. - 23-00783

Fiscal Note:
Budget for this expense is in expense accounts 001.65.6500.554.54.80 and 001.65.6500.554.44.25 to cover the expenditures for the cloud based computing services.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute Agreement 13995 with Amazon Web Services, Inc., in the amount of $55,000.

f.

Ranking of Request for Proposal (RFP) 24-149 Annual Professional Geotechnical Engineering and Testing Services for Public Works. - 23-00786

Fiscal Note:
There are funds budgeted in account: 149.79.7900.541.31.00 for road maintenance projects but most of the funding for these services are in project budgets from multiple funding sources.

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the ranking and authorize staff to negotiate agreements for RFP 24-149 Annual Professional Geotechnical Engineering and Testing Services:

  1. GSE Engineering & Consulting, Inc.

  2. Universal Engineering Sciences, LLC

  3. ECS Florida, LLC

  4. Professional Service Industries, Inc.

  5. CSI GEO, Inc.

  Authorize staff to negotiate agreements with the top three (3) ranked firms. Should the staff be unable to negotiate satisfactory agreements with the top three (3) ranked firms, negotiations with the unsuccessful firms will be terminated. Negotiations may be undertaken in the same manner in order of ranking until three agreements are reached, and so forth.

g.

Award and Agreement 14027 with USA Services of Florida, LLC for Bid 24-229 Annual Street Sweeping Services for Public Works. - 23-00787

Fiscal Note:
The FY24 Budget has allocated funds to cover this contract in 149.79.7900.541.46.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 14027 with USA Services of Florida, LLC for Bid 24-229 Annual Street Sweeping Services, NTE $110,856.00 annually.

h.

Ranking of Request for Proposal (RFP) 23-432 Civil Engineering Services for Itemized Transportation Projects for Public Works. - 23-00796

Fiscal Note:
The Civil Engineering Services are part of the Transportation Projects Budget in multiple funds such as 1 Cent Surtax Other Uses Fund, Transportation Trust Fund, 5-cent Local Option Gas Tax Fund, Multi Modal Transportation Funds and Impact Fees Funds

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the ranking and authorize staff to negotiate agreements for RFP 23-432 Civil Engineering Services for Itemized Transportation Projects for Public Works:

  1.Causseaux, Hewett, & Walpole, Inc.

  2.Kimley-Hom and Associates, Inc.

  3.Hanson Professional Services Inc.

  4.Infrastructure Consulting & Engineering, PLLC, LLC

  5.Bentley Group, Inc.

  6.Mott MacDonald, LLC

  7.DRMP, Inc.

  8.HNTB Corporation

  9.Kisinger Campo & Associates

  10.Traffic Signal Coordination LLC

  Authorize staff to negotiate agreements with the top five ranked firms. Should the staff be unable to negotiate satisfactory agreements with the top-ranked firms, negotiations with the unsuccessful firm(s) will be terminated. Negotiations may be undertaken in the same manner in order of ranking until five agreements are reached, and so forth.

i.

Purchase Order to Netsync Network Solutions, in the amount of $73,313.68 for Information & Telecomm Services. - 23-00771

Fiscal Note:
There are funds in the FY24 Information and Telecomm Services operating budget for the Netsync Smartnet maintenance, in account 001.16.1601.519.46.00

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the issuance of the purchase order to Netsync Network Solutions, in the amount of $73,313.68.

11.

Public Works

a.

Authorization for Public Hearing Advertisement for Right-of-Way Vacations in the Plat of F.H. Thompson’s Subdivision - 23-00756

Fiscal Note:
There could be recording fees associated with this authorization to advertise the unimproved right-of-way vacation which is accounted for and budgeted in account 149.79.7910.541.49.00

Strategic Guide:
All Other

• Recommended Action:

  That the Board adopt the proposed resolution to set a date and time to hold a public hearing to consider vacating a portion of the unimproved rights-of-way dedicated to the County by the Plat of F.H. Thompson’s Subdivision and authorizing the County staff to advertise same.

b.

Interlocal Agreement with Archer, Hawthorne, Lacrosse, Micanopy for Building permit Inspection and floodplain services - 23-00677

Fiscal Note:
No fiscal impact since the Cities would reimburse the County for permit and inspection fees services.

Strategic Guide:
Infrastructure

• Recommended Action:

  Authorize the Chair to sign the Interlocal Agreements on behalf of the Alachua County Board of County Commissioners

c.

First Amendment to Construction Contract Between Alachua County and North Florida Regional Medical Center, Inc. for Realignment of SW 41st Boulevard - 23-00810

Fiscal Note:
There is no fiscal impact for this Amendment.

Strategic Guide:
Infrastructure

• Recommended Action:

  The Board approve the First Amendment and authorize the Chair to sign the First Amendment.

12.

Risk Management

a.

Wellness Program Unanticipated Revenue - 23-00754

Fiscal Note:
507.04.0490.366.0000 - $25,000

507.04.0490.519.49.00 - $25,000

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve a budget amendment to recognize unanticipated revenue and authorize the chair to sign the resolution.

13.

Sheriff's Office

a.

Unanticipated Revenue – Sheriff Justice Advocacy Grant (JAG) - 23-00760

Fiscal Note:
The Grant Award is $73,335.

056.71.7190.331.2000 - $73,335

056.71.7190.586.91.92 - $25,335

056.71.7190.586.91.93 - $48,000

Strategic Guide:
Public Safety

• Recommended Action:

  Approve the budget amendment and authorize the chair to sign the resolution

14.

Solid Waste & Resource Recovery

a.

Second Amendment to Agreement 11937 with University of Florida for solid waste professional services - 23-00781

Fiscal Note:
The Second Amendment sets a Not-to-Exceed Amount of $116,440.00 per fiscal year. Funds are already encumbered for this contract in account 405.76.7633.534.31.00.

Strategic Guide:
Environment

• Recommended Action:

  Approve Second Amendment to Agreement #11937 with University of Florida for providing landfill and solid waste related research to the Alachua County Solid Waste & Resource Recovery Department and authorize the Chair to sign on behalf of the County.

15.

Sustainability, Equity, Economic & Strategic Development Office (SEED)

a.

Alachua County Energy Efficiency Program (ACEEP) Contract Update: Second Pilot Program - 23-00807

Fiscal Note:
Funding for the program was approved on Dec 6, 2022, with the additional $500,000 approved for a second pilot project on Sept 26, 2023. Account Number 052.00.0064.554.82.15 (Other Grants project ARP2021x012.

Strategic Guide:
Housing

• Recommended Action:

  Approve the signing of the contract

U.

Notation for Record

1.

Arts Council of Alachua County – October 2, 2023 Minutes - 23-00758

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  N/A. For informational purposes only.

2.

Recreation and Open Space Advisory Committee – September 14, 2023 Minutes - 23-00772

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No action necessary. For informational purposes only.

V.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx