ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, March 12, 2024

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

An in-person Public Comment period follows all non-ministerial motions. There are two General Comment periods: Noon and 5:30 p.m. (or at the end of the morning meeting if there is no evening meeting).  Members of the public may only speak during one of the two designated General Comment periods.  At Noon, commenters may be in person or call in. Commenters have 3 minutes for agenda items and 3 minutes for non-agenda matters. Those addressing agenda items can't comment again when that item comes up.

 

Noon call-in instructions (3 minutes for agenda items and 3 minutes for non-agenda matters):

     ● Dial 1-929-205-6099,
     ● Enter meeting ID 873 5974 1977.
     ● "Raise" your hand by hitting *9 (star 9). When called on, hit *6 (star 6) to speak.

 

For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

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Meetings can be viewed on Cox Channel 12, the AC TV app (Apple TV, Amazon Fire, Roku), or online at http://alachua.granicus.com/ViewPublisher.php?view_id=8.
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Rev. Melissa Pisco, Senior Pastor, Celebration United Methodist Church - Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and  for the benefit of the Commission. The views or beliefs expressed by the  invocation speaker have not been previously reviewed or approved by the  Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

Approval of a Proclamation Declaring March 24th through March 30th, 2024, as Zero Waste Week in Alachua County, Florida - 24-00158

Fiscal Note:
N/A

Strategic Guide:
Environment,

• Recommended Action:

  Proclaim March 24^th through March 30^th, 2024, as Zero Waste Week in Alachua County, Florida

G.

Board and Committee Items

1.

Presentation of Alachua County Land Conservation Board FY 2023 Annual Accomplishment Report and FY 24 Workplan - 24-00212

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Receive the Report and Presentation

2.

FY23 4th Quarter Infrastructure Surtax Oversight Board Report - 24-00221

Fiscal Note:
N/A

Strategic Guide:
Infrastructure

• Recommended Action:

  Hear report.

H.

Public Comments

12:00 p.m. or as soon thereafter as possible.
Limit comments to 3 minutes on non-agenda items & 3 minutes on agenda items.  Those speaking to items on the agenda cannot speak to them later. For Quasi-Judicial Items, it is best to speak when the item comes up, as the Commission can only consider testimony given at the public hearing.

I.

Items Pulled From Consent

J.

Presentations

1.

FY25 Budget Development - Budget and Financial Policies, Historical Trends, Strategic Guide - 24-00228

Fiscal Note:
none

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve

K.

Land Conservation Projects

1.

Lake Santa Fe – Winchester Tract Option Contract to Purchase Real Property - 24-00207

Fiscal Note:
TOTAL EXPENDITURE AUTHORITY REQUESTED: $115,940

WSPP – Land Acquisition (Capital Expense)

Fund#: 021.41.4160.537.61.00 – 6194101 ($72,000) Lake Santa Fe – Winchester

&

Fund #: 021.41.4160.537.31.00 6184160 ($43,940): WSPP - Gen. Op. & Due Diligence (Operating Expense)

See (Exhibit 7)

Strategic Guide:
Environment

• Recommended Action:

  1.Approve and authorize the Chair to exercise the Lake Santa Fe – Winchester Option Contract to purchase Real Property, subject to the County’s rights to conduct due diligence inspections and notice Seller of Title Defects and Environmental Defects as set forth in the Contract;

  2.Approve the acquisition subject to the non-permitted title exceptions, #5 & #6 and to the subject to the concurrence of the county attorney and of the closing attorney;

  3. Authorize staff to pursue termination of title exception #6, through acquisition of privately held ingress/egress easement interests for an amount not to exceed $5,000 (contract shall not be contingent upon this action); and

  4.Authorize staff to execute additional documents as necessary to close the transaction; and

  5.Approve the attached budget amendment authorizing the expenditure of funds for due diligence and associated closing costs.

L.

Action Items

1.

Update Services for Office of the Medical Examiner - 24-00144

Fiscal Note:
Alachua County is responsible for a portion of the cost of the operation of the Medical Examiner’s

Office based on the percentage of deaths for the prior fiscal year. The proposed interim Medical Examiner has requested to contract with Alachua County as the host agency and Alachua County will enter interlocal agreement with the other counties served by District 8. Currently, Alachua County is responsible for approximately 63.5% of the total expenses.

Strategic Guide:
Public Safety

• Recommended Action:
  • Authorize the County Manager or designee to negotiate a contract with District 6 Chief Medical Examiner Jon R. Thogmartin, M.D., to provide services to District 8 on interim basis; and
  • Authorize the Chair to send notice of terminating the Three-Party Agreement for Medical Examiner Services between Alachua County,  Thomas Coyne, M.D., Ph.D. and the University of Florida, with a termination date of 30 days thereafter; and
  • Authorize the Chair to execute Interlocal Agreement for Medical Examiner Services with Baker, Bradford, Levy, Gilchrist, Union, and Dixie Counties, in form generally as presented; and
    • Approve staff to transition equipment and supplies from UF to support the District 8 Medical Examiner’s Office.

M.

NOTE: This meeting will NOT reconvene at 5:01 PM

N.

Closing Comments

1.

Public Comment

Public Comment - 5:30 p.m. (Or at the end of the morning meeting if no evening meeting is scheduled).  Members of the public may only speak during one of the two designated General Comment periods.

2.

County Attorney Comment

3.

County Manager Comment

4.

Commission Comment

O.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

P.

Consent Items

1.

Animal Resources

a.

Request to Appoint Dr. Julie Levy to Animal Welfare Advisory Committee - 24-00230 - 24-00230

Fiscal Note:
N/A

Strategic Guide:
Social and Economic Opportunity,

• Recommended Action:

  Appoint Dr. Julie Levy, DVM, Ph.D. to the Animal Welfare Advisory Committee

2.

Clerk of the Court

a.

Removal Of Uncollectible Accounts from the Financial Statements - 24-00171

Fiscal Note:
These write-offs are budgeted in the General Fund, Fund 011 and Fund 091.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Request the Board to adopt the resolution authorizing the removal of uncollectible accounts from the financial statements.  All of the receivable accounts have allowances for doubtful accounts. The receivable accounts and correlating allowances will be written down by a total amount of $2,387,374.84. A breakdown of this amount by fund and type is provided in the following attachments: (1) by fund: Write-off Summary: (2) by type: see Exhibit A which is the last page of the attached Resolution.

   

3.

Community Support Services

a.

Emergency Rental Assistance – Unanticipated Revenue Prior Year Returns - 24-00057

Fiscal Note:
ERA2 Fund 230 –

230.00.0060 - $22,367 multiple revenue and expense accounts on budget amendment.

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the resolution and budget amendment to recognize the prior year returns to the grant.

b.

1st Amendment to Agreement 13975 Alachua County Coalition for the Homeless and Hungry Funding Agreement for Shelter Operations - 24-00206

Fiscal Note:
No change in fiscal impact from this amendment, Funding from 052.29.2944.564.82.55 NTE $150,000

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the 1^st Amendment to Agreement with Alachua County Coalition for the Homeless and Hungry, Inc., to re-allocate the funds within the existing budget and authorize the Chair to execute same on behalf of the County.

c.

Criminal Justice Mental Health and Substance Abuse Grant Application (CJMHSAG) - 24-00194

Fiscal Note:
001.36.3655.563.34.00 - $370,000

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Adopt Resolution 24-XXX establishing the Criminal Justice Mental Health and Substance Abuse Grant Planning Committee. Adopt Resolution 24-XXX Authorizing Meridian Behavioral Healthcare, Inc. to submit an application on behalf of Alachua County responsive to the DCF RFA 2324 011 Criminal Justice Mental Health and Substance Abuse Reinvestment Grant. Authorize the Chair to sign and submit a letter authorizing Meridian Behavioral Healthcare, Inc. as the CJMHSAG applicant for Alachua County subject to confirmation by the CJMHSAG Planning Committee. Additionally, authorize the Chair to sign the required match form committing cash match as approved by the BoCC in the amount of $370,000.00.

d.

State Housing Initiatives Partnership (SHIP) Annual Report, Local Incentives Certification and Resolution - 24-00226

Fiscal Note:
NA

Strategic Guide:
Housing

• Recommended Action:

  Approve the SHIP Annual Report, authorize Chair to sign SHIP Annual Report and Local Incentives Certification;

4.

Environmental Protection

a.

Recognize Unanticipated Revenue for St Johns River Water Conservation Cost Share Program - 24-00188

Fiscal Note:
Reimbursement from the St Johns River Water Management District (SJRWMD) will be up to $10,000. The District’s funding for this program is subject to the availability of the funds and all eligible projects are funded on a “first-come first-served basis” until funds are depleted. In the event no District reimbursement funds are available, rebates will be paid from the existing EPD budget.

Revenue: 001.55.5511.337.3000

Expense: 001.55.5511.537.82.00

Strategic Guide:
Environment

• Recommended Action:

  Approve and sign the Resolution and Budget Amendment to recognize $10,000 in unanticipated revenue in Fiscal Year (FY) 2024 to the General Fund and authorize the County Manager to sign the Agreement.

5.

Fire Rescue

a.

Revisions to the International Association of Firefighters (IAFF) General Unit Collective Bargaining Agreement (CBA) - 24-00216

Fiscal Note:
The impact for FY24 is $189,862 which is 7 months of Personal Services $165,112 (50% 091.54.5450.526.12.10 $82,556 and 50% 011.54.5480.522.12.10 $82,556) and Operating Expenditures of $24,750 (091.54.5450.526.52.70 $4,125 and 011.54.5450.526.52.70 $20,625). The current budget in the Emergency Rescue Services fund (091) will cover the General Fund portion of expenses until the next published budget amendment takes place at the conclusion of the FY23 audit ($86,681). The MSBU-Fire fund reserves will cover the remaining $103,181. This will reduce the MSBU-Fire reserves from $918,802 to $815,621.

The annual recurring expenditures for FY25 will be approximately $292,724 ($283,048 Personal Services and $9,675 for Operating). The annual impact in FY25 to General Fund is $144,712 and to the MSBU-Fire fund is $148,012.

Strategic Guide:
Public Safety

• Recommended Action:

  Authorize Chair to sign the amended Collective Bargaining Agreement and Memorandum of Understanding related to the retiree Health Insurance Subsidy.

6.

Procurement

a.

Addendum Agreements for On-Call Mechanical Services, for Facilities Management based on University of Central Florida Agreements. - 24-00196

Fiscal Note:
The Addendum Agreements have a NTE of $4,000,000.00 per project, the budget account code will vary based on the project.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the following Addendum Agreements for On-Call Mechanical Services, NTE $4,000,000.00 annually:

  ADDENDUM Agrmt 14106 with S.I. Goldman Company, Inc. for On-Call Mechanical Services

  ADDENDUM Agrmt 14111 with Bernhard MCC, LLC for On-Call Mechanical Services

  ADDENDUM Agrmt 14112 with Engineered Cooling Services, LLC for On-Call Mechanical Services

  ADDENDUM Agrmt 14113 with Mechanical Services of Central Florida, Inc. for On-Call Mechanical Services

b.

Addendum Agreements for On-Call Mechanical Services, for Facilities Management based on University of Florida Agreements. - 24-00225

Fiscal Note:
The Addendum Agreements have a NTE of $200,000.00 per project, the budget account code will vary based on the project.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute the following Addendum Agreements for On-Call Mechanical Services, NTE $200,000.00 per project:

  Addendum Agreement 14169 with Balanced Mechanical & Plumbing Services, LLC for On-Call Mechanical Services

  Addendum Agreement 14170 with Climate Control Mechanical Services, Inc. for On-Call Mechanical Services

  Addendum Agreement 14171 with Coker Industrial Contractors, Inc. for On-Call Mechanical Services

  Addendum Agreement 14172 with S.I. Goldman Company, Inc. for On-Call Mechanical Services

  Addendum Agreement 14173 with Taylor’d HVAC Services, Inc. for On-Call Mechanical Services

  Addendum Agreement 14174 with W.W. Gay Mechanical Contractor of Gainesville, Inc. for On-Call Mechanical Services

c.

Award and Agreement 14064 for 24-473 Alachua County Demonstration Gardens at the UF-IFAS Extension Office for Facilities Management. - 24-00211

Fiscal Note:
In FY24, there is $179,117.00 budgeted in account 130.29.2920.537.46.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the Award and authorize the Chair to execute Agreement 14064 with J.E. Delker Construction Group, LLC. for 24-473 Alachua County Demonstration Gardens at the UF-IFAS Extension Office, in the amount of $145,916.00.

d.

First Amendment to Agreement 13921 with Boone Improvements, Inc., for Bid 24-34 Annual Lawn Maintenance at Northwest (NW) and Southwest (SW) Landfills and Rural Collection Centers for Solid Waste and Resource Recovery. - 24-00217

Fiscal Note:
Budget to cover not to exceed amount are included in the tentative Fiscal Year 2024 (FY24) budget in accounts: 403.76.7610.534.46.00=$17,265; the Rural Collection Centers Fund, 405.76.7633.534.46.00=$37,548.59; the Waste Management Assessment Fund and 406.76.7650.534.46.00=$17,715.00; the Closure/Post Closure Fund. All the accounts are in the operating category with the description of repair and maintenance services.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve and authorize the Chair to execute First Amendment to Agreement 13921 with Boone Improvements, Inc., for Bid 24-34 Annual Lawn Maintenance at NW and SW Landfills and Rural Collection Centers not to exceed $75,000.00 annually.

7.

Public Works

a.

Resolution for easements from the Florida Department of Environmental Protection - Heatherwood - 24-00224

Fiscal Note:
N/A. There is no application fee for the easement from the Florida Department of Environmental Protection for this activity.

Strategic Guide:
Infrastructure

• Recommended Action:

  Adopt the attached resolution and authorize the Chair to sign the resolution.

8.

Visit Gainesville, Alachua County, FL

a.

Special Pay Request for the Florida Society of Association Executives (FSAE) - 24-00192

Fiscal Note:
There are sufficient funds in the Tourist Development budget to cover these invoices.

Fund: 150.45.4510.552.48.00

Strategic Guide:
Social and Economic Opportunity

• Recommended Action:

  Approve the Special Pay Request in the amount of $5,790 to FSAE for advertising

Q.

Notation for Record

1.

Rural Concerns Advisory Committee Minutes of January 16, 2024 - 24-00213

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  No Action necessary. For Informational purposes only.

2.

Infrastructure Surtax Oversight Board – Oct. 23, 2023 and Jan. 22, 2024 Minutes - 24-00220

Fiscal Note:
N/A

Strategic Guide:
Infrastructure

• Recommended Action:

  No action necessary. For informational purposes only.

3.

Report of Contracts signed by County Manager or Designee in the months of December 2023 and January 2024. - 24-00202

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the report and include a copy of the documents in the minutes of the Board of County Commissioners.

R.

Notice of Upcoming Meetings

Below is the link to the most up-to-date Alachua County Meetings & Events Calendar.
https://alachuacounty.us/events/Pages/default.aspx