Infrastructure Surtax Citizen Oversight Board

Meeting #:

Date:

Monday, June 26, 2023

Time:

5:30 P.m. - 8:30 P.m.

Location:

County Administration Building - County Manager's Training Room

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

1.
Call to Order

The meeting was called to order at 5:31 p.m.

Alachua County Members Present: BJ Bukata, Jill Cunningham, and Eric Drummond – Vice Chair

City of Gainesville Members Present: David Ruiz - Chair

Small Cities Members Present: Megan Forbes (alternate)

Members Absent: Thomas Hewlett and Kaitlyn Dickson

Staff Present: Gina Peebles

Other Municipal Staff Present: Betsy Waite, Damon Messina, and Stephanie McDonald

Outside Counsel: Patrice Boyes

2.
Approval of the Agenda

BJ Bukata made a motion to approve the agenda as presented; Eric Drummond second; unanimous approval; motion carried.

3.
Approval of Minutes

1.032723 Meeting Minutes.pdf

Megan Forbes made a motion to approve the March 27, 2023 minutes as presented; BJ Bukata second; unanimous approval; motion carried.

4.
Review City of Alachua Equipment Proposal – Damon Messina

Damon Messina stated that the City of Alachua is interested in revitalizing the ballfield, lighting, basketball court, and multi-purpose field at Alachua Elementary. The park would be open to the public after school hours, on holidays, weekends, and during the summer. The Oversight Board requested a copy of their current Interlocal Agreement and justification for the project before making a determination.

Mr. Messina further stated the gym floor at Legacy requires special cleaning equipment (estimated $25,000 cost) and is requesting a pre-expenditure review. The Oversight Board requested more information on the request in writing.

5.
Review Joint Projects Application

1.Joint Infrastructure Surtax Projects Application FILLABLE.pdf

The consensus of the Board was to approve the application with the following additions: add a "staff only box" for date received/approved, estimated construction timeline, start/end dates, optional attachments (plans, drawings), and project location.

6.
Review of the 2022 Annual Work Plan and Accomplishments

1.2022 Annual Work Plan and Accomplishments.pdf

This item was tabled until the next quarterly meeting to ensure City/County financials were audited with no findings, as required in the new resolution.

7.
Review 4th Quarter Municipal / CountyWild Spaces Public Places Expenditures for FY 2023 (Oct. 1, 2022 –Dec. 31, 2022)

1.FY 23 1st Qtr Report Oct Nov Dec.pdf

7.1
Lacrosse

Megan Forbes made a motion to approve the quarterly LaCrosse report as presented; BJ Bukata seconded; unanimous approval; motion carried.

8.
Review of Quarterly Wild Spaces Public Places Municipal / County Expenditures for 1st Qtr. (January, February, March 2023)

1.FY 23 2nd Qtr Report Jan Feb Mar WSPP.pdf

8.1
Alachua County

BJ Buktata made a motion to table this report pending more detail for the Cuscowilla Renovation Project; Eric Drummond second; unanimous approval; motion carried.

8.2
Alachua

BJ Bukata made a motion to approve the quarterly Alachua report as presented; Eric Drummond seconded; unanimous approval; motion carried.

8.3
Archer

No motion required as no expenses incurred for the quarter.

8.4
Gainesville

BJ Bukata made a motion to approve the quarterly Gainesville report as presented; Jill Cunningham seconded; unanimous approval; motion carried.

8.5
Hawthorne

No motion required as no expenses incurred for the quarter.

8.6
High Springs

The Oversight Board tabled this report pending more information submitted in writing on the total cost of the fencing, justifying its expenditure/rationale, and an inventory list of parks equipment housed within the fence.

8.7
LaCrosse

BJ Bukata made a motion to approve the quarterly LaCrosse report as presented; Megan Forbes seconded; unanimous approval; motion carried.

8.8
MIcanopy

No motion required as no expenses incurred for the quarter.

8.9
Newberry

Jill Cunningham made a motion to approve the quarterly Newberry report as presented; BJ Bukata seconded; unanimous approval; motion carried.

8.10
Waldo

BJ Bukata made a motion to approve the quarterly Waldo report as presented; Megan Forbes seconded; unanimous approval; motion carried.

9.
Review of Quarterly Infrastructure Municipal / County Expenditures for 1st Qtr. (January, February, March 2023)

1.FY 23 2nd Qtr Report Jan Feb Mar Infrastructure.pdf

The Board requested future reports include information such as the lump sum value of the project (including A&E, acquisition, construction costs, soft costs, and O&M).