ALACHUA COUNTY, FL
Board of County Commissioners
Meeting Agenda

Tuesday, June 13, 2023

11:30 A.m. - 12:30 P.m.

County Administration Building - Jack Durrance Auditorium

12 SE 1 Street, 2nd Floor, Gainesville, FL 32601

In-person public comment will be taken for each non-ministerial motion. The public will have one opportunity to speak about items not on the agenda at noon or 5:30 p.m. Public comments are limited to three minutes per speaker.

Phone in public comment will be taken at noon. Callers will be given up to 3 minutes to speak on a single item on the agenda and up to 3 minutes for all items not on the agenda, for a total of up to 6 minutes. How to participate:

 

• The call-in number is 1-929-205-6099. When prompted, enter meeting ID 873 5974 1977
• If you wish to comment, Raise Your Hand by dialing *9 (star nine)
• Once you are called on, Unmute Your Phone by dialing *6 (star six)
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The public may view the meeting on Cox Channel 12 and the County’s Video on Demand website: http://alachua.granicus.com/ViewPublisher.php?view_id=8
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Citizens attending Alachua County public meetings downtown can enjoy free parking in the S.W. Parking Garage (105 SW 3rd St, Gainesville). To obtain parking validation, download the “Passport” app on your smartphone and pay for your session. Then visit the Alachua County Manager's Office, located on the 2nd floor of the County Administration Building, on noticed public meeting days to receive a validation code.
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All persons are advised that, if they decide to contest any decision made at any of these meetings, they will need a record of the proceedings and, for such purpose they may need to ensure that verbatim record of the proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. (Section 286.0105 Florida Statutes) 
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If you have a disability and need an accommodation to participate in this meeting, please contact the Alachua County Equal Opportunity Office at [phone] at least 2 business days prior to the meeting. TTY users please call 711. (Florida Relay Service)

 

 

 

 

 

12 SE 1st Street ■ Gainesville, Florida 32601 ■ Tel. [phone] ■ Fax [phone] ■ TDD call 711 Relay ■ Commissioners’ E-Mail: ■ Home Page: www.alachuacounty.us
An Equal Opportunity Employer M.F.V.D

 

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A.

Invocation

Pastor Graham Glover, Abiding Savior Lutheran Church - Any invocation that may be offered before the official start of the Commission meeting shall be the voluntary offering of, a private citizen, to and  for the benefit of the Commission. The views or beliefs expressed by the  invocation speaker have not been previously reviewed or approved by the  Commission, and the Commission is not allowed by law to endorse the religious beliefs or views of this, or any other speaker.

B.

Pledge of Allegiance

C.

Call to Order

D.

Approval of Regular and Consent Agenda

• Recommended Action:

  To approve the Regular and Consent Agenda. 

E.

Announcements

F.

Approval of Recognitions

1.

2023 Alachua County Citizens Academy Graduates - 23-00256

Fiscal Note:
NA

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Recognize the graduates of the 2023 Alachua County Citizens Academy program and present the graduates with a Certificate of Completion and a copy of the Class Photo.

2.

Approval of a Proclamation Declaring June 18-25, 2023, as Amateur Radio Week - 23-00233

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Proclaim June 18-25, 2023, Amateur Radio Week in Alachua County, Florida

G.

Board and Committee Items

1.

Advisory Board Update – Environmental Protection Advisory Committee - 23-00137

Fiscal Note:

N/A

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Hear presentation

H.

Public Comments

12:00 PM or as soon thereafter as possible - Members of the public may only speak during one of the two designated "Public Comment" periods during the course of the morning and evening Regular meeting.  Members of the public commenting on issues appearing on the agenda during the first "Public Comment" period will not be entitled to speak on those issues during the remainder of the meeting.  All members of the public wishing to speak during the "Public Comment" portions of the agenda will be limited to three (3) minutes to make their request or presentation.  Members of the public wishing to speak on quasi-judicial matters should be encouraged to speak during the hearings on those matters, since the Board's decisions in those matters may only be based on evidence in the record of the hearings.  

I.

Commission Response to the Public

J.

Items Pulled From Consent

K.

Action Items

1.

City of High Springs Proposed Extension of Municipal Water and Sewer Lines - 23-00170

Fiscal Note:

There is no fiscal impact to County government associated with this item.

