Infrastructure Surtax Citizen Oversight Board

Meeting #:
Date:
Time:
-
Location:
County Administration Building - Grace Knight Conference Room
12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

1.
Call to Order

 

The meeting was called to order at 5:30 p.m.

Alachua County Members Present:  Jill Cunningham (Vice Chair), Eric Drummond (Chair), Jack Kulas, and Nancy Wilkinson (alternate)

City of Gainesville Members Present:  Mary Lou Hildreth (alternate), Makyla Mafi, and David Ruiz

Incorporated Cities (not Gainesville) Members Present:  Ross Ambrose 

Members Absent:   Steve Howard and David Yorkowitz (alternate)

Staff Present:  Gina Peebles

Other Municipal Staff Present:  Betsy Waite

Outside Counsel:  Patrice Boyes (absent)

  • :   

2.
Introduction of New Members - Mary Lou Hildreth and David Yorkowitz

 

Mary Lou Hildreth was welcomed and introduced herself.

3.
Approval of the Consent and Regular Agendas

 

David Ruiz made a motion to approve the Regular and Consent agendas as presented; Jill Cunningham second; unanimous approval; motion carried.

4.
Approval of Minutes

This item has attachments. 
1.042924 Meeting Minutes.pdf

Ross Ambrose made a motion to approve the April 29, 2024 minutes as presented; Jack Kulas second; unanimous approval; motion carried.

5.
Consent Agenda

 

6.
Review of Quarterly Wild Spaces Public Places Municipal / County Expenditures for 2nd Qtr. (Jan., Feb., Mar. 2024)

This item has attachments. 
1.FY 24 2nd Qtr Report Jan Feb Mar WSPP.pdf

6.1
Alachua County

 

David Ruiz made a motion to approve the quarterly Alachua County report as presented; Ross Ambrose seconded; unanimous approval; motion carried.

6.2
Alachua

 

The Oversight Board requested clarification for the City of Alachua's "Cash on Hand" reported.    

Ross Ambrose made a motion to approve the quarterly Alachua report as presented; David Ruiz seconded; unanimous approval; motion carried.

6.3
Gainesville

 

The Oversight Board discussed how a jurisdiction determines whether to spend 2017 vs. 2023 for their expenditures.  Ms. Waite responded that funding has been planned for certain projects for both 2017 and 2023 surtax funding for the City of Gainesville. 

Jill Cunningham made a motion to approve the quarterly Gainesville report as presented; Makyla Mafi  seconded; unanimous approval; motion carried.

6.4
High Springs

 

The Oversight Board requested additional clarification on the following:

  1. Were the certified playground chips ($2,500) for a new playground or maintenance for an existing playground;
  2. Debt Service Interest Payment ($5,028.64);
  3. Were 2017 surtax funds used to purchase the Canoe Outpost?  If so, the sale of the vans ($8,926) should be posted to 2017 revenues. 
  4. What is the total estimated cost for the Catherine Taylor Park Douglass Community Center ($415,000+$169,085)?

Jill Cunningham made a motion to table the quarterly High Springs report until additional clarification is received; Ross Ambrose seconded; unanimous approval; motion carried.

6.5
Newberry

 

David Ruiz made a motion to table the quarterly Newberry report pending clarification on the distinction between 2017 or 2023 expenditures and whether the renovation sand, paint, and irrigation is capital or operating; Ross Ambrose seconded; unanimous approval; motion carried.

7.
Review of Quarterly Infrastructure Municipal / County Expenditures for 2nd Qtr. (Jan., Feb., Mar. 2024)

This item has attachments. 
1.FY 24 2nd Qtr Report Jan Feb Mar Infrastructure.pdf

7.1
Gainesville

 

Ross Ambrose made a motion to approve the quarterly Gainesville report as presented; Jack Kulas seconded; unanimous approval; motion carried.

7.2
Micanopy

 

Ross Ambrose made a motion to table the Micanopy report pending clarification on what was done at the Thrasher Warehouse Museum for $3,200; David Ruiz second; unanimous approval; motion carried.

7.3
Newberry

 

David Ruiz made a motion to approve the quarterly Newberry report as presented; Ross Ambrose seconded; unanimous approval; motion carried.

7.4
Waldo

 

Ross Ambrose made a motion to approve the quarterly Waldo report as presented; Jack Kulas seconded; unanimous approval; motion carried.

8.
Old Business

 

8.1
City of High Springs Pickleball Ribbon Cutting

This item has attachments. 
1.FW_ Pickleball Ribbon Cutting Expenses.pdf

The City transferred their Pickleball Ribbon Cutting expense to their General Fund.

8.2
City of Newberry Multipurpose Fields

This item has attachments. 
1.Newberry Multipurpose Field Expense.pdf

The City responded that this expense was an invoice for civil engineering from JBPro for the drainage design of their multi-purpose fields. 

9.
Public Comment (3 Minutes)

 

None.

10.
New Business

 

Report Updates

The Oversight Board discussed proposed changes to the quarterly report format including column width adjustments, adding gridlines, consistency in reporting, and sending the reports to the Oversight Board in Excel for those who prefer to review in that format.   

Resolution Update

Chair Drummond suggested requesting the Board of County Commissioners update our Resolution to change quorum to 50%+1 or four, whichever is less.  This will be added to our next agenda for discussion.

11.
Date/Time/Location of Next Meeting

 

The next meeting will be held on Nov. 19, 2024 at 5:30 p.m. in the Grace Knight Conference Room.

12.
Attendance Report

This item has attachments. 
1.Attendance Report.pdf

13.
Adjournment

 

The meeting was adjourned at 6:45 p.m.

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