Strategic Guide:

Infrastructure and Environment

• Recommended Action:

  Direct staff to work with the City of High Springs to prepare an interlocal agreement for County and City approval that would potentially allow for the extension of municipal water and sewer lines into the unincorporated area and shall include the following parameters:

  1. The interlocal agreement shall be adopted by both the City and County prior to the City’s adoption of its ordinance establishing a Utility Services District in accordance with Section 180.02 Florida Statutes and its ordinance addressing connections in the unincorporated area. The City’s ordinances shall reflect any mutually agreed upon conditions of the interlocal agreement.

      

  2. The interlocal agreement shall identify any potential basis for approval by the County Commission of the extension of water and sewer lines into the unincorporated area in accordance with Policy 3.1.5 of the Alachua County Comprehensive Plan Potable Water and Sanitary Sewer Element.

      

  3. The extension of municipal water and sewer services is limited to the corridor extending generally along NW County Road 236 from the current High Springs City Limits to the interchange with I-75 (a map depicting this area will be included in the interlocal agreement). Any future extensions outside of this area will be subject to additional approval by the BoCC.

      

  4. Existing or proposed development around the interchange of I-75 and CR 236 on property with a “Tourist/Entertainment” land use designation pursuant to the Alachua County Comprehensive Plan may connect to the City’s water and sewer systems.

      

  5. Proposed development within all other unincorporated areas not described in #4 above shall require additional approval by the County Commission to connect to the City’s water and sewer systems.

      

  6. The City's wastewater (sewer) line shall be engineered so that it is not available for connection, as defined in Florida Statutes, within the unincorporated areas other than those designated "Tourist Entertainment" pursuant to the Alachua County Comprehensive Plan around the I-75 interchange.

      

  7. The City of High Springs acknowledges that a portion of the City's proposed Utilities Service Area is within the County Growth Management Area as designated in the Alachua County Home Rule Charter, and that development within that area is governed by the Alachua County Comprehensive Plan and Land Development Regulations in accordance with the County's Charter.
  8. The interlocal agreement shall address considerations relating to how potential future annexation into the City of High Springs may affect connection requirements.

2.

Alachua County’s 2022 Annual Comprehensive Financial Report (ACFR) and Independent Audit. - 23-00251

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Accept the Fiscal Year 2022 (FY2022) Annual Comprehensive Financial Report (ACFR), and the Florida State Comptrollers Annual Financial Report (AFR).  Authorize the Chair to certify the AFR to the State. Acknowledge receipt of the audit reports and letters for Single Audit report from the County's independent Certified Public Accountants, Purvis Gray and Company, LLP.  Acknowledge receipt of the Management Response Letter to the Auditor General. Authorize the Clerk to transmit the ACFR and the Single Audit Report to the Auditor General. Acknowledge receipt of SAS 114 letter from Auditors.

L.

Public Hearings

1.

Z22-000013: A Request for a Special Exception to Allow a Commercial Animal Raising Facility at 13916 SW Archer Road. - 23-00216

Fiscal Note:
There will be no fiscal impacts as a result of this request

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Staff recommends that the Board of County Commission adopt Resolution Z-23-01 approving the requested special exception

2.

Public Hearing for Board of County Commission (Board) Consideration to Vacate a Portion of the Unimproved Rights-of-Way (Palmetto Drive) in the Plat of Palmetto Acres. - 23-00174

Fiscal Note:

There are fees associated with publishing notice in the Gainesville Sun which are accounted for and budgeted in account 149.79.7910.541.49.00

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  That the Board adopt the resolution vacating a portion of the unimproved rights-of-way dedicated to the County by the Plat of Palmetto Acres.

3.

Public Hearing to Vacate a Portion of the Rights-of-Way in the Revised Plat of Orange Heights - 23-00217 - 23-00217

Fiscal Note:
There are fees associated with publishing notice in the Gainesville Sun which are accounted for and budgeted in account 149.79.7910.541.49.00.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  That the Board adopt the resolution vacating a portion of the unimproved rights-of-way and alleyways dedicated to the County by The Revised Plat of Orange Heights

4.

Public Hearing to Update Alachua County Code Chapter 72 on Animals - 23-00242

Fiscal Note:

N/A.

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Hold the Public Hearing and adopt the proposed ordinance, as presented, and authorize the Chair to sign.

M.

Reports and Comments

1.

County Attorney Report

2.

County Manager Report

3.

Board Reports and Commission Comment

NOTE:  This meeting will reconvene at 5:01 PM.

N.

NOTE: This meeting will reconvene at 5:01 PM

O.

Public Comments

The earlier of 5:30 PM or at the conclusion of the agenda.

P.

Commission Response to the Public

Q.

Presentations

1.

Annual Report Presentation - 23-00269

Fiscal Note:
N/A

Strategic Guide:
Other Mandatory and Discretionary

• Recommended Action:

  Hear presentation

2.

Fiscal Year 2024 (FY24) Budget Development County Manager Budget Presentation - 23-00231

Fiscal Note:

None

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  Hear the County Manager’s Budget Message and Receive the County Manager’s Proposed Budget.

R.

Public Hearings

1.

Preliminary Development Plan for 122nd and Newberry Traditional Neighborhood Development located at 12130 W Newberry Road. (quasi-judicial) - 23-00225

Fiscal Note:
N/A

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve the proposed Preliminary Development Plan and Resolution DR-23-21 based on a finding of consistency with the Alachua County Comprehensive Plan and the Alachua County Unified Land Development Code.

S.

Adjournment

• Recommended Action:

  To adjourn the meeting. 

T.

Consent Items

1.

Community Support Services

a.

Special Pay Request for use of State Housing Initiatives Partnership (SHIP) funds - 23-00210

Fiscal Note:
The three invoices will be paid from SHIP fund 242.29.2975.554.34.63 project 3212905 where there is an adequate budget to fund these payments.

•Duffield Home Improvements in the amount of $5,628 for home repair

•Duffield Home Improvements in the amount of $10,393 for home repair

•J & S Roofing & Construction Inc in the amount of $9,236.16 for home repair

Strategic Guide:
Housing

• Recommended Action:

  Approve the special pay request to vendors and authorize payment to Duffield Home Improvements and J & S Roofing & Construction.

2.

Court Services

a.

Approval of Annual Access Certification Statement for the Florida Office of State Courts Administrator (OSCA) and the Department of Highway Safety and Motor Vehicles (DHSMV) - 23-00221

Fiscal Note:
None

Strategic Guide:
All Other Mandatory and Discretionary

• Recommended Action:

  Authorize the County Manager to Sign the Annual Certification Statement

b.

Lutheran Service of Florida, Inc. (LSF) Amendment 112, 23-00199

Fiscal Note:

Metamorphosis grant revenue amount is $324,653.00 - 265.36.3610.334.6900, Project # 3223601. An increase of $8,640.00 in grant funding.

Strategic Guide:

Social and Economic Opportunity

• Recommended Action:

  Approve the Lutheran Services of Florida Amendment 112, Resolution and Budget Amendment

3.

Environmental Protection

a.

Contract w/ Florida Springs Council (FSC), #23-00063 - 23-00063

Fiscal Note:

Environmental Protection Department (EPD) will manage the contract; however this is being funded from Special Expense.

Fund: 001.04.0490.519.31.00

Strategic Guide:

Environment

Environmental Protection Department (EPD) will manage the contract; however this is being funded from Special Expense.

Fund: 001.04.0490.519.31.00

• Recommended Action:

  Execute contract and amend purchase orders and authorize release of $50,000 from fund number 001.04.0490.519.31.00.

b.

Environmental Protection Advisory Committee (EPAC) Appointment - 23-00228

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Appoint five citizens to full term citizen-at-large positions ending June 30, 2026

4.

Facilities Management

a.

#13475 First Amendment to Lease Agreement Between Alachua County and the Florida Department of Health, Alachua County, for Lease Space Located at 816 SW 64 Terrace, Gainesville, Florida - 23-00175

Fiscal Note:

Revenue in the amount of $120.00 per year
Facilities Management Rental/Lease - Revenue Account 001.19.1914.362.02.00

Strategic Guide:

Social and Economic Opportunity

• Recommended Action:

  Approve the Lease Amendment allowing the clinic to offer health and dental services to the community

5.

Fire Rescue

a.

Subgrant Agreement between Alachua County and the State of Florida, Division of Emergency Management related to Hurricane Nicole - 23-00193

Fiscal Note:

Reimbursements will be recognized as the project and documentation are finalized.

Strategic Guide:

Public Safety

• Recommended Action:

  Approve the Subgrant Agreement between Alachua County and the State of Florida, Division of Emergency Management to receive reimbursement for incurred costs from Hurricane Nicole

6.

Human Resources

a.

Request to add 1.0 Full Time Equivalent (FTE) Environmental Specialist, Environmental Protection Department (EPD), Water Resources - 23-00207

Fiscal Note:
This position was included in the FY23 Mid-year budget request because a percentage of other positions were shifted out of the general fund within Water Resources. Additionally, the water conservation program is estimated to now generate around $100,000 per year in irrigation fees, which helps offset this new position.

Strategic Guide:
Environment

• Recommended Action:

  Approve request for one additional full time Environmental Specialist position for EPD, Water Resources.

7.

Information and Telecommunication Services

a.

Amendment 6 for Azteca Systems LLC Contract to add OpX Contracts to the Cityworks Enterprise License Agreement for Public Works. - 23-00219

Fiscal Note:
Amendment 6 has no budget impact as there is no additional fee for adding the OpX product.

Strategic Guide:
All Other Mandatory and Discretionary Services

• Recommended Action:

  Approve Amendment 6 for Azteca Systems LLC Contract to add OpX Contracts to the Cityworks Enterprise License Agreement for Public Works.

8.

Procurement

a.

Change Order 1 to Purchase Order 23-766 to Fire Dex GW, LLC in the amount of $20,000.00 for cleaning and repair of Uniforms and Bunker Gear for Fire Rescue - 23-00142

Fiscal Note:

There is sufficient budget to cover the purchase order increase. An adjustment to increase the FY23 budget for repairs and cleaning of uniforms and bunker gear by $20,000.00 (011.54.5480.522.46.00) is being processed in the mid-year adjustment.

Strategic Guide:

Public Safety

• Recommended Action:

  Approve the issuance of Change Order 1 to Purchase Order 23-766 to Fire Dex GW, LLC in the amount of $20,000.00 for cleaning and repair of Uniforms and Bunker Gear for Fire Rescue. The revised Purchase Order total is $70,000.00. Prices, terms, and conditions are per piggyback with Hillsborough, Florida Contract #222213780,0.

b.

Change Order 1 to Blanket Purchase Order 23-412 to Bennett Fire Products Co. Inc., in the amount of $200,000.00 for the purchase of Uniforms, Bunker Gear and Miscellaneous items for Fire Rescue - 23-00141

Fiscal Note:

There is sufficient budget to cover the purchase order increase. An adjustment to increase the FY23 budget for uniforms, bunker gear, and miscellaneous items by $200,000.00 (011.54.5480.522.52.70) is being processed in the mid-year adjustment.

Strategic Guide:

Public Safety

• Recommended Action:

  Approve the issuance of Change Order 1 to Blanket Purchase Order 23-412 to Bennett Fire Products Co. Inc., in the amount of $200,000.00 for the purchase of Uniforms, Bunker Gear, and Miscellaneous Items for Fire Rescue. The revised Purchase Order total is $500,000.00. Prices, terms, and conditions are per piggyback with Lake County, Florida Contract #22-730B.

c.

First Amendment to the Agreements with Creative Concrete Design of Columbia County Inc., V.E. Whitehurst & Sons, Inc. and Preferred Materials, Inc. for Annual Asphalt Concrete Surfacing Services for Public Works. - 23-00145

Fiscal Note:

These Amendments make no fiscal changes to the Agreements. These are Rate Based with various accounts, various funds, and various projects. The projects will have various funding sources such as Gas Tax Uses Fund, Surtax Funds and Capital Project Funds.

Strategic Guide:

Infrastructure

• Recommended Action:

  Approve the following First Amendments and authorize the Chair to sign the agreements:

  First Amendment 13740 between Alachua County and Creative Concrete Design of Columbia County Inc., for Annual Asphalt Concrete Surfacing Services.

  First Amendment 13741 between Alachua County and Preferred Materials, Inc, for Annual Asphalt Concrete Surfacing Services.

  First Amendment 13742 between Alachua County and V.E. Whitehurst & Sons, Inc for Annual Asphalt Concrete Surfacing Services.

d.

Addendum Agreements to the University of Florida (UF) Contracts for Annual On-Call Electrical Services. - 23-00203

Fiscal Note:

Sufficient budget exists in various accounts, but specific accounts will depend on the project.

Strategic Guide:

Infrastructure

• Recommended Action:

  Approve the following Addendum Agreements and authorize the Chair to sign the agreements:

  13824 ADDENDUM AGREEMENT between Alachua County and Burgess and Dudley, Inc. d/b/a B&D Electrical

  13825 ADDENDUM AGREEMENT between Alachua County and Craft Electric, Inc.

  13826 ADDENDUM AGREEMENT between Alachua County and Del Sol Electric, LLC

  13827 ADDENDUM AGREEMENT between Alachua County and Base 3 LLC d/b/a Gibson Electric

  13828 ADDENDUM AGREEMENT between Alachua County and Preston-Link Electric, Inc.

  13829 ADDENDUM AGREEMENT between Alachua County and Southern Atlantic Electric Company, Inc.

e.

Ranking of Request for Proposal (RFP) 23-391 Engineering Services for Santa Fe Hills Water System Replacement for Public Works. - 23-00220

Fiscal Note:
$1.25 million has been appropriated to the project in account 052.56.5600.533.63.98 – Project: ARP2021x017

Strategic Guide:
Infrastructure

• Recommended Action:

  Approve the ranking and authorize staff to negotiate an agreement for RFP 23-391 Engineering Services for Santa Fe Hills Water System Replacement for Public Works:

  1.JBrown Professional Group, Inc.

  2.Causseaux, Hewett, & Walpole, Inc. d/b/a CHW

  Authorize staff to negotiate agreement with top ranked firm, JBrown Professional Group, Inc., and with the second ranked vendor Causseaux, Hewett, & Walpole, Inc. d/b/a CHW if negotiations with the top ranked vendor fail.

f.

Contract 13812 with Southern Dirt Works, Inc., for the Lochloosa Slough Preserve Fiscal Year 23 (FY) Road Improvement Projects, for Environmental Protection. - 23-00215

Fiscal Note:

Sufficient funds exist in the Environmental Protection Department budget to cover this expense.

Wild Spaces Public Places - Account: 021.41.4160.537.46.00, Project #6214104 Land Management-Lochloosa Slough Preserve – Maintenance

Strategic Guide:

Environment

• Recommended Action:

  Approve Contract 13812 with Southern Dirt Works, Inc., for the Lochloosa Slough Preserve FY23 Road Improvement Projects, in the amount not to exceed $105,256.78, for Environmental Protection, and authorize the Chair to sign on behalf of the County.

g.

1st Amendment to Agreements for Request for Proposal (RFP) 23-224 Annual Property Appraisal Services for Public Works., 23-00144

Fiscal Note:

Due Diligence intended for appraisal, survey, environmental site assessment, and closing services in the Wild Spaces Public Places (WSPP) Fund in account 021.41.4160.537.31.00. In addition to the WSPP Fund, the County purchases real estate for other purposes such as Fire/Rescue Stations, Roads & Right of Way and these services are budgeted as part of the project cost. Contracts are for a not to exceed $300,000.00.

Strategic Guide:

Infrastructure

• Recommended Action:

  Approve the following First Amendments and authorize the Chair to sign the agreements:

  #13639 First Amendment between Alachua County and Santangini Appraisals, LLC for Annual Property Appraisal Services.

  #13640 First Amendment between Alachua County and Pinel & Carpenter, Inc., for Annual Property Appraisal Services.

  #13641 First Amendment between Alachua County and Clayton, Roper & Marshall, Inc., for Annual Property Appraisal Services.

  #13642 First Amendment between Alachua County and Florida Property Consultants Group (aka Deighan Appraisal Associates, Inc.), for Annual Property Appraisal Services.

  #13643 First Amendment between Alachua County and The Urban Group, Inc., for Annual Property Appraisal Services.

9.

Solid Waste & Resource Recovery

a.

First Amendment to Agreement #11937 with University of Florida for solid waste professional services - 23-00236

Fiscal Note:
This is a “No Additional Cost Extension” to extend the term of the Agreement until September 30, 2024. Funds are already encumbered for this contract in account 400.76.7633.534.31.00.

Strategic Guide:
Environment

• Recommended Action:

  Approve First Amendment to Agreement #11937 with University of Florida for providing landfill and solid waste related research to the Alachua County Solid Waste & Resource Recovery Department and authorize the Chair to sign on behalf of the County.

U.

Notation for Record

1.

Environmental Protection Advisory Committee (EPAC) Annual Work Plan - 23-00238

Fiscal Note:
N/A

Strategic Guide:
Environment

• Recommended Action:

  Receive the annual work plan

V.

Notice of Upcoming Meetings, 23-00208

Fiscal Note:

N/A

Strategic Guide:

All Other Mandatory and Discretionary Services

• Recommended Action:

  N/A. For informational purposes